{"schemaVersion":"jobsearcher.job.v1","id":"779bb3f51e75bf75bf2f20ba","url":"https://jobsearcher.com/jobs/779bb3f51e75bf75bf2f20ba","canonicalUrl":"https://jobsearcher.com/jobs/779bb3f51e75bf75bf2f20ba","title":"Program Coordinator / Executive Assistant","description":"About CGC\nCGC is a nonprofit investment firm that finances and originates clean energy, water, and resilient infrastructure projects to accelerate clean air, clean water, and affordable energy for communities across America.\nWe collaborate with the public and private sectors to bridge financing gaps and mobilize private capital into projects that deliver measurable economic and environmental impact at scale. Every dollar we invest is structured to multiply, generating durable returns for people, markets, and the environment.\nOver the past decade, CGC has demonstrated the power of public-private investment by helping catalyze economic accelerators nationwide and mobilizing billions of dollars toward affordable clean energy and resilient infrastructure. Our model fills market gaps, unlocks private capital, and proves that economic growth and environmental progress can advance together.\nA Career at CGC\nA career at the CGC is grounded in impact. Our six core values guide how we invest and how we work together.\nInnovation drives creative solutions and continuous improvement.\nMission-Driven Focus keeps long-term impact at the center of every decision.\nPartnership shapes how we mobilize capital and build trust-based relationships.\nAccountability defines our stewardship and commitment to results.\nCollaboration strengthens cross-functional teamwork and shared responsibility.\nTransparency ensures open communication and integrity in how we operate.\nOur culture is fast-paced, rigorous, and purpose-driven. If you are motivated by solving complex challenges, building new markets, and delivering measurable impact within a collaborative team, CGC offers a platform to do that work with purpose.\nJob Summary\nUnder the direction of the Chief Commercial & Administrative Officer, the Program Coordinator / Executive Assistant provides administrative, coordination, and operational support to the CCAO and designated team members. This role supports the day-to-day execution of team activities by coordinating meetings, collecting and organizing materials, maintaining shared files and team sites, tracking follow-up items, and assisting with routine administrative processes.\nThis position serves as a transactional and organizational support function for the CCAO and the broader team, helping ensure that meetings, materials, documentation, and internal coordination processes are well organized and completed on time. The Program Coordinator / Executive Assistant will support internal team operations, cross-functional coordination, and executive administrative needs, while helping maintain clear systems for information sharing and follow-through.\nThe role requires strong organizational skills, attention to detail, responsiveness, discretion, and the ability to manage multiple administrative tasks in a fast-paced, mission-driven environment. The ideal candidate is proactive, service-oriented, and comfortable supporting senior leaders and teams through reliable execution of scheduling, logistics, documentation, and coordination responsibilities.\nKey Responsibilities\nExecutive Administrative Support\nProvide day-to-day administrative support to the Chief Commercial & Administrative Officer, including calendar management, scheduling, meeting coordination, and follow-up support.\nCoordinate internal and external meetings by scheduling participants, preparing calendar invitations, confirming availability, and managing meeting logistics.\nHelp ensure the CCAO has relevant materials in advance of meetings, including agendas, background documents, presentations, and other supporting materials.\nSupport email and communications organization as requested, including flagging time-sensitive items, tracking follow-up needs, and helping prepare routine responses or materials.\nMaintain organized files, contact lists, records, and administrative systems to support executive and team efficiency.\nHandle confidential and sensitive information with discretion and professionalism.\nTeam Coordination and Meeting Support\nSupport the coordination of team meetings, working sessions, cross-functional discussions, and recurring internal cadences.\nAttend meetings as requested to take notes, document decisions, capture action items, and track follow-up.\nMaintain action item trackers and help ensure team members are aware of deadlines, deliverables, and next steps.\nCoordinate with internal stakeholders to gather updates, materials, and inputs needed for team discussions or leadership review.\nSupport meeting logistics, including room reservations, virtual meeting links, attendee coordination, and document sharing.\nDocument, File, and Teams Site Organization\nOrganize and maintain the team's Microsoft Teams site, SharePoint folders, shared drives, and other collaboration spaces.\nCreate and maintain clear folder structures, naming conventions, document libraries, and shared templates to support team organization.\nCollect, file, and archive meeting materials, presentations, memos, trackers, approvals, and other team documents.\nEnsure that team materials are accessible, current, and organized in accordance with internal practices.\nSupport version control and document routing for routine team materials, approvals, and meeting packets.\nIdentify opportunities to improve team file organization, information sharing, and administrative workflows.\nProgram and Operational Coordination\nProvide administrative and coordination support for team workstreams, projects, and recurring operational processes.\nMaintain trackers, workplans, timelines, contact lists, and status documents to support visibility into team activities.\nTrack deadlines, deliverables, dependencies, and follow-up items across multiple administrative or program coordination activities.\nAssist with collecting inputs from team members and compiling information into summaries, trackers, presentations, or other materials.\nSupport routine reporting and coordination needs by organizing information, updating documents, and helping prepare materials for internal use.\nAssist with special projects and team initiatives that require administrative coordination, information management, or logistical support.\nTravel, Events, and Administrative Logistics\nCoordinate travel arrangements for the CCAO and designated team members as needed, including flights, lodging, ground transportation, itineraries, and meeting logistics.\nPrepare and organize travel materials, schedules, confirmations, and related documentation.\nProcess expense reports, reimbursements, invoices, and other administrative documentation in accordance with CGC policies and procedures.\nSupport logistics for team meetings, retreats, stakeholder convenings, workshops, and other internal or external events.\nCoordinate with vendors, consultants, venues, and internal staff to support meeting and event execution.\nAssist with procurement, contract routing, invoice tracking, or other administrative approval processes as needed.\nCross-Functional Communication and Team Support\nServe as a coordination point between the CCAO, team members, and internal stakeholders to support timely communication and follow-through.\nHelp route information, requests, and materials to the appropriate individuals or teams.\nSupport cross-functional collaboration by maintaining organized records, tracking follow-up items, and ensuring continuity across meetings and workstreams.\nProvide professional and responsive support to internal and external stakeholders.\nAssist with onboarding logistics, team communications, and administrative processes as needed.\nPerform other duties and special projects as assigned.\nRequired Skills and Abilities\nBachelor's degree and 4+ years of experience, or an equivalent combination of education and directly related experience.\nExperience providing administrative, program coordination, or team operations support in a professional office environment.\nStrong calendar management and scheduling skills, including experience coordinating meetings with multiple internal and external participants.\nExcellent organizational skills and attention to detail, with the ability to manage multiple tasks, deadlines, and follow-up items.\nProficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.\nExperience organizing shared files, team sites, document libraries, trackers, and collaboration tools.\nStrong written and verbal communication skills.\nAbility to prepare agendas, collect meeting materials, take notes, document action items, and support follow-up.\nAbility to handle confidential and sensitive information with discretion.\nProfessional, responsive, and service-oriented approach to supporting senior leaders, team members, and external stakeholders.\nAbility to work independently, anticipate administrative needs, and follow through on routine tasks with minimal supervision.\nComfort operating in a fast-paced, mission-driven environment with shifting priorities.\nInterest in CGC's mission and ability to support organizational goals through strong administrative execution.\nPreferred\nExperience supporting a senior executive, department head, or cross-functional team.\nExperience working in a nonprofit, financial services, clean energy, climate, government, public-private partnership, or mission-driven organization.\nExperience with Microsoft Teams and SharePoint site organization, including folder structures, permissions coordination, document management, and shared team resources.\nFamiliarity with expense reporting, invoice processing, procurement, contract routing, or other administrative approval workflows.\nExperience coordinating logistics for meetings, events, retreats, or stakeholder convenings.\nDetail-oriented, proactive, reliable, and able to improve team organization through consistent administrative support.\nCompensation and Benefits\nThe salary range for the Program Coordinator/Executive Assistant position is between $117,715.00 – $132,549.00 annually.\nProgram Coordinator/Executive Assistant will be eligible for an annual bonus based on job and organizational performance.\nThe benefits offered for the Program Coordinator/Executive Assistant include health insurance, 401k, vacation leave and sick leave.\nCGC is an Equal Opportunity Employer committed to building an inclusive workplace and advancing equitable economic and environmental outcomes nationwide.\nWe consider all qualified applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic.","company":"Cgc","rawCompany":"cgc","city":"Washington","state":"DC","isRemote":false,"isActive":false,"createdAt":"2026-06-07T09:59:34.305Z","occupations":[{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"13-1082.00","title":"Project Management Specialists","slug":"project-management-specialists"}],"industries":[{"code":"813410","title":"Civic and Social Organizations","slug":"civic-and-social-organizations"},{"code":"813319","title":"Other Social Advocacy Organizations","slug":"other-social-advocacy-organizations"},{"code":"926110","title":"Administration of General Economic Programs","slug":"administration-of-general-economic-programs"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Program Coordinator / Executive Assistant","description":"About CGC\nCGC is a nonprofit investment firm that finances and originates clean energy, water, and resilient infrastructure projects to accelerate clean air, clean water, and affordable energy for communities across America.\nWe collaborate with the public and private sectors to bridge financing gaps and mobilize private capital into projects that deliver measurable economic and environmental impact at scale. Every dollar we invest is structured to multiply, generating durable returns for people, markets, and the environment.\nOver the past decade, CGC has demonstrated the power of public-private investment by helping catalyze economic accelerators nationwide and mobilizing billions of dollars toward affordable clean energy and resilient infrastructure. Our model fills market gaps, unlocks private capital, and proves that economic growth and environmental progress can advance together.\nA Career at CGC\nA career at the CGC is grounded in impact. Our six core values guide how we invest and how we work together.\nInnovation drives creative solutions and continuous improvement.\nMission-Driven Focus keeps long-term impact at the center of every decision.\nPartnership shapes how we mobilize capital and build trust-based relationships.\nAccountability defines our stewardship and commitment to results.\nCollaboration strengthens cross-functional teamwork and shared responsibility.\nTransparency ensures open communication and integrity in how we operate.\nOur culture is fast-paced, rigorous, and purpose-driven. If you are motivated by solving complex challenges, building new markets, and delivering measurable impact within a collaborative team, CGC offers a platform to do that work with purpose.\nJob Summary\nUnder the direction of the Chief Commercial & Administrative Officer, the Program Coordinator / Executive Assistant provides administrative, coordination, and operational support to the CCAO and designated team members. This role supports the day-to-day execution of team activities by coordinating meetings, collecting and organizing materials, maintaining shared files and team sites, tracking follow-up items, and assisting with routine administrative processes.\nThis position serves as a transactional and organizational support function for the CCAO and the broader team, helping ensure that meetings, materials, documentation, and internal coordination processes are well organized and completed on time. The Program Coordinator / Executive Assistant will support internal team operations, cross-functional coordination, and executive administrative needs, while helping maintain clear systems for information sharing and follow-through.\nThe role requires strong organizational skills, attention to detail, responsiveness, discretion, and the ability to manage multiple administrative tasks in a fast-paced, mission-driven environment. The ideal candidate is proactive, service-oriented, and comfortable supporting senior leaders and teams through reliable execution of scheduling, logistics, documentation, and coordination responsibilities.\nKey Responsibilities\nExecutive Administrative Support\nProvide day-to-day administrative support to the Chief Commercial & Administrative Officer, including calendar management, scheduling, meeting coordination, and follow-up support.\nCoordinate internal and external meetings by scheduling participants, preparing calendar invitations, confirming availability, and managing meeting logistics.\nHelp ensure the CCAO has relevant materials in advance of meetings, including agendas, background documents, presentations, and other supporting materials.\nSupport email and communications organization as requested, including flagging time-sensitive items, tracking follow-up needs, and helping prepare routine responses or materials.\nMaintain organized files, contact lists, records, and administrative systems to support executive and team efficiency.\nHandle confidential and sensitive information with discretion and professionalism.\nTeam Coordination and Meeting Support\nSupport the coordination of team meetings, working sessions, cross-functional discussions, and recurring internal cadences.\nAttend meetings as requested to take notes, document decisions, capture action items, and track follow-up.\nMaintain action item trackers and help ensure team members are aware of deadlines, deliverables, and next steps.\nCoordinate with internal stakeholders to gather updates, materials, and inputs needed for team discussions or leadership review.\nSupport meeting logistics, including room reservations, virtual meeting links, attendee coordination, and document sharing.\nDocument, File, and Teams Site Organization\nOrganize and maintain the team's Microsoft Teams site, SharePoint folders, shared drives, and other collaboration spaces.\nCreate and maintain clear folder structures, naming conventions, document libraries, and shared templates to support team organization.\nCollect, file, and archive meeting materials, presentations, memos, trackers, approvals, and other team documents.\nEnsure that team materials are accessible, current, and organized in accordance with internal practices.\nSupport version control and document routing for routine team materials, approvals, and meeting packets.\nIdentify opportunities to improve team file organization, information sharing, and administrative workflows.\nProgram and Operational Coordination\nProvide administrative and coordination support for team workstreams, projects, and recurring operational processes.\nMaintain trackers, workplans, timelines, contact lists, and status documents to support visibility into team activities.\nTrack deadlines, deliverables, dependencies, and follow-up items across multiple administrative or program coordination activities.\nAssist with collecting inputs from team members and compiling information into summaries, trackers, presentations, or other materials.\nSupport routine reporting and coordination needs by organizing information, updating documents, and helping prepare materials for internal use.\nAssist with special projects and team initiatives that require administrative coordination, information management, or logistical support.\nTravel, Events, and Administrative Logistics\nCoordinate travel arrangements for the CCAO and designated team members as needed, including flights, lodging, ground transportation, itineraries, and meeting logistics.\nPrepare and organize travel materials, schedules, confirmations, and related documentation.\nProcess expense reports, reimbursements, invoices, and other administrative documentation in accordance with CGC policies and procedures.\nSupport logistics for team meetings, retreats, stakeholder convenings, workshops, and other internal or external events.\nCoordinate with vendors, consultants, venues, and internal staff to support meeting and event execution.\nAssist with procurement, contract routing, invoice tracking, or other administrative approval processes as needed.\nCross-Functional Communication and Team Support\nServe as a coordination point between the CCAO, team members, and internal stakeholders to support timely communication and follow-through.\nHelp route information, requests, and materials to the appropriate individuals or teams.\nSupport cross-functional collaboration by maintaining organized records, tracking follow-up items, and ensuring continuity across meetings and workstreams.\nProvide professional and responsive support to internal and external stakeholders.\nAssist with onboarding logistics, team communications, and administrative processes as needed.\nPerform other duties and special projects as assigned.\nRequired Skills and Abilities\nBachelor's degree and 4+ years of experience, or an equivalent combination of education and directly related experience.\nExperience providing administrative, program coordination, or team operations support in a professional office environment.\nStrong calendar management and scheduling skills, including experience coordinating meetings with multiple internal and external participants.\nExcellent organizational skills and attention to detail, with the ability to manage multiple tasks, deadlines, and follow-up items.\nProficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.\nExperience organizing shared files, team sites, document libraries, trackers, and collaboration tools.\nStrong written and verbal communication skills.\nAbility to prepare agendas, collect meeting materials, take notes, document action items, and support follow-up.\nAbility to handle confidential and sensitive information with discretion.\nProfessional, responsive, and service-oriented approach to supporting senior leaders, team members, and external stakeholders.\nAbility to work independently, anticipate administrative needs, and follow through on routine tasks with minimal supervision.\nComfort operating in a fast-paced, mission-driven environment with shifting priorities.\nInterest in CGC's mission and ability to support organizational goals through strong administrative execution.\nPreferred\nExperience supporting a senior executive, department head, or cross-functional team.\nExperience working in a nonprofit, financial services, clean energy, climate, government, public-private partnership, or mission-driven organization.\nExperience with Microsoft Teams and SharePoint site organization, including folder structures, permissions coordination, document management, and shared team resources.\nFamiliarity with expense reporting, invoice processing, procurement, contract routing, or other administrative approval workflows.\nExperience coordinating logistics for meetings, events, retreats, or stakeholder convenings.\nDetail-oriented, proactive, reliable, and able to improve team organization through consistent administrative support.\nCompensation and Benefits\nThe salary range for the Program Coordinator/Executive Assistant position is between $117,715.00 – $132,549.00 annually.\nProgram Coordinator/Executive Assistant will be eligible for an annual bonus based on job and organizational performance.\nThe benefits offered for the Program Coordinator/Executive Assistant include health insurance, 401k, vacation leave and sick leave.\nCGC is an Equal Opportunity Employer committed to building an inclusive workplace and advancing equitable economic and environmental outcomes nationwide.\nWe consider all qualified applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic.","datePosted":"2026-06-07T09:59:34.305Z","dateModified":"2026-06-07T09:59:34.305Z","hiringOrganization":{"@type":"Organization","name":"Cgc","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Washington","addressRegion":"DC","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"779bb3f51e75bf75bf2f20ba"},"url":"https://jobsearcher.com/jobs/779bb3f51e75bf75bf2f20ba"}}