{"schemaVersion":"jobsearcher.job.v1","id":"7ace4794465166a247f2fbc8","url":"https://jobsearcher.com/jobs/7ace4794465166a247f2fbc8","canonicalUrl":"https://jobsearcher.com/jobs/7ace4794465166a247f2fbc8","title":"Project Coordinator","description":"POSITION TITLE: Project Coordinator\n\nDEPARTMENT: Operations\n\nREPORTS TO: VP of Operations\n\nFLSA: Full-Time/Exempt\n\nLocation: On-Site, 17219 Foundation Pkwy, Westfield, IN 46074\n\nSummary: The Project Coordinator (PC) role at TCI is a critical role to the successful execution of our project and corporate endeavors. They will lead, plan, organize and control all resources for the successful execution of a project for all parties involved. The role in its truest sense is designed to serve as the “center hub” of Project Teams, where the PC is the center of all information flowing in and out for projects and the company. The ability to lead a team in the construction of projects, providing proven processes that ensure agreed expectations are met related to safety, quality, schedule and financial control that leads to proven outcomes for customers is critical for success. The ideal PC is detail oriented and supports our construction projects from inception to completion. This role involves collaborating with project managers, project engineers, clients and subcontractors to ensure timely and successful project delivery. The candidate in this role must bring strong organizational skills and attention to detail to help streamline processes and facilitate effective communication among all stakeholders. This role requires strong, positive communication in every interaction. The impact this position has on the organization and the success of its operations cannot be over-stated. The ideal candidate in this position will actively manage communications and activities to prioritize and direct activity with our Clients, Subcontractors and our Project Teams. The PC will report to the Project Manager, with a close relationship to the Contract Manager and significant duties interacting with the Finance group.\n\nKey Responsibilities:\n\nFull care and custody of multiple projects from pre-construction/set up to operations/conclusion\nAssist project managers in project planning and scheduling, execution of projects ensuring adherence to timelines.\nMaintain project documentation, including contracts, plans, schedules, and reports.\nCoordinate communication between team members, clients, and subcontractors.\nMonitor project progress and provide regular updates to the project manager.\nMaintain project documentation, including contracts, reports, and meeting minutes.\nAssist in budget tracking, invoice processing and resource allocation.\nIdentify and resolve project issues promptly.\nEnsure all assigned personnel are coordinating their activities with other project participants to meet company deadlines and standards\nGoals and Deliverables:\nMaintain high-quality standards in project execution.\nFoster effective communication and collaboration among all project participants.\nAbility to set up weekly and monthly cadence for projects from inception to completion\nControl all AR/AP for projects from inception to completion\n\nQualifications:\n\n2+ years of experience in project coordination or related roles preferably in the construction industry\nStrong organizational and multitasking skills.\nProficiency in project management software, Procore preferred\nProficiency in accounting software, Foundation preferred\nExcellent communication and interpersonal skills.\nAbility to work in a team environment\nResults oriented with the ability to complete tasks in a deadline driven environment\n\nSkills and Competencies:\n\nThe individual in this role will have Heavy Civil and/or Water/Wastewater Construction Project Management experience on multiple, mid-to-large scale construction projects. The candidate should be a creative problem solver and an innovative solution provider. He or she will be an effective Team Leader that can work strategically with all levels of the organization.\n\nTechnical\n\nProficiency in Procore and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).\n\nSoft\n\nStrong Communication skills (written and verbal), approachable, and active listening\nStrong skills for organization, planning and completing multiple ongoing projects\nCollaborative and team oriented with the ability to work cross functionally with other departments\nAbility to multitask and prioritize daily responsibilities effectively\nAttention to detail, ensuring accuracy in all project components\nAbility to work independently and take initiative\nDetail oriented\n\nList of Responsibilities\n\nBidding/Preconstruction\n\nAssist Estimating Department with soliciting bids from Subs and Vendors\nProofread and Edit Scopes of Purchase Orders/Subcontracts (adding any Project Specific Terms)\nCreate and Distribute Purchase Orders and Subcontracts in Procore (Including Insurance and any Required Project Specific Documents)\nFollow up on Signed Purchase Orders and Subcontract Documents\nObtain Tax Exempt Cert from Owner and Distribute ST‐105 to Subs and Vendors\n\nJob Set UP\n\nAssist Estimating with Contract Documents, Insurance and Bonds if needed\nObtain Bid Book Copy from Estimating, scan and make additional copies if needed\nComplete Job Set Up Sheet and obtain a Job Number from Accounting\nComplete Job Set Up in Procore (Enter project specific details from Contract, DIV 01, Upload Drawings and Specifications)\nCreate Submittal Log (Reviewed by Project Manager and Area Manager)\nPost Addenda to Drawings and Specification if required\nAssist Team with Pre‐Planning preparations\nUnion Letters of Assignment (Coordinate with Project Manager and General Superintendent)\nJob Trailer Set Up (Obtain appropriate Labor/Safety posters, Furniture, and Utilities)\nCreate Commissioning Binder\nAttend Pre‐Construction Meeting\nLicensing and Permits\n\nRFIs & Submittals\n\nAssign Submittals to Subcontractors and Vendor\nFollow up on Late Submittals\nAssist in Internal Reviews of Submittals\nAIS Submittal Compliance if Required\nRoute Submittals in Procore (New Forma, eComm, etc.)\nCoordinate with Project Manager regarding Distribution of Submittals and Release of Materials\nTrack RFI Routing\nEnter Responses in Procore from New Forma, eComm, etc.\n\nSubcontractor, Vendor, Material Coordination\n\nCertified Payroll if Required (TCI and Subs)\nCreate Commitment Change Orders in Procore and Distribute\nTrack and /or Expedite Material Orders\nSchedule Deliveries with Vendors and Freight Companies\nAssist with Delivered Material Tracking\n\nAccounts Payable\n\nComplete Quick Pay Request Form and/or XBE Tracking Form\nReceive Packing Slips and Field Paperwork\nCost Code Invoices in Document Imaging and route to PM\nCreate and Maintain \\\"Pink Sheet\\\"\nObtain Sub/Vendor Partial/Final Lien Waivers\nTrack Back Charges and Stored Material Invoice\nPrepare Sub/Vendor Retainage Releases\nSub/Vendor Payment Inquiries\nLowes Reconciliation\n\nAccounts Receivable\n\nSet up Escrow agreement with Owner and Bank if allowed\nUpload or Enter Approved SOV in Foundation\nRoll Over and Distribute Pencil Pay Apps to PMs\nEnter reviewed and approved Pay Apps in Foundation\nSubmit Approved Pay App with required back up to Owner/Engineer\nFollow up with Owner/Engineer or Funding Agency regarding payment\n\nJob Close Out\n\nEnter and Update Punch list in Procore\nPrepare substantial completion and final completion documents\nOrganize and Manage the As-Built process with the Project Team; Distribute As‐Builts\nObtain and Submit Final Copies of O&M\nPrepare and Submit Final and Retainage Pay Apps with back up including Escrow Release\nRequest Maintenance Bond and Consent of Surety\nCancel Jobsite Utilities\n\n GENERAL OPERATIONS DUTIES\n\nAttend Team Meetings\nAttend Progress Meetings\nUpdate Drawing Log\nPost Recaps\nNew hire paperwork and orientation with big hire/layoff as needed\n\nWork Environment:\n\nFull-time position (40 hours per week), with occasional overtime depending on project deadlines.\nOffice-based with occasional site visits to construction projects to capture imagery or support events.\nAbility to sit at a desk and use a computer for extended periods.\nOccasional travel to construction sites or promotional events.\nAbility to lift up to 20 lbs for promotional materials and event coordination tasks.\n\nThis job posting is intended to provide a general overview of the position and is not an exhaustive list of responsibilities, qualifications, or expectations. Thieneman Construction reserves the right to modify job duties, responsibilities, qualifications, and other aspects of the job at any time, with or without notice. We encourage applicants to refer to our website or contact our HR department for more information.","company":"Thienemanconstructio","rawCompany":"thienemanconstructio","city":"Westfield","state":"IN","isRemote":false,"isActive":false,"createdAt":"2026-08-29T11:18:26.173Z","occupations":[{"code":"13-1082.00","title":"Project Management Specialists","slug":"project-management-specialists"},{"code":"11-9021.00","title":"Construction Managers","slug":"construction-managers"},{"code":"47-1011.00","title":"First-Line Supervisors of Construction Trades and Extraction Workers","slug":"first-line-supervisors-of-construction-trades-and-extraction-workers"}],"industries":[{"code":"237990","title":"Other Heavy and Civil Engineering Construction","slug":"other-heavy-and-civil-engineering-construction"},{"code":"238990","title":"All Other Specialty Trade Contractors","slug":"all-other-specialty-trade-contractors"},{"code":"236220","title":"Commercial and Institutional Building Construction","slug":"commercial-and-institutional-building-construction"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Project Coordinator","description":"POSITION TITLE: Project Coordinator\n\nDEPARTMENT: Operations\n\nREPORTS TO: VP of Operations\n\nFLSA: Full-Time/Exempt\n\nLocation: On-Site, 17219 Foundation Pkwy, Westfield, IN 46074\n\nSummary: The Project Coordinator (PC) role at TCI is a critical role to the successful execution of our project and corporate endeavors. They will lead, plan, organize and control all resources for the successful execution of a project for all parties involved. The role in its truest sense is designed to serve as the “center hub” of Project Teams, where the PC is the center of all information flowing in and out for projects and the company. The ability to lead a team in the construction of projects, providing proven processes that ensure agreed expectations are met related to safety, quality, schedule and financial control that leads to proven outcomes for customers is critical for success. The ideal PC is detail oriented and supports our construction projects from inception to completion. This role involves collaborating with project managers, project engineers, clients and subcontractors to ensure timely and successful project delivery. The candidate in this role must bring strong organizational skills and attention to detail to help streamline processes and facilitate effective communication among all stakeholders. This role requires strong, positive communication in every interaction. The impact this position has on the organization and the success of its operations cannot be over-stated. The ideal candidate in this position will actively manage communications and activities to prioritize and direct activity with our Clients, Subcontractors and our Project Teams. The PC will report to the Project Manager, with a close relationship to the Contract Manager and significant duties interacting with the Finance group.\n\nKey Responsibilities:\n\nFull care and custody of multiple projects from pre-construction/set up to operations/conclusion\nAssist project managers in project planning and scheduling, execution of projects ensuring adherence to timelines.\nMaintain project documentation, including contracts, plans, schedules, and reports.\nCoordinate communication between team members, clients, and subcontractors.\nMonitor project progress and provide regular updates to the project manager.\nMaintain project documentation, including contracts, reports, and meeting minutes.\nAssist in budget tracking, invoice processing and resource allocation.\nIdentify and resolve project issues promptly.\nEnsure all assigned personnel are coordinating their activities with other project participants to meet company deadlines and standards\nGoals and Deliverables:\nMaintain high-quality standards in project execution.\nFoster effective communication and collaboration among all project participants.\nAbility to set up weekly and monthly cadence for projects from inception to completion\nControl all AR/AP for projects from inception to completion\n\nQualifications:\n\n2+ years of experience in project coordination or related roles preferably in the construction industry\nStrong organizational and multitasking skills.\nProficiency in project management software, Procore preferred\nProficiency in accounting software, Foundation preferred\nExcellent communication and interpersonal skills.\nAbility to work in a team environment\nResults oriented with the ability to complete tasks in a deadline driven environment\n\nSkills and Competencies:\n\nThe individual in this role will have Heavy Civil and/or Water/Wastewater Construction Project Management experience on multiple, mid-to-large scale construction projects. The candidate should be a creative problem solver and an innovative solution provider. He or she will be an effective Team Leader that can work strategically with all levels of the organization.\n\nTechnical\n\nProficiency in Procore and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).\n\nSoft\n\nStrong Communication skills (written and verbal), approachable, and active listening\nStrong skills for organization, planning and completing multiple ongoing projects\nCollaborative and team oriented with the ability to work cross functionally with other departments\nAbility to multitask and prioritize daily responsibilities effectively\nAttention to detail, ensuring accuracy in all project components\nAbility to work independently and take initiative\nDetail oriented\n\nList of Responsibilities\n\nBidding/Preconstruction\n\nAssist Estimating Department with soliciting bids from Subs and Vendors\nProofread and Edit Scopes of Purchase Orders/Subcontracts (adding any Project Specific Terms)\nCreate and Distribute Purchase Orders and Subcontracts in Procore (Including Insurance and any Required Project Specific Documents)\nFollow up on Signed Purchase Orders and Subcontract Documents\nObtain Tax Exempt Cert from Owner and Distribute ST‐105 to Subs and Vendors\n\nJob Set UP\n\nAssist Estimating with Contract Documents, Insurance and Bonds if needed\nObtain Bid Book Copy from Estimating, scan and make additional copies if needed\nComplete Job Set Up Sheet and obtain a Job Number from Accounting\nComplete Job Set Up in Procore (Enter project specific details from Contract, DIV 01, Upload Drawings and Specifications)\nCreate Submittal Log (Reviewed by Project Manager and Area Manager)\nPost Addenda to Drawings and Specification if required\nAssist Team with Pre‐Planning preparations\nUnion Letters of Assignment (Coordinate with Project Manager and General Superintendent)\nJob Trailer Set Up (Obtain appropriate Labor/Safety posters, Furniture, and Utilities)\nCreate Commissioning Binder\nAttend Pre‐Construction Meeting\nLicensing and Permits\n\nRFIs & Submittals\n\nAssign Submittals to Subcontractors and Vendor\nFollow up on Late Submittals\nAssist in Internal Reviews of Submittals\nAIS Submittal Compliance if Required\nRoute Submittals in Procore (New Forma, eComm, etc.)\nCoordinate with Project Manager regarding Distribution of Submittals and Release of Materials\nTrack RFI Routing\nEnter Responses in Procore from New Forma, eComm, etc.\n\nSubcontractor, Vendor, Material Coordination\n\nCertified Payroll if Required (TCI and Subs)\nCreate Commitment Change Orders in Procore and Distribute\nTrack and /or Expedite Material Orders\nSchedule Deliveries with Vendors and Freight Companies\nAssist with Delivered Material Tracking\n\nAccounts Payable\n\nComplete Quick Pay Request Form and/or XBE Tracking Form\nReceive Packing Slips and Field Paperwork\nCost Code Invoices in Document Imaging and route to PM\nCreate and Maintain \\\"Pink Sheet\\\"\nObtain Sub/Vendor Partial/Final Lien Waivers\nTrack Back Charges and Stored Material Invoice\nPrepare Sub/Vendor Retainage Releases\nSub/Vendor Payment Inquiries\nLowes Reconciliation\n\nAccounts Receivable\n\nSet up Escrow agreement with Owner and Bank if allowed\nUpload or Enter Approved SOV in Foundation\nRoll Over and Distribute Pencil Pay Apps to PMs\nEnter reviewed and approved Pay Apps in Foundation\nSubmit Approved Pay App with required back up to Owner/Engineer\nFollow up with Owner/Engineer or Funding Agency regarding payment\n\nJob Close Out\n\nEnter and Update Punch list in Procore\nPrepare substantial completion and final completion documents\nOrganize and Manage the As-Built process with the Project Team; Distribute As‐Builts\nObtain and Submit Final Copies of O&M\nPrepare and Submit Final and Retainage Pay Apps with back up including Escrow Release\nRequest Maintenance Bond and Consent of Surety\nCancel Jobsite Utilities\n\n GENERAL OPERATIONS DUTIES\n\nAttend Team Meetings\nAttend Progress Meetings\nUpdate Drawing Log\nPost Recaps\nNew hire paperwork and orientation with big hire/layoff as needed\n\nWork Environment:\n\nFull-time position (40 hours per week), with occasional overtime depending on project deadlines.\nOffice-based with occasional site visits to construction projects to capture imagery or support events.\nAbility to sit at a desk and use a computer for extended periods.\nOccasional travel to construction sites or promotional events.\nAbility to lift up to 20 lbs for promotional materials and event coordination tasks.\n\nThis job posting is intended to provide a general overview of the position and is not an exhaustive list of responsibilities, qualifications, or expectations. Thieneman Construction reserves the right to modify job duties, responsibilities, qualifications, and other aspects of the job at any time, with or without notice. We encourage applicants to refer to our website or contact our HR department for more information.","datePosted":"2026-08-29T11:18:26.173Z","dateModified":"2026-08-29T11:18:26.173Z","hiringOrganization":{"@type":"Organization","name":"Thienemanconstructio","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Westfield","addressRegion":"IN","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"7ace4794465166a247f2fbc8"},"url":"https://jobsearcher.com/jobs/7ace4794465166a247f2fbc8"}}