{"schemaVersion":"jobsearcher.job.v1","id":"79e29d28aa535deb4f6d7718","url":"https://jobsearcher.com/jobs/79e29d28aa535deb4f6d7718","canonicalUrl":"https://jobsearcher.com/jobs/79e29d28aa535deb4f6d7718","title":"Construction Admin Assistant","description":"Construction Administrative AssistantLocation: Birmingham, AL Department: Project Management / Construction Operations Reports to: Senior Project Manager Employment Type: Full-time, salaried Compensation: Competitive salary + benefits\r\nCreature is a vertically integrated DesignManufactureConstruct (DMC) company built to eliminate the friction, waste, and handoffs of traditional construction. We operate as one enterprisealigning design, construction, self-perform trades, and finance around disciplined execution. At Creature, administrative excellence is not overhead; it is a force multiplier that enables projects to move faster, cleaner, and with greater reliability.\r\nPurpose of the RoleProvide disciplined administrative leadership that keeps projects moving, information flowing, and teams focused on execution. The Construction Administrative Assistant exists to create order, accuracy, and reliability across project documentation, systems, and communicationsupporting Project Managers and Operations Leadership in delivering predictable results.\r\nKey AccountabilitiesProject Administration & Field Support\r\nServe as a trusted administrative partner to Project Managers. Support daily project needs, maintain accurate project records, assist with project startup and closeout, and ensure documentation is complete, organized, and accessible.\r\nDocumentation & Process Discipline\r\nOwn document control across Procore, Box, and Creature systems. Support submittals, RFIs, meeting minutes, permits, inspections, and closeout documentation while enforcing Creature standards for routing, logging, and storage.\r\nCompliance & Risk Management Support\r\nManage lien rights through LevelSet, Certificates of Insurance through MyCOI, and assist with state, local, trade, and specialty licensing requirements. Ensure compliance documentation is accurate and up to date.\r\nFinancial & Payroll Support\r\nAssist with pay applications, invoice routing, job cost documentation, and time entry review to support clean payroll and financial processing. Escalate discrepancies proactively to Project Managers.\r\nContinuous Improvement & Scalability\r\nIdentify breakdowns or inefficiencies in administrative workflows. Help standardize repeatable processes that allow Creature to scale projects without chaos.\r\nWhat Exceptional Execution Looks LikeProject documentation is complete, accurate, and easy to find.\r\nPay applications, invoices, and closeout materials move without delay.\r\nProject Managers trust the systems and information supporting their work.\r\nCompliance risks are identified early and addressed proactively.\r\nAdministrative processes get cleaner and faster over time.\r\nTraits That Define SuccessOwnership MentalityTreats project information as a responsibility, not a task list.\r\nCompelling ConscientiousnessNotices details others miss and fixes issues before they escalate.\r\nOrganization & DisciplineKeeps multiple projects moving without confusion or dropped balls.\r\nClear CommunicationCommunicates professionally and keeps teams aligned.\r\nGrowth MindsetSeeks to improve systems and grow within construction operations.\r\nRequired Qualifications2+ years of administrative experience in a construction-based company.\r\nStrong organizational skills with high attention to detail.\r\nAbility to support multiple projects and shifting priorities.\r\nClear written and verbal communication skills.\r\nProficiency in Microsoft Office; experience with Procore preferred.\r\nPreferred QualificationsExperience supporting Project Managers or Operations Leadership.\r\nFamiliarity with construction documentation (RFIs, submittals, permits).\r\nExposure to construction accounting or job cost systems.\r\nInterest in long-term career growth within construction operations.\r\nWhy CreatureStable, salaried role in a growing integrated builder.\r\nClear expectations and structured systems.\r\nOpportunity to develop a long-term career in construction operations.\r\nCulture that values ownership, accuracy, and professionalism.\r\nCreature is an equal opportunity employer. We build better projects by building disciplined systems and people who take ownership.","company":"Creature","rawCompany":"creature","city":"Birmingham","state":"AL","isRemote":false,"isActive":false,"createdAt":"2026-04-28T01:11:25.890Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-9199.00","title":"Office and Administrative Support Workers, All Other","slug":"office-and-administrative-support-workers-all-other"}],"industries":[{"code":"236220","title":"Commercial and Institutional Building Construction","slug":"commercial-and-institutional-building-construction"},{"code":"237990","title":"Other Heavy and Civil Engineering Construction","slug":"other-heavy-and-civil-engineering-construction"},{"code":"238990","title":"All Other Specialty Trade Contractors","slug":"all-other-specialty-trade-contractors"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Construction Admin Assistant","description":"Construction Administrative AssistantLocation: Birmingham, AL Department: Project Management / Construction Operations Reports to: Senior Project Manager Employment Type: Full-time, salaried Compensation: Competitive salary + benefits\r\nCreature is a vertically integrated DesignManufactureConstruct (DMC) company built to eliminate the friction, waste, and handoffs of traditional construction. We operate as one enterprisealigning design, construction, self-perform trades, and finance around disciplined execution. At Creature, administrative excellence is not overhead; it is a force multiplier that enables projects to move faster, cleaner, and with greater reliability.\r\nPurpose of the RoleProvide disciplined administrative leadership that keeps projects moving, information flowing, and teams focused on execution. The Construction Administrative Assistant exists to create order, accuracy, and reliability across project documentation, systems, and communicationsupporting Project Managers and Operations Leadership in delivering predictable results.\r\nKey AccountabilitiesProject Administration & Field Support\r\nServe as a trusted administrative partner to Project Managers. Support daily project needs, maintain accurate project records, assist with project startup and closeout, and ensure documentation is complete, organized, and accessible.\r\nDocumentation & Process Discipline\r\nOwn document control across Procore, Box, and Creature systems. Support submittals, RFIs, meeting minutes, permits, inspections, and closeout documentation while enforcing Creature standards for routing, logging, and storage.\r\nCompliance & Risk Management Support\r\nManage lien rights through LevelSet, Certificates of Insurance through MyCOI, and assist with state, local, trade, and specialty licensing requirements. Ensure compliance documentation is accurate and up to date.\r\nFinancial & Payroll Support\r\nAssist with pay applications, invoice routing, job cost documentation, and time entry review to support clean payroll and financial processing. Escalate discrepancies proactively to Project Managers.\r\nContinuous Improvement & Scalability\r\nIdentify breakdowns or inefficiencies in administrative workflows. Help standardize repeatable processes that allow Creature to scale projects without chaos.\r\nWhat Exceptional Execution Looks LikeProject documentation is complete, accurate, and easy to find.\r\nPay applications, invoices, and closeout materials move without delay.\r\nProject Managers trust the systems and information supporting their work.\r\nCompliance risks are identified early and addressed proactively.\r\nAdministrative processes get cleaner and faster over time.\r\nTraits That Define SuccessOwnership MentalityTreats project information as a responsibility, not a task list.\r\nCompelling ConscientiousnessNotices details others miss and fixes issues before they escalate.\r\nOrganization & DisciplineKeeps multiple projects moving without confusion or dropped balls.\r\nClear CommunicationCommunicates professionally and keeps teams aligned.\r\nGrowth MindsetSeeks to improve systems and grow within construction operations.\r\nRequired Qualifications2+ years of administrative experience in a construction-based company.\r\nStrong organizational skills with high attention to detail.\r\nAbility to support multiple projects and shifting priorities.\r\nClear written and verbal communication skills.\r\nProficiency in Microsoft Office; experience with Procore preferred.\r\nPreferred QualificationsExperience supporting Project Managers or Operations Leadership.\r\nFamiliarity with construction documentation (RFIs, submittals, permits).\r\nExposure to construction accounting or job cost systems.\r\nInterest in long-term career growth within construction operations.\r\nWhy CreatureStable, salaried role in a growing integrated builder.\r\nClear expectations and structured systems.\r\nOpportunity to develop a long-term career in construction operations.\r\nCulture that values ownership, accuracy, and professionalism.\r\nCreature is an equal opportunity employer. We build better projects by building disciplined systems and people who take ownership.","datePosted":"2026-04-28T01:11:25.890Z","dateModified":"2026-04-28T01:11:25.890Z","hiringOrganization":{"@type":"Organization","name":"Creature","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Birmingham","addressRegion":"AL","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"79e29d28aa535deb4f6d7718"},"url":"https://jobsearcher.com/jobs/79e29d28aa535deb4f6d7718"}}