Executive Operations Coordinator

Job Description This role is best suited for someone who enjoys high standards, fast-paced operations, and being deeply involved in helping a growing company run efficiently.High-Level Operations & Leadership Support San Clemente, CA (In-Office)Monday–Friday | 8:00 AM – 5:00 PM$36–$41/hour DOE + BenefitsWe are a growing residential restoration and reconstruction company serving homeowners throughout Orange County after water, fire, and property damage losses.Our company is growing quickly, and we are building a stronger leadership and operations team to support that growth. We are looking for someone who wants to become an important part of a company where their work genuinely matters day-to-day.This is not a low-level admin role where you simply answer phones and schedule meetings. This is a position for someone who likes ownership, problem-solving, organization, leadership support, and helping a fast-moving company operate more effectively.We are looking for an experienced Executive Assistant to directly support ownership and senior leadership.The right candidate will become deeply involved in helping the business stay organized, efficient, and operating at a high level. You will have visibility into operations, leadership decision-making, project coordination, office workflow, and company growth initiatives.You will work closely with ownership every day and become a key person the leadership team relies on.This role is ideal for someone who:Enjoys being trusted with important responsibilitiesLikes solving problems before they become bigger issuesThrives in fast-paced environmentsTakes pride in creating organization out of chaosNaturally helps teams stay focused, structured, and productiveEnjoys building systems and improving processesLikes teaching, training, and supporting othersWants long-term stability and growth inside a strong companyResponsibilities Manage calendars, schedules, meetings, and leadership prioritiesCoordinate communication internally and externally on behalf of executivesHelp keep projects, deadlines, and operational priorities organizedAssist office staff with workflow coordination, communication, and daily organizationPrepare reports, meeting notes, documents, and executive correspondenceOrganize and maintain important company records and executive filesCoordinate with customers, subcontractors, vendors, lenders, and internal departmentsAssist ownership with operational projects and business initiativesHelp identify bottlenecks, communication gaps, and organizational issues before they become larger problemsCreate and improve administrative systems, procedures, and workflowsHelp train and support future administrative staff as the company growsContribute to building a strong, organized, and professional office cultureMaintain professionalism and confidentiality in all mattersThis position has strong long-term growth potential for the right person.As you learn our industry and operations, this role could naturally grow into helping oversee and develop the administrative team, improve internal systems, assist with onboarding and training, and play a larger role in overall office operations.We are looking for someone who enjoys helping teams become stronger, more organized, and more efficient over time.What We're Looking For 3+ years supporting executives, owners, CEOs, COOs, or senior managementStrong organizational and multitasking abilityExcellent communication and follow-throughExperience in Restoration/ Construction Industry but not requiredAbility to operate independently without constant supervisionHigh attention to detail and sense of urgencyStrong problem-solving skillsProfessional, composed, and dependableAdvanced computer proficiency:Microsoft OfficeExcelOutlookGoogle WorkspacePDF/document management systemsThe people who do best in this role are highly proactive and naturally take ownership. They do not wait to be told every small thing. They notice issues early, communicate clearly, create structure, and help keep leadership and office operations running smoothly.You should enjoy becoming someone the team can consistently rely on.Why This Position Is Different Direct daily interaction with ownership and leadershipHigh level of trust and responsibilityStable, long-term opportunity inside a growing companyYour work has direct impact on operations and company performanceOpportunity to grow alongside leadership as the company expandsAbility to help shape systems, procedures, and office cultureStrong team environment with high standards and fast decision-makingWe are not looking for someone who simply wants a job. We are looking for someone who wants to become a meaningful part of a strong leadership team and help build something exceptional.