{"schemaVersion":"jobsearcher.job.v1","id":"742d77ceb144b80a2ea2bf2b","url":"https://jobsearcher.com/jobs/742d77ceb144b80a2ea2bf2b","canonicalUrl":"https://jobsearcher.com/jobs/742d77ceb144b80a2ea2bf2b","title":"Executive Assistant II","description":"Organization: Wellness Together\nReports To: Executive Leadership\nLocation: San Marcos, CA\nPosition Type: Full-Time, Exempt\nCompensation: $74,000 – $80,000 / year\nAbout the Role\nAre you a proactive, highly organized administrative professional who thrives in a fast-paced, mission-driven environment? Wellness Together is seeking an Executive Assistant II to provide high-level, confidential, and strategic administrative support to our senior leadership team.\nAs the right hand to executive leadership, you will serve as a primary liaison for internal and external stakeholders, balancing multiple priorities with grace, discretion, and sharp attention to detail. If you excel at turning complex schedules into seamless workflows and anticipate needs before they arise, we want to hear from you!\nKey Responsibilities\nExecutive & Calendar Support\nCalendar Management: Masterfully manage complex executive calendars, virtual meeting links, agendas, and preparation materials across multiple schedules.\nMeeting Logistics: Coordinate meeting details, take comprehensive notes, and track follow-up action items with senior leadership.\nTravel Planning: Design detailed, seamless travel itineraries—managing dates, flights, accommodations, reservations, and localized schedules.\nCommunication & Information Management\nInbox & Inquiry Triage: Filter and manage multiple executive email inboxes, responding on behalf of leadership or escalating urgent, time-sensitive matters.\nExecutive Correspondence: Draft, proofread, and transcribe high-level correspondence, emails, reports, presentations, and speeches.\nData & Research: Collect data, conduct research, and prepare comprehensive reports to keep leadership informed and prepared.\nOperations & Special Projects\nStrategic Project Execution: Work independently on special projects from conception to completion, meeting strict deadlines under pressure.\nOffice Maintenance: Coordinate mail, deliveries, supply orders, and vendor/property management communications.\nRelationship Management: Build high-trust, professional relationships with staff, board members, and external partners.\nQualifications & Skills\nExperience & Education\nExperience: 2+ years of experience in an administrative or office management role (preferred).\nEducation: Bachelor’s degree in a relevant field preferred; Associate degree with equivalent high-level experience accepted.\nCore Competencies\nExceptional Communication: Expert-level writing, editing, and grammatical skills.\nOrganization & Judgment: Superior attention to detail, proactive problem-solving skills, and the ability to prioritize competing needs seamlessly.\nDiscretion: Proven ability to handle highly confidential and sensitive information with absolute diplomacy and tact.\nTech Savvy: Proficiency in Google Suite (Gmail, Drive, Calendar), macOS, Microsoft Office, and Zoom.\nFlexibility: Schedule flexibility to support time-sensitive requests or travel needs after hours or on weekends when necessary.\nCompliance Awareness: Understanding of basic HIPAA/FERPA privacy guidelines is a plus.\nRequirements & Physical Demands\nReliable transportation required.\nAbility to sit/stand for prolonged periods working on a computer and lift up to 15 lbs.","company":"Wellnesstogether","rawCompany":"wellnesstogether","city":"San Marcos","state":"CA","isRemote":false,"isActive":false,"createdAt":"2026-08-08T13:21:55.954Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-9199.00","title":"Office and Administrative Support Workers, All Other","slug":"office-and-administrative-support-workers-all-other"}],"industries":[{"code":"921110","title":"Executive Offices","slug":"executive-offices"},{"code":"551114","title":"Corporate, Subsidiary, and Regional Managing Offices","slug":"corporate-subsidiary-and-regional-managing-offices"},{"code":"541611","title":"Administrative Management and General Management Consulting Services","slug":"administrative-management-and-general-management-consulting-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Executive Assistant II","description":"Organization: Wellness Together\nReports To: Executive Leadership\nLocation: San Marcos, CA\nPosition Type: Full-Time, Exempt\nCompensation: $74,000 – $80,000 / year\nAbout the Role\nAre you a proactive, highly organized administrative professional who thrives in a fast-paced, mission-driven environment? Wellness Together is seeking an Executive Assistant II to provide high-level, confidential, and strategic administrative support to our senior leadership team.\nAs the right hand to executive leadership, you will serve as a primary liaison for internal and external stakeholders, balancing multiple priorities with grace, discretion, and sharp attention to detail. If you excel at turning complex schedules into seamless workflows and anticipate needs before they arise, we want to hear from you!\nKey Responsibilities\nExecutive & Calendar Support\nCalendar Management: Masterfully manage complex executive calendars, virtual meeting links, agendas, and preparation materials across multiple schedules.\nMeeting Logistics: Coordinate meeting details, take comprehensive notes, and track follow-up action items with senior leadership.\nTravel Planning: Design detailed, seamless travel itineraries—managing dates, flights, accommodations, reservations, and localized schedules.\nCommunication & Information Management\nInbox & Inquiry Triage: Filter and manage multiple executive email inboxes, responding on behalf of leadership or escalating urgent, time-sensitive matters.\nExecutive Correspondence: Draft, proofread, and transcribe high-level correspondence, emails, reports, presentations, and speeches.\nData & Research: Collect data, conduct research, and prepare comprehensive reports to keep leadership informed and prepared.\nOperations & Special Projects\nStrategic Project Execution: Work independently on special projects from conception to completion, meeting strict deadlines under pressure.\nOffice Maintenance: Coordinate mail, deliveries, supply orders, and vendor/property management communications.\nRelationship Management: Build high-trust, professional relationships with staff, board members, and external partners.\nQualifications & Skills\nExperience & Education\nExperience: 2+ years of experience in an administrative or office management role (preferred).\nEducation: Bachelor’s degree in a relevant field preferred; Associate degree with equivalent high-level experience accepted.\nCore Competencies\nExceptional Communication: Expert-level writing, editing, and grammatical skills.\nOrganization & Judgment: Superior attention to detail, proactive problem-solving skills, and the ability to prioritize competing needs seamlessly.\nDiscretion: Proven ability to handle highly confidential and sensitive information with absolute diplomacy and tact.\nTech Savvy: Proficiency in Google Suite (Gmail, Drive, Calendar), macOS, Microsoft Office, and Zoom.\nFlexibility: Schedule flexibility to support time-sensitive requests or travel needs after hours or on weekends when necessary.\nCompliance Awareness: Understanding of basic HIPAA/FERPA privacy guidelines is a plus.\nRequirements & Physical Demands\nReliable transportation required.\nAbility to sit/stand for prolonged periods working on a computer and lift up to 15 lbs.","datePosted":"2026-08-08T13:21:55.954Z","dateModified":"2026-08-08T13:21:55.954Z","hiringOrganization":{"@type":"Organization","name":"Wellnesstogether","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"San Marcos","addressRegion":"CA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"742d77ceb144b80a2ea2bf2b"},"url":"https://jobsearcher.com/jobs/742d77ceb144b80a2ea2bf2b"}}