{"schemaVersion":"jobsearcher.job.v1","id":"78fd4640ca1eab29f77e9331","url":"https://jobsearcher.com/jobs/78fd4640ca1eab29f77e9331","canonicalUrl":"https://jobsearcher.com/jobs/78fd4640ca1eab29f77e9331","title":"Administrative Assistant","description":"Description\n\n(Anticipated Hiring Range $23.17 - $24.35 hour)\n\nPositions assigned to this class perform a variety of administrative and clerical support duties involved in the day-to-day operations of a department. Assists in the preparation and administration of the annual budget and time and attendance processing. Provides service to the public and office support as needed. Specific tasks vary depending on the area of assignment. May supervise or lead lower-level personnel.\n\nEssential Duties\n\nThe following are intended to describe core work functions of this classification. While the level and broad nature of essential duties may not change, specific work tasks may vary over time depending on the city’s needs.\n\nProvide a variety of support services to a department or division; compose and prepare correspondence, schedule meetings, maintain administrative files for staff; perform data entry and file maintenance.\nReview, research and complete department or division requests and assignments; compose reports and statistical summaries.\nReceive, collect and report on departmental fiscal data; research products and vendors for best pricing; order and maintain supply levels.\nParticipate in budget preparation and administration; procure goods and services; process check requests; track expenditures; assist with grant management; oversee and participate in accounts payable and accounts receivable activities.\nPerform and oversee public or employee interactions; greet and assist walk-in customers; answer and direct phone calls; respond to requests and inquiries.\nMay develop, monitor, and coordinate reports and presentations to City Council, outside agencies, boards, commissions, contractors, and service providers.\nMay assist with time and attendance processing; verify approval of timesheets and correct documentation of hours; adjust any discrepancies; input leave and time-off requests.\nMay assist with selecting, training, and supervising assigned support staff; may manage office and workflow by assigning and monitoring work activities of office support personnel.\nMay work with departments, residents, or outside agencies.\nMay process and distribute city-wide or department mail.\nMay act as a notary verifying identities, witnessing signatures, administering oaths, and maintaining accurate records of notarial acts, ensuring the integrity of legal and financial transactions.\nSupport the city’s policies, goals and objectives and work with management and other staff to ethically achieve such goals and objectives; ensure compliance with safety procedures.\nDepending on area of assignment (animal control):\n\nServe as the primary front-desk representative for the animal shelter.\nAssist the public and respond to phone, email, and in-person inquiries.\nProvide information regarding shelter services, animals, and available resources.\nCoordinate animal adoptions and intakes and process related paperwork and payments.\nProvide professional and compassionate customer service, including during sensitive or challenging situations.\nMaintain accurate animal, owner, adoption, medical, treatment, and public-interaction records.\nEnter and update case notes, meeting minutes, and other administrative documentation.\nManage calendars, appointments, staff schedules, and administrative records.\nMaintain confidentiality and ensure records are complete, organized, and current.\nMonitor office and animal care supplies and coordinate inventory needs.\nAssist with public communications, social media content, outreach activities, and events.\nCommunicate operational information to staff, volunteers, partner organizations, and the public.\n\nMinimum Qualifications\n\nEducation and Experience\nGraduation from a college or university accredited by an agency recognized by the U.S. Secretary of Education or Council for Higher Education Accreditation (CHEA) with an associate’s degree and one (1) year paid full-time clerical or administrative support experience or an equivalent combination of education and experience.\n\nSupplemental Information\n\nKnowledge\n\nCity and department procedures, policies, and guidelines; Arizona Revised Statutes.\nPrinciples and practices of accounting, bookkeeping, and budget preparation.\nResearch and analysis methods and techniques.\nPrinciples and procedures of recordkeeping, reporting and record retention.\n\nSkills\n\nEstablishing and maintaining cooperative working relationships with coworkers and other individuals in contact during the course of work; communicating clearly and concisely.\nOperating a personal computer utilizing standard software such as Microsoft Office and some specialized software; functioning standard equipment.\nAssessing, prioritizing and completing multiple tasks and demands simultaneously.\nCreating various financial reports; accurate data entry.\nCreative writing and business correspondence.\n\nPre-employment Requirements\nCandidates who are selected for appointment may be fingerprinted, if 18 or older; successfully complete a background investigation, employment verification and may be subject to a drug/alcohol test, medical, polygraph and/or psychological evaluation. Candidates who are appointed will be required to possess a valid driver’s license to operate a vehicle in Arizona or meet the transportation needs of the position.\n\nPhysical Demands and Working Environment\nWork is performed in a standard office environment. May require frequent sitting and continuous operation of a personal computer. May be required to perform a full range of motion with lifting and/or carrying items weighing up to 25 pounds. Some evenings, weekends and holiday work may be required.\n\nDepending on area of assignment (animal control):\nMay perform duties in both indoor and outdoor kennel area. May require frequent standing, walking, bending, stooping and operation of a personal computer. May be required to perform a full range of motion with lifting and/or carrying items weighing up to 50 pounds. May be subject to animal bites and/or scratches and cleaning chemicals.","company":"Cityofapachejunctiona","rawCompany":"cityofapachejunctiona","city":"Apache Junction","state":"AZ","isRemote":false,"isActive":false,"createdAt":"2026-09-19T10:57:59.528Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-9199.00","title":"Office and Administrative Support Workers, All Other","slug":"office-and-administrative-support-workers-all-other"},{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"}],"industries":[{"code":"921110","title":"Executive Offices","slug":"executive-offices"},{"code":"921190","title":"Other General Government Support","slug":"other-general-government-support"},{"code":"921140","title":"Executive and Legislative Offices, Combined","slug":"executive-and-legislative-offices-combined"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Administrative Assistant","description":"Description\n\n(Anticipated Hiring Range $23.17 - $24.35 hour)\n\nPositions assigned to this class perform a variety of administrative and clerical support duties involved in the day-to-day operations of a department. Assists in the preparation and administration of the annual budget and time and attendance processing. Provides service to the public and office support as needed. Specific tasks vary depending on the area of assignment. May supervise or lead lower-level personnel.\n\nEssential Duties\n\nThe following are intended to describe core work functions of this classification. While the level and broad nature of essential duties may not change, specific work tasks may vary over time depending on the city’s needs.\n\nProvide a variety of support services to a department or division; compose and prepare correspondence, schedule meetings, maintain administrative files for staff; perform data entry and file maintenance.\nReview, research and complete department or division requests and assignments; compose reports and statistical summaries.\nReceive, collect and report on departmental fiscal data; research products and vendors for best pricing; order and maintain supply levels.\nParticipate in budget preparation and administration; procure goods and services; process check requests; track expenditures; assist with grant management; oversee and participate in accounts payable and accounts receivable activities.\nPerform and oversee public or employee interactions; greet and assist walk-in customers; answer and direct phone calls; respond to requests and inquiries.\nMay develop, monitor, and coordinate reports and presentations to City Council, outside agencies, boards, commissions, contractors, and service providers.\nMay assist with time and attendance processing; verify approval of timesheets and correct documentation of hours; adjust any discrepancies; input leave and time-off requests.\nMay assist with selecting, training, and supervising assigned support staff; may manage office and workflow by assigning and monitoring work activities of office support personnel.\nMay work with departments, residents, or outside agencies.\nMay process and distribute city-wide or department mail.\nMay act as a notary verifying identities, witnessing signatures, administering oaths, and maintaining accurate records of notarial acts, ensuring the integrity of legal and financial transactions.\nSupport the city’s policies, goals and objectives and work with management and other staff to ethically achieve such goals and objectives; ensure compliance with safety procedures.\nDepending on area of assignment (animal control):\n\nServe as the primary front-desk representative for the animal shelter.\nAssist the public and respond to phone, email, and in-person inquiries.\nProvide information regarding shelter services, animals, and available resources.\nCoordinate animal adoptions and intakes and process related paperwork and payments.\nProvide professional and compassionate customer service, including during sensitive or challenging situations.\nMaintain accurate animal, owner, adoption, medical, treatment, and public-interaction records.\nEnter and update case notes, meeting minutes, and other administrative documentation.\nManage calendars, appointments, staff schedules, and administrative records.\nMaintain confidentiality and ensure records are complete, organized, and current.\nMonitor office and animal care supplies and coordinate inventory needs.\nAssist with public communications, social media content, outreach activities, and events.\nCommunicate operational information to staff, volunteers, partner organizations, and the public.\n\nMinimum Qualifications\n\nEducation and Experience\nGraduation from a college or university accredited by an agency recognized by the U.S. Secretary of Education or Council for Higher Education Accreditation (CHEA) with an associate’s degree and one (1) year paid full-time clerical or administrative support experience or an equivalent combination of education and experience.\n\nSupplemental Information\n\nKnowledge\n\nCity and department procedures, policies, and guidelines; Arizona Revised Statutes.\nPrinciples and practices of accounting, bookkeeping, and budget preparation.\nResearch and analysis methods and techniques.\nPrinciples and procedures of recordkeeping, reporting and record retention.\n\nSkills\n\nEstablishing and maintaining cooperative working relationships with coworkers and other individuals in contact during the course of work; communicating clearly and concisely.\nOperating a personal computer utilizing standard software such as Microsoft Office and some specialized software; functioning standard equipment.\nAssessing, prioritizing and completing multiple tasks and demands simultaneously.\nCreating various financial reports; accurate data entry.\nCreative writing and business correspondence.\n\nPre-employment Requirements\nCandidates who are selected for appointment may be fingerprinted, if 18 or older; successfully complete a background investigation, employment verification and may be subject to a drug/alcohol test, medical, polygraph and/or psychological evaluation. Candidates who are appointed will be required to possess a valid driver’s license to operate a vehicle in Arizona or meet the transportation needs of the position.\n\nPhysical Demands and Working Environment\nWork is performed in a standard office environment. May require frequent sitting and continuous operation of a personal computer. May be required to perform a full range of motion with lifting and/or carrying items weighing up to 25 pounds. Some evenings, weekends and holiday work may be required.\n\nDepending on area of assignment (animal control):\nMay perform duties in both indoor and outdoor kennel area. May require frequent standing, walking, bending, stooping and operation of a personal computer. May be required to perform a full range of motion with lifting and/or carrying items weighing up to 50 pounds. May be subject to animal bites and/or scratches and cleaning chemicals.","datePosted":"2026-09-19T10:57:59.528Z","dateModified":"2026-09-19T10:57:59.528Z","hiringOrganization":{"@type":"Organization","name":"Cityofapachejunctiona","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Apache Junction","addressRegion":"AZ","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"78fd4640ca1eab29f77e9331"},"url":"https://jobsearcher.com/jobs/78fd4640ca1eab29f77e9331"}}