{"schemaVersion":"jobsearcher.job.v1","id":"754e56ce6ff260eb0befc4fa","url":"https://jobsearcher.com/jobs/754e56ce6ff260eb0befc4fa","canonicalUrl":"https://jobsearcher.com/jobs/754e56ce6ff260eb0befc4fa","title":"Project Coordinator - Miami","description":"Position overview:\nThe person in this position works with the project team to deliver projects by tracking, filing project drawings, contract documents and all project related correspondence. This person also plays an important role in the preparation of the quotations. This person will also be responsible for updating and keeping current project procedures, supervising, and training other project coordinators as well as ensuring that policies and procedures are followed. Everyone at JITECH is encouraged to promote teamwork, engagement, and collaboration with peers.\n\nKey responsibilities:\nDocument control for engineering projects.\nFiling of drawings and tracking revisions in Bluebeam Software.\nCreate, expedite, and track change orders.\nPrepare transmittal documents for project deliverables.\nCreate various reports including various EDI formats for project deliverables.\nTrack RFI's created by others.\nSet-up new projects filing structure on servers.\nEnforce naming conventions and file organization standards.\nMaintain communication with customers to ensure smooth workflow.\nPrepare backup reports for invoicing.\nIssue invoices using Sage software.\nPrepare quotations complete with drawing lists.\nSupervise and train other project coordinators.\nUpdate and keep current project procedures.\nParticipate in the management quality program.\nFile all documents as needed (physical and electronic).\nMonitor document version control.\nShip supplies and documents to various offices as needed.\nKeep the work area tidy and clean without clutter.\n\nQualifications:\nAssociate or bachelor's degree in business management or equivalent.\n5+ years of experience in an Office Administrator or related position.\nWorking knowledge of Microsoft Office products.\nSelf-starter.\nExcellent organizational skills.\nExcellent written and verbal skills.\nAutonomous.\nFluency in English, French and Spanish are an asset.\nRequirement:\nMust possess a valid work permit for United States. Any candidate who does not currently possess a valid work permit will not be considered.","company":"Jitech","rawCompany":"jitech","city":"Miami","state":"FL","isRemote":false,"isActive":false,"createdAt":"2026-04-12T21:16:23.264Z","occupations":[{"code":"13-1082.00","title":"Project Management Specialists","slug":"project-management-specialists"},{"code":"11-9041.00","title":"Architectural and Engineering Managers","slug":"architectural-and-engineering-managers"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"}],"industries":[{"code":"236220","title":"Commercial and Institutional Building Construction","slug":"commercial-and-institutional-building-construction"},{"code":"561110","title":"Office Administrative Services","slug":"office-administrative-services"},{"code":"237990","title":"Other Heavy and Civil Engineering Construction","slug":"other-heavy-and-civil-engineering-construction"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Project Coordinator - Miami","description":"Position overview:\nThe person in this position works with the project team to deliver projects by tracking, filing project drawings, contract documents and all project related correspondence. This person also plays an important role in the preparation of the quotations. This person will also be responsible for updating and keeping current project procedures, supervising, and training other project coordinators as well as ensuring that policies and procedures are followed. Everyone at JITECH is encouraged to promote teamwork, engagement, and collaboration with peers.\n\nKey responsibilities:\nDocument control for engineering projects.\nFiling of drawings and tracking revisions in Bluebeam Software.\nCreate, expedite, and track change orders.\nPrepare transmittal documents for project deliverables.\nCreate various reports including various EDI formats for project deliverables.\nTrack RFI's created by others.\nSet-up new projects filing structure on servers.\nEnforce naming conventions and file organization standards.\nMaintain communication with customers to ensure smooth workflow.\nPrepare backup reports for invoicing.\nIssue invoices using Sage software.\nPrepare quotations complete with drawing lists.\nSupervise and train other project coordinators.\nUpdate and keep current project procedures.\nParticipate in the management quality program.\nFile all documents as needed (physical and electronic).\nMonitor document version control.\nShip supplies and documents to various offices as needed.\nKeep the work area tidy and clean without clutter.\n\nQualifications:\nAssociate or bachelor's degree in business management or equivalent.\n5+ years of experience in an Office Administrator or related position.\nWorking knowledge of Microsoft Office products.\nSelf-starter.\nExcellent organizational skills.\nExcellent written and verbal skills.\nAutonomous.\nFluency in English, French and Spanish are an asset.\nRequirement:\nMust possess a valid work permit for United States. Any candidate who does not currently possess a valid work permit will not be considered.","datePosted":"2026-04-12T21:16:23.264Z","dateModified":"2026-04-12T21:16:23.264Z","hiringOrganization":{"@type":"Organization","name":"Jitech","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Miami","addressRegion":"FL","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"754e56ce6ff260eb0befc4fa"},"url":"https://jobsearcher.com/jobs/754e56ce6ff260eb0befc4fa"}}