{"schemaVersion":"jobsearcher.job.v1","id":"76fbfa01aaa4de91941d6b38","url":"https://jobsearcher.com/jobs/76fbfa01aaa4de91941d6b38","canonicalUrl":"https://jobsearcher.com/jobs/76fbfa01aaa4de91941d6b38","title":"Associate Project Coordinator","description":"*Level 3 Audio Visual is seeking a passionate Associate Project Coordinator to help us shape the future of AV innovation. Could this be the right role for you?*\n\n*About Us:*\nLevel 3 Audio Visual is a full-service AV integration company that is on a mission to transform how organizations engage with AV technology. We deliver customized solutions and provide comprehensive support to ensure our clients’ AV systems elevate their communication and collaboration. As we continue to grow, we’re seeking passionate professionals who are ready to innovate and help drive the future of the AV industry.\n\nEverything we do is supported by our Core Values:\n\n* *Improve every day*\n* *Do whatever it takes*\n* *Take ownership*\n* *Slow down to speed up*\n* *Learn, share, repeat*\n* *Elevate others*\n* *Above all, build trust*\n\nIf this sounds like you, you might be a great fit for our team, and we’d love to talk to you.\n\n*About the Position:*\nThe Associate Project Coordinator is a developmental PMO role that supports Project Managers and Project Coordinators through CT documentation review, photo review, document compliance, reporting, scheduling support, and project administration. This role also serves as a backup to the Scheduler and participates in structured training designed to develop future Project Coordinator capabilities. The ideal candidate is detail-oriented, process-driven, and committed to continuous improvement, with the ability to identify documentation gaps, support corrective actions, and contribute to operational excellence. Approximately 75% of the work performed in this role utilizes Smartsheet as the primary platform.\n\n*What You Will Do:*\n\n*Job Responsibilities:*\n\n* Assist Project Coordinators with CT documentation review, validation, tracking, and administration.\n* Review project documentation and photos for completeness, accuracy, organization, and compliance with company standards.\n* Track CT-related artifacts, maintain data quality within Smartsheet, and follow up on missing or inaccurate documentation.\n* Serve as backup to the Scheduler by supporting schedule updates, staffing requests, labor allocations, and resource coordination activities.\n* Coordinate scheduling details with Project Managers, Engineering, Field Operations, and other internal stakeholders.\n* Participate in structured Project Coordinator training, mentorship, and project lifecycle development activities.\n* Identify process improvement opportunities and support established PMO workflows, reporting, and administrative processes.\n\n*What We’re Looking For:*\n\n*Education and Certifications:*\n\n* High School Diploma or equivalent required.\n* Smartsheet beginner and intermediate training or certification required.\n* Associate or Bachelor's degree in Business, Project Management, Operations, Construction Management, or a related field preferred.\n* CAPM, CTS, or other relevant project management or audiovisual industry certifications preferred.\n\n*Experience:*\n\n* Minimum one (1) year of project coordination, project administration, document control, scheduling support, operations support, or related business experience required.\n* Experience maintaining documentation, records, trackers, or project information within a business or project management platform required.\n* Experience supporting construction, audiovisual, technology, engineering, manufacturing, or professional services projects preferred.\n* Experience supporting quality assurance, documentation compliance, closeout, or resource scheduling processes preferred.\n\n*What We Prefer:*\n\n* Intermediate Smartsheet proficiency, including reports, forms, cross-sheet references, dashboards, workflow automation, and documentation tracking.\n* Intermediate Microsoft 365 proficiency, including Excel, Teams, Outlook, and SharePoint.\n* Advanced Smartsheet capabilities, including Dynamic View, Data Shuttle, DataMesh, advanced dashboards, and reporting optimization.\n* Strong attention to detail, organization, documentation accuracy, and data quality management.\n* Ability to learn quickly, follow established processes, identify gaps, and drive corrective actions.\n* Excellent written and verbal communication skills with the ability to collaborate across Project Management, Engineering, Operations, and Scheduling teams.\n* Familiarity with project lifecycle processes, resource scheduling concepts, and quality documentation standards.\n\n_Level 3 Audiovisual is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Level 3 Audiovisual participates in the E-Verify Program where and as required by law._\n\n_Please note that all legitimate communication from our team will only come from platform generated emails or from email addresses ending in_*@l3av.com*. _We will_ *never* _request software downloads, financial information, or login credentials at any point in our interview or hiring process._\n\nBenefits:\n* 401(k)\n* Dental insurance\n* Employee assistance program\n* Health insurance\n* Health savings account\n* Life insurance\n* Paid time off\n* Professional development assistance\n* Retirement plan\n* Vision insurance\n\nExperience:\n* Smartsheet: 1 year (Required)\n* Project coordination: 1 year (Preferred)\n\nLocation:\n* Mesa, AZ 85209 (Required)\n\nWork Location: In person","company":"Level3audiovisual2","rawCompany":"level3audiovisual2","city":"Mesa","state":"AZ","isRemote":false,"isActive":false,"createdAt":"2026-08-19T19:27:02.838Z","occupations":[{"code":"13-1082.00","title":"Project Management Specialists","slug":"project-management-specialists"},{"code":"11-9021.00","title":"Construction Managers","slug":"construction-managers"},{"code":"27-4011.00","title":"Audio and Video Technicians","slug":"audio-and-video-technicians"}],"industries":[{"code":"238990","title":"All Other Specialty Trade Contractors","slug":"all-other-specialty-trade-contractors"},{"code":"238290","title":"Other Building Equipment Contractors","slug":"other-building-equipment-contractors"},{"code":"236220","title":"Commercial and Institutional Building Construction","slug":"commercial-and-institutional-building-construction"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Associate Project Coordinator","description":"*Level 3 Audio Visual is seeking a passionate Associate Project Coordinator to help us shape the future of AV innovation. Could this be the right role for you?*\n\n*About Us:*\nLevel 3 Audio Visual is a full-service AV integration company that is on a mission to transform how organizations engage with AV technology. We deliver customized solutions and provide comprehensive support to ensure our clients’ AV systems elevate their communication and collaboration. As we continue to grow, we’re seeking passionate professionals who are ready to innovate and help drive the future of the AV industry.\n\nEverything we do is supported by our Core Values:\n\n* *Improve every day*\n* *Do whatever it takes*\n* *Take ownership*\n* *Slow down to speed up*\n* *Learn, share, repeat*\n* *Elevate others*\n* *Above all, build trust*\n\nIf this sounds like you, you might be a great fit for our team, and we’d love to talk to you.\n\n*About the Position:*\nThe Associate Project Coordinator is a developmental PMO role that supports Project Managers and Project Coordinators through CT documentation review, photo review, document compliance, reporting, scheduling support, and project administration. This role also serves as a backup to the Scheduler and participates in structured training designed to develop future Project Coordinator capabilities. The ideal candidate is detail-oriented, process-driven, and committed to continuous improvement, with the ability to identify documentation gaps, support corrective actions, and contribute to operational excellence. Approximately 75% of the work performed in this role utilizes Smartsheet as the primary platform.\n\n*What You Will Do:*\n\n*Job Responsibilities:*\n\n* Assist Project Coordinators with CT documentation review, validation, tracking, and administration.\n* Review project documentation and photos for completeness, accuracy, organization, and compliance with company standards.\n* Track CT-related artifacts, maintain data quality within Smartsheet, and follow up on missing or inaccurate documentation.\n* Serve as backup to the Scheduler by supporting schedule updates, staffing requests, labor allocations, and resource coordination activities.\n* Coordinate scheduling details with Project Managers, Engineering, Field Operations, and other internal stakeholders.\n* Participate in structured Project Coordinator training, mentorship, and project lifecycle development activities.\n* Identify process improvement opportunities and support established PMO workflows, reporting, and administrative processes.\n\n*What We’re Looking For:*\n\n*Education and Certifications:*\n\n* High School Diploma or equivalent required.\n* Smartsheet beginner and intermediate training or certification required.\n* Associate or Bachelor's degree in Business, Project Management, Operations, Construction Management, or a related field preferred.\n* CAPM, CTS, or other relevant project management or audiovisual industry certifications preferred.\n\n*Experience:*\n\n* Minimum one (1) year of project coordination, project administration, document control, scheduling support, operations support, or related business experience required.\n* Experience maintaining documentation, records, trackers, or project information within a business or project management platform required.\n* Experience supporting construction, audiovisual, technology, engineering, manufacturing, or professional services projects preferred.\n* Experience supporting quality assurance, documentation compliance, closeout, or resource scheduling processes preferred.\n\n*What We Prefer:*\n\n* Intermediate Smartsheet proficiency, including reports, forms, cross-sheet references, dashboards, workflow automation, and documentation tracking.\n* Intermediate Microsoft 365 proficiency, including Excel, Teams, Outlook, and SharePoint.\n* Advanced Smartsheet capabilities, including Dynamic View, Data Shuttle, DataMesh, advanced dashboards, and reporting optimization.\n* Strong attention to detail, organization, documentation accuracy, and data quality management.\n* Ability to learn quickly, follow established processes, identify gaps, and drive corrective actions.\n* Excellent written and verbal communication skills with the ability to collaborate across Project Management, Engineering, Operations, and Scheduling teams.\n* Familiarity with project lifecycle processes, resource scheduling concepts, and quality documentation standards.\n\n_Level 3 Audiovisual is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Level 3 Audiovisual participates in the E-Verify Program where and as required by law._\n\n_Please note that all legitimate communication from our team will only come from platform generated emails or from email addresses ending in_*@l3av.com*. _We will_ *never* _request software downloads, financial information, or login credentials at any point in our interview or hiring process._\n\nBenefits:\n* 401(k)\n* Dental insurance\n* Employee assistance program\n* Health insurance\n* Health savings account\n* Life insurance\n* Paid time off\n* Professional development assistance\n* Retirement plan\n* Vision insurance\n\nExperience:\n* Smartsheet: 1 year (Required)\n* Project coordination: 1 year (Preferred)\n\nLocation:\n* Mesa, AZ 85209 (Required)\n\nWork Location: In person","datePosted":"2026-08-19T19:27:02.838Z","dateModified":"2026-08-19T19:27:02.838Z","hiringOrganization":{"@type":"Organization","name":"Level3audiovisual2","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Mesa","addressRegion":"AZ","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"76fbfa01aaa4de91941d6b38"},"url":"https://jobsearcher.com/jobs/76fbfa01aaa4de91941d6b38"}}