{"schemaVersion":"jobsearcher.job.v1","id":"7af4040b24ec0f5e5bfba8a2","url":"https://jobsearcher.com/jobs/7af4040b24ec0f5e5bfba8a2","canonicalUrl":"https://jobsearcher.com/jobs/7af4040b24ec0f5e5bfba8a2","title":"Admin Assistant","description":"Job Title: Admin Assistant\nLocation: Bethlehem, PA\nType: Direct Hire\nWork Model: On-Site\nHours: 40.0\n\nOverview\nAdministrative Assistant needed for a fully onsite, Monday–Friday (8:00 AM–4:30 PM) role supporting a corporate office front desk and general administrative operations in the Bethlehem, PA area. Responsibilities include greeting visitors, answering phones, managing badges, shipping/receiving packages, coordinating meetings/events, maintaining supplies, and providing cross-functional support (HR, IT, Supply Chain, Quality). Ideal candidates have prior receptionist/administrative experience, strong Microsoft Office skills, professionalism, and the ability to manage changing priorities with discretion.\n\nResponsibilities\n\nServe as the primary receptionist, greeting and directing visitors, vendors, contractors, candidates, and new hires.\nManage general telephone and email correspondence, including monitoring the company voicemail and routing messages appropriately.\nMaintain and track temporary and contractor badges for the corporate office.\nDistribute incoming mail and notify employees of package deliveries.\nPrepare outgoing mail and shipments with USPS, FedEx, UPS, and DHL; assist with resolving carrier issues and maintain shipping supplies.\nPerform administrative duties such as document preparation, electronic filing, scanning, data entry, and faxing.\nMaintain organized inventory of promotional items for employee prizes and initiatives.\nCoordinate tradeshow logistics, including attendee registration, hotel accommodations, lead retrieval, booth displays, marketing materials, and expense tracking.\nAssist with international shipping documentation, including invoices, Certificates of Analysis, and customs paperwork.\nSupport HR with interview scheduling, onboarding, and termination processes, including badges, welcome bags, and office tours.\nMaintain and order IT equipment, provide support for sign-in tablets, and update office monitor content.\nCoordinate building maintenance, cleaning services, and office supplies.\nOrganize employee engagement activities such as company events, tournaments, and food drives.\n\nRequirements\n\nHigh school diploma or GED required\nAt least 2 years of administrative experience in an office environment (non-remote)\nStrong Microsoft Office skills: Outlook, Word, PowerPoint, Excel, and SharePoint\nExperience with SAP S/4HANA, Kofax, and internal compliance systems preferred\nAbility to handle confidential information discreetly\nExcellent verbal and written communication skills in English\nDependable, organized, and able to manage multiple priorities\nPositive attitude and professional demeanor\nFlexible and proactive with a willingness to assist with physical tasks and office needs\n\nSystem One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.\n\nSystem One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.\n\n#M-\n\n#LI-\n\nRef: #558-Scientific","company":"Systemone","rawCompany":"systemone","city":"Bethlehem","state":"PA","isRemote":false,"isActive":false,"createdAt":"2026-09-24T11:03:51.494Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-9061.00","title":"Office Clerks, General","slug":"office-clerks-general"}],"industries":[{"code":"561110","title":"Office Administrative Services","slug":"office-administrative-services"},{"code":"561499","title":"All Other Business Support Services","slug":"all-other-business-support-services"},{"code":"551114","title":"Corporate, Subsidiary, and Regional Managing Offices","slug":"corporate-subsidiary-and-regional-managing-offices"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Admin Assistant","description":"Job Title: Admin Assistant\nLocation: Bethlehem, PA\nType: Direct Hire\nWork Model: On-Site\nHours: 40.0\n\nOverview\nAdministrative Assistant needed for a fully onsite, Monday–Friday (8:00 AM–4:30 PM) role supporting a corporate office front desk and general administrative operations in the Bethlehem, PA area. Responsibilities include greeting visitors, answering phones, managing badges, shipping/receiving packages, coordinating meetings/events, maintaining supplies, and providing cross-functional support (HR, IT, Supply Chain, Quality). Ideal candidates have prior receptionist/administrative experience, strong Microsoft Office skills, professionalism, and the ability to manage changing priorities with discretion.\n\nResponsibilities\n\nServe as the primary receptionist, greeting and directing visitors, vendors, contractors, candidates, and new hires.\nManage general telephone and email correspondence, including monitoring the company voicemail and routing messages appropriately.\nMaintain and track temporary and contractor badges for the corporate office.\nDistribute incoming mail and notify employees of package deliveries.\nPrepare outgoing mail and shipments with USPS, FedEx, UPS, and DHL; assist with resolving carrier issues and maintain shipping supplies.\nPerform administrative duties such as document preparation, electronic filing, scanning, data entry, and faxing.\nMaintain organized inventory of promotional items for employee prizes and initiatives.\nCoordinate tradeshow logistics, including attendee registration, hotel accommodations, lead retrieval, booth displays, marketing materials, and expense tracking.\nAssist with international shipping documentation, including invoices, Certificates of Analysis, and customs paperwork.\nSupport HR with interview scheduling, onboarding, and termination processes, including badges, welcome bags, and office tours.\nMaintain and order IT equipment, provide support for sign-in tablets, and update office monitor content.\nCoordinate building maintenance, cleaning services, and office supplies.\nOrganize employee engagement activities such as company events, tournaments, and food drives.\n\nRequirements\n\nHigh school diploma or GED required\nAt least 2 years of administrative experience in an office environment (non-remote)\nStrong Microsoft Office skills: Outlook, Word, PowerPoint, Excel, and SharePoint\nExperience with SAP S/4HANA, Kofax, and internal compliance systems preferred\nAbility to handle confidential information discreetly\nExcellent verbal and written communication skills in English\nDependable, organized, and able to manage multiple priorities\nPositive attitude and professional demeanor\nFlexible and proactive with a willingness to assist with physical tasks and office needs\n\nSystem One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.\n\nSystem One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.\n\n#M-\n\n#LI-\n\nRef: #558-Scientific","datePosted":"2026-09-24T11:03:51.494Z","dateModified":"2026-09-24T11:03:51.494Z","hiringOrganization":{"@type":"Organization","name":"Systemone","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Bethlehem","addressRegion":"PA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"7af4040b24ec0f5e5bfba8a2"},"url":"https://jobsearcher.com/jobs/7af4040b24ec0f5e5bfba8a2"}}