{"schemaVersion":"jobsearcher.job.v1","id":"7915dea21a32deb4c4a1d9f9","url":"https://jobsearcher.com/jobs/7915dea21a32deb4c4a1d9f9","canonicalUrl":"https://jobsearcher.com/jobs/7915dea21a32deb4c4a1d9f9","title":"Engineering Proposal Coordinator","description":"About Us:\nHBK Engineering, LLC is a fully licensed, professional engineering design firm headquartered in Chicago, IL with a staff approaching 700 individuals. HBK provides civil, environmental, structural, electrical, subsurface utility, construction support services and permitting facilitation. Since our founding in 1998, we have earned a reputation for delivering outstanding, accurate services in extremely time-sensitive, multilayered environments. That \"industry-recognized\" performance has propelled our expansion and the ability to provide engineering services in all 50 states. With 25 offices nationwide, including concentrations in the Midwest and on the Coasts, HBK brings together a dedicated team whose main focus is the design and protection of utilities and utility networks. We have successfully performed engineering work for a complete spectrum of utility infrastructure projects providing solutions and construction support from Coast to Coast in areas ranging from complex urban city centers, to rural greenfields, to limited access rights-of-way. In July 2020, HBK Engineering was acquired by Quanta Services. Quanta Services provides infrastructure services for electric power, pipeline, and communications industries and employees over 50,000 people. Quanta’s focus on the utility industry and HBK’s focus on constructability in our designs has made our integration into the Quanta family of companies seamless.\nAbout this Role:\nA Proposal Coordinator at HBK Engineering is responsible for managing proposal development activities, managing security and integrity of all proposal documentation, coordinating the internal proposal process, and contributing to high-quality, compliant proposal submissions.\n\nThe Proposal Coordinator will work closely with technical, commercial, and support teams to ensure that all internal and external client requirements are met from request through contract award. This position is also responsible for maintaining a library of proposal content and supporting documentation such as project references and staff resumes. This Position will assist in developing, refining and maintaining adherence to the Company’s proposal development and tracking processes.\nWhat You'll Do:\nCore Responsibilities\nCoordinate and develop assigned proposals end-to-end, including scheduling kick-off meetings, developing proposal matrices, and coordinating deliverables.\nCoordinate activities performed by internal resources, such as legal review of terms and conditions, content generation by technical teams and ensures that proposal timelines are adhered to.\nCollaborate with internal subject matter experts and other departments to gather technical and commercial content for pre-qualification packages, requests for information, letters of intent and proposals.\nEnsure proposal submissions align with client requirements and the company's proposal standards.\nCollaborate with Commercial/Strategy team to monitor and report on engineering opportunities with key customers. Maintains and updates proposal statuses, key milestones, and outcomes in the CRM system to ensure accurate reporting and pipeline visibility.\nSupport both leadership and contributor roles on proposals, depending on the opportunity and team structure.\nOccasionally support other team members on larger or cross-functional efforts.\n\nContent Management and Development\nDevelop and maintain a centralized library of proposal content, templates, and visuals for consistent and efficient reuse.\nMaintain and update supporting materials such as project profiles, resumes, and boilerplate sections to reflect the latest company experience and capabilities.\nImplement and manage file structures and documentation standards to ensure consistency and version control.\n\nProcess & Compliance\nEnsure adherence to the company's proposal development processes and documentation protocols.\nEnsure review by approved subject matter experts, such as Legal, for compliance with Company risk management guidelines.\nCoordinate review and approval processes to comply with internal Delegation of Authority requirements.\nIdentify areas for process improvement and contributes to department-wide best practices and tools.\n\nClient & Team Collaboration\nAct as a point of contact with clients for assigned proposals, coordinating with sales and commercial teams as needed.\nSchedule and facilitate proposal development meetings, including kick-offs and review sessions.\nPerform special projects and completes other duties as assigned or requested.\nWhat You'll Bring:\nRequired Experience and Education\nAssociate’s degree in Marketing/Communications, Journalism, English or equivalent and 2+ years of relevant experience.\nPreferred Experience and Education\nBachelor’s degree in Marketing/Communications, Journalism, English or equivalent and 5+ years of relevant experience (construction industry, giving exposure to engineering projects in the electric power, telecommunications and natural gas).\nManagement skills in proposal preparation and management, specifically in the engineering market.\nSkills\nSoftware Proficiency in Microsoft Office (Word, Excel, PowerPoint, SharePoint and Visio) and Adobe Acrobat.\nHighly motivated, well organized, resourceful and proactive with a tenacious and empowering team orientated style.\nWell-developed written and verbal communication, interpersonal, influencing, attention to detail, and presentation skills.\nDemonstrated problem solving experience with the ability to multi-task and apply a structured approach to complex situations.\nAbility to\ncoordinate and collaborate with technical teams.\nfacilitate collaboration, encourage creative problem solving, and navigate conflict.\ncoordinate various tasks, manage timelines, and ensure that proposals are completed within the deadline.\nanalyze complex RFPs to maintain compliance.\ndemonstrate initiative and assertiveness, the ability to plan and manage work in an efficient manner, and the ability to work well under stress and time pressure.\nwork irregular schedule and long hours required to meet required deadlines.\nCompensation Range: The anticipated compensation for this position is - depending on experience and qualifications. Equal Opportunity Employer:\nAll qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.\n\nWe are an Equal Opportunity Employer, including disability and protected veteran status.\n\nWe prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.","company":"Hbkengineeringll","rawCompany":"hbkengineeringll","city":"Chicago","state":"IL","isRemote":false,"isActive":false,"createdAt":"2026-04-12T21:28:51.861Z","occupations":[{"code":"17-2199.00","title":"Engineers, All Other","slug":"engineers-all-other"},{"code":"13-1051.00","title":"Cost Estimators","slug":"cost-estimators"},{"code":"17-2051.00","title":"Civil Engineers","slug":"civil-engineers"}],"industries":[{"code":"541330","title":"Engineering Services","slug":"engineering-services"},{"code":"541690","title":"Other Scientific and Technical Consulting Services","slug":"other-scientific-and-technical-consulting-services"},{"code":"237990","title":"Other Heavy and Civil Engineering Construction","slug":"other-heavy-and-civil-engineering-construction"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Engineering Proposal Coordinator","description":"About Us:\nHBK Engineering, LLC is a fully licensed, professional engineering design firm headquartered in Chicago, IL with a staff approaching 700 individuals. HBK provides civil, environmental, structural, electrical, subsurface utility, construction support services and permitting facilitation. Since our founding in 1998, we have earned a reputation for delivering outstanding, accurate services in extremely time-sensitive, multilayered environments. That \"industry-recognized\" performance has propelled our expansion and the ability to provide engineering services in all 50 states. With 25 offices nationwide, including concentrations in the Midwest and on the Coasts, HBK brings together a dedicated team whose main focus is the design and protection of utilities and utility networks. We have successfully performed engineering work for a complete spectrum of utility infrastructure projects providing solutions and construction support from Coast to Coast in areas ranging from complex urban city centers, to rural greenfields, to limited access rights-of-way. In July 2020, HBK Engineering was acquired by Quanta Services. Quanta Services provides infrastructure services for electric power, pipeline, and communications industries and employees over 50,000 people. Quanta’s focus on the utility industry and HBK’s focus on constructability in our designs has made our integration into the Quanta family of companies seamless.\nAbout this Role:\nA Proposal Coordinator at HBK Engineering is responsible for managing proposal development activities, managing security and integrity of all proposal documentation, coordinating the internal proposal process, and contributing to high-quality, compliant proposal submissions.\n\nThe Proposal Coordinator will work closely with technical, commercial, and support teams to ensure that all internal and external client requirements are met from request through contract award. This position is also responsible for maintaining a library of proposal content and supporting documentation such as project references and staff resumes. This Position will assist in developing, refining and maintaining adherence to the Company’s proposal development and tracking processes.\nWhat You'll Do:\nCore Responsibilities\nCoordinate and develop assigned proposals end-to-end, including scheduling kick-off meetings, developing proposal matrices, and coordinating deliverables.\nCoordinate activities performed by internal resources, such as legal review of terms and conditions, content generation by technical teams and ensures that proposal timelines are adhered to.\nCollaborate with internal subject matter experts and other departments to gather technical and commercial content for pre-qualification packages, requests for information, letters of intent and proposals.\nEnsure proposal submissions align with client requirements and the company's proposal standards.\nCollaborate with Commercial/Strategy team to monitor and report on engineering opportunities with key customers. Maintains and updates proposal statuses, key milestones, and outcomes in the CRM system to ensure accurate reporting and pipeline visibility.\nSupport both leadership and contributor roles on proposals, depending on the opportunity and team structure.\nOccasionally support other team members on larger or cross-functional efforts.\n\nContent Management and Development\nDevelop and maintain a centralized library of proposal content, templates, and visuals for consistent and efficient reuse.\nMaintain and update supporting materials such as project profiles, resumes, and boilerplate sections to reflect the latest company experience and capabilities.\nImplement and manage file structures and documentation standards to ensure consistency and version control.\n\nProcess & Compliance\nEnsure adherence to the company's proposal development processes and documentation protocols.\nEnsure review by approved subject matter experts, such as Legal, for compliance with Company risk management guidelines.\nCoordinate review and approval processes to comply with internal Delegation of Authority requirements.\nIdentify areas for process improvement and contributes to department-wide best practices and tools.\n\nClient & Team Collaboration\nAct as a point of contact with clients for assigned proposals, coordinating with sales and commercial teams as needed.\nSchedule and facilitate proposal development meetings, including kick-offs and review sessions.\nPerform special projects and completes other duties as assigned or requested.\nWhat You'll Bring:\nRequired Experience and Education\nAssociate’s degree in Marketing/Communications, Journalism, English or equivalent and 2+ years of relevant experience.\nPreferred Experience and Education\nBachelor’s degree in Marketing/Communications, Journalism, English or equivalent and 5+ years of relevant experience (construction industry, giving exposure to engineering projects in the electric power, telecommunications and natural gas).\nManagement skills in proposal preparation and management, specifically in the engineering market.\nSkills\nSoftware Proficiency in Microsoft Office (Word, Excel, PowerPoint, SharePoint and Visio) and Adobe Acrobat.\nHighly motivated, well organized, resourceful and proactive with a tenacious and empowering team orientated style.\nWell-developed written and verbal communication, interpersonal, influencing, attention to detail, and presentation skills.\nDemonstrated problem solving experience with the ability to multi-task and apply a structured approach to complex situations.\nAbility to\ncoordinate and collaborate with technical teams.\nfacilitate collaboration, encourage creative problem solving, and navigate conflict.\ncoordinate various tasks, manage timelines, and ensure that proposals are completed within the deadline.\nanalyze complex RFPs to maintain compliance.\ndemonstrate initiative and assertiveness, the ability to plan and manage work in an efficient manner, and the ability to work well under stress and time pressure.\nwork irregular schedule and long hours required to meet required deadlines.\nCompensation Range: The anticipated compensation for this position is - depending on experience and qualifications. Equal Opportunity Employer:\nAll qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.\n\nWe are an Equal Opportunity Employer, including disability and protected veteran status.\n\nWe prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.","datePosted":"2026-04-12T21:28:51.861Z","dateModified":"2026-04-12T21:28:51.861Z","hiringOrganization":{"@type":"Organization","name":"Hbkengineeringll","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Chicago","addressRegion":"IL","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"7915dea21a32deb4c4a1d9f9"},"url":"https://jobsearcher.com/jobs/7915dea21a32deb4c4a1d9f9"}}