Business Operations Manager
Business Operations ManagerWe are recruiting for a Business Operations Manager who will work collaboratively bridging the research office with the Mark & Robyn Jones College of Nursing. This position reports to the Research Office Program Lead in the College of Nursing. The Business Operations Manager is responsible for completing a variety of fiscal, human resource, and administrative tasks.Position InformationAnnouncement Number - STAFF - VA - 26369Classification Title - Admin Assoc IVWorking Title - Business Operations ManagerDepartment - Nursing DepartmentsDivision - College of NursingAppointment Type - ClassifiedContract Term - Fiscal YearSemesterIf other, specify From dateIf other, specify End dateFLSA - Non-ExemptUnion Affiliation - FOCUS-MFPEFTE - 1.0Benefits Eligible - EligibleSalary - $20.49 - $25.61 hourly, commensurate with experience, education, and qualificationsContract Type - Classified SalaryRecruitment Type - OpenPosition DetailsGeneral Statement - Make history and join our college by transforming nursing education and healthcare of Montana through the generous philanthropic investment of $101 million from Mark and Robyn Jones, the founders of Goosehead Insurance. By 2030, we strive to be on the top of nursing education through constructing five new campus buildings (one on each campus), the creation of five endowed professorships, student scholarships, producing more qualified nurses, and starting Montana's first Certified Nurse Midwifery program. The Mark and Robyn Jones College of Nursing (MRJCON) offers a baccalaureate in nursing, accelerated Baccalaureate in Nursing, Master of Nursing focused on clinical leadership, and Doctor of Nursing Practice with focus in family nurse practitioner, psych-mental health nurse practitioner, and nurse-midwifery. The College has five campus locations across the state, located in Billings, Bozeman, Great Falls, Kalispell, and Missoula.Duties and Responsibilities - Administrative Operations & FinanceStipend & scholarship disbursementAssistance with travel and expense reports for students, staff, and facultyUpdate and maintain budget portfolio for encumbrancesReview and submit financial transactions for compliance with budget/grant initiativesPayroll reconciliation and salary spreadsheet maintenance forMRJCONindexesAssist with personnel hiring for research and programs under the college's oversightComplete personnel action form related toMRJCONpositionsSummer session appointments for tenure-track facultyUpdate and submit incentive program for researcher formsAssist with the maintenance of the teaching assignment database (TAMS)Assist departmental staff with procurement-related questions and processes.Hospitality Approval Forms for accuracy and compliance.Assist with the monthly Time and Effort reporting.Contracts and ProcurementCreate, route, and ensure payment of guest performer and honorarium contractsComplete contracted service agreements through SmartBuyPurchase goods and services through SmartBuyProcess invoices through SmartBuyAdd suppliers to SmartBuy as neededAssist with bidding processes as appropriateAssist with the capital and minor property inventory forMRJCONLiaison & CoordinationLiaison with University offices on all funds within the Nursing Org. such as:FSS,UBS, Procurement,OSP, etc.Other DutiesAd Hoc Reporting.Other projects / program duties as needed.Required Qualifications – Experience, Education, Knowledge & Skills - Bachelor's Degreeor an equivalent combination of education and/or experience.Demonstrated competence using personal computers and software, including word processing, spreadsheets, database / relational information systems, and email. Microsoft Office Suite is preferred.Preferred Qualifications – Experience, Education, Knowledge & Skills - Knowledge of applicable College and University policies and procedures.Experience utilizing knowledge specialized to budgets, HR processes, procurement, and contract management.The Successful Candidate Will - Work independently, exercising sound judgment, and making consistent decisions with minimal supervision, with progressively responsible experience including interpreting policies and procedures.Manage multiple simultaneous projects, working efficiently under pressure, and managing conflicting priorities.Effectively communicate and work with students, faculty, staff, administrators, and outside organizations.Organize and prioritize workload, solve problems, and work under pressure while maintaining a high level of detail and meeting deadlines.Effectively use excellent verbal and written communication skills.Work collaboratively and cooperatively in a team environment both in-person and virtually.Understand, implement, and utilize applicable College, University,OSP, Foundation, and grant policies and procedures.Position Special Requirements/Additional Information - This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University's rights to assign or reassign duties and responsibilities to this job at any time.Physical Demands - To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.This position has supervisory duties? - NoPosting Detail InformationNumber of Vacancies - 1Desired Start Date - Upon completion of a successful searchPosition End Date (if temporary)Open DateClose DateApplications will be: - Screening of applications will begin onApril 29, 2026; however, applications will continue to be accepted until an adequate applicant pool has been established.Special Instructions - This position is not eligible for sponsorship.EEO Statement - Montana State University is an equal opportunity employer.MSUdoes not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.In compliance with the Montana Veteran's Employment Preference Act,MSUprovides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran's preference, please complete the veteran's preference information located in the Demographics section of your profile.Applicant DocumentsRequired DocumentsResumeCover LetterOptional Documents