Commercial Real Estate Administrative Assistant

AI & Operations CoordinatorCommercial Real Estate | Charlotte MSAWe are seeking a highly organized and detail-oriented professional to assist in building and managing the operational systems behind a fast-paced commercial real estate brokerage.This position will focus heavily on CRM management, database organization, research, AI integration, and operational support. The ideal candidate thrives in a fast-moving environment, can multitask effectively, and enjoys bringing structure and efficiency to growing businesses.This is an excellent opportunity for someone with real estate, escrow, lending, or transaction-related experience who is interested in combining traditional operational skills with modern AI tools and workflows.ResponsibilitiesOrganize and maintain CRM databases and contact records Manage prospecting lists, follow-up systems, and pipeline organization Conduct research related to commercial properties, ownership, businesses, and market activity Assist with operational workflows and internal process management Support marketing and listing coordination Help create efficient systems using AI platforms and automation tools Assist with document preparation, data entry, reporting, and administrative support Coordinate multiple projects and priorities simultaneously Maintain organized records, spreadsheets, and tracking systems QualificationsHighly detail-oriented and organized Strong multitasking abilities Ability to work efficiently in a fast-paced environment Strong research and problem-solving skills Experience using CRM platforms and database systems Real estate, escrow, lending, or related industry experience preferred Strong communication and organizational skills Comfortable learning and utilizing AI tools, including Claude Proficiency with Microsoft Office, Google Workspace, and spreadsheets Ideal CandidateSelf-starter with strong follow-through Tech-savvy and adaptable Enjoys creating structure and systems Comfortable managing multiple moving parts simultaneously Interested in business operations, real estate, and technology Professional, dependable, and proactive About UsMECA Commercial Real Estate is a full-service commercial brokerage firm specializing in industrial, investment, and commercial real estate throughout the Charlotte MSA. We are focused on aggressive execution, client service, operational efficiency, and leveraging technology to create a competitive advantage in the marketplace.CompensationCompensation based on experience, qualifications, and skill set. Growth opportunity available within an expanding commercial real estate platform.