Legal Recruiting Assistant

DescriptionPhelps Dunbar LLP is an AmLaw 200 full-service law firm. The Legal Recruiting Assistant at Phelps Dunbar will work closely with the Legal Recruiting Department to help implement all aspects of legal recruiting including the on-campus interview process and lateral hiring. The position is located in New Orleans. The Legal Recruiting Assistant must demonstrate sound judgement, ensure confidentiality, and maintain a professional demeanor in all interactions with internal and external contacts on all levels. This is a firmwide, entry-level, non-exempt position.Essential Duties and Responsibilities:On-Campus Recruiting (OCI)Assist in law school communications; register for on-campus interviews at law schools.Help arrange schedules and manage summer associate hiring initiatives for firmwide offices.Summer ProgramWork with the Legal Recruiting team to plan and execute summer associate programs firmwide.Travel to offices firmwide as needed to help and attend scheduled social functions.Help with administrative onboarding and offboarding for all summer associate hires firmwide.New Associate Orientation and HiringAssist in administrative management of firmwide onboarding process for new lawyers arriving from law school and from judicial clerkships.Assist in planning and implementing firmwide New Associate Orientation.Lateral Legal HiringAssist in law school outreach and recruiting efforts that pertain to lateral hiring.Helping Legal Recruiting team with determining hiring needs firmwide, writing and placing job applications, resume collections, scheduling interviews and legal offer and hiring administration.Collect all completed new hire forms Prepare and send new hire and departure notices.Prepare, mail and e-file new hire and departure packets.Help maintain electronic personnel files in multiple databases.Help manage resume collection and response.Schedule and assist with Event planning and Professional Development training programs.RequirementsEducation and Experience Required:Bachelor's degree required. Strong verbal and written communications skills are required.Must be a highly resourceful team-player who is polite and respectful to others.Must be highly organized, meticulously detail-oriented, while maintaining a high level of quality and accuracy.Ability to perform in a fast-paced environment, juggling multiple work assignments and the ability to work under pressure.Qualifications and Skills Required:Strong communications skills, both oral and written. This position requires substantial contact with firm attorneys and staff.Ability to safeguard confidentiality and have a strong work ethic.Strong organizational skills, problem solving skills and attention to detail.Strong computer skills, including the use of AI.Ability to timely respond to demands while maintaining a high degree of attention to detail.