{"schemaVersion":"jobsearcher.job.v1","id":"737e69249be1a28100a8d34b","url":"https://jobsearcher.com/jobs/737e69249be1a28100a8d34b","canonicalUrl":"https://jobsearcher.com/jobs/737e69249be1a28100a8d34b","title":"Executive Assistant","description":"Description\r\nAbout Lake Almanor Country Club\r\nLake Almanor Country Club is a resort-style homeowners association located on the beautiful shores of Lake Almanor in Northern California. Our community includes residential neighborhoods, recreational amenities, golf, clubhouse operations, security, maintenance, and year-round administrative services.\r\nWe are seeking an organized, dependable, and detail-oriented Executive Assistant to support the daily functions of the Administrative Office. This position will have a strong focus on accounting and financial administration while also providing executive support to the General Manager and assisting Operations, Human Resources, special projects, and Board of Directors activities as needed.\r\nPosition Summary\r\nThe Executive Assistant provides confidential administrative and accounting support to the General Manager and helps ensure the Administrative Office operates efficiently. The successful candidate will be comfortable managing detailed financial information, balancing competing priorities, maintaining confidential records, communicating professionally with homeowners and employees, and assisting with Board and community-related projects.\r\nThis position requires sound judgment, discretion, initiative, accuracy, and the ability to work both independently and collaboratively in a fast-paced, service-oriented environment.\r\nEssential Duties and Responsibilities\r\nAccounting and Financial Administration\r\nAssist with daily accounts payable and accounts receivable functions.\r\nReview invoices, obtain approvals, enter financial information, and maintain supporting documentation.\r\nAssist with bank deposits, payment processing, account reconciliations, and general ledger research.\r\nMaintain accurate vendor records, invoices, purchase orders, and financial files.\r\nAssist with homeowner account questions and coordinate account corrections when appropriate.\r\nSupport monthly financial reporting, budget preparation, annual audits, reserve documentation, and year-end processes.\r\nAssist with credit card and purchasing account reconciliations.\r\nCommunicate with vendors, financial institutions, management partners, and accounting professionals as directed.\r\nMaintain confidentiality and appropriate internal controls when handling financial information.\r\nExecutive and Administrative Support\r\nProvide day-to-day administrative support to the General Manager.\r\nManage calendars, appointments, correspondence, deadlines, and follow-up items.\r\nPrepare letters, reports, spreadsheets, presentations, meeting materials, and other documents.\r\nTrack projects, assignments, contracts, and action items to help ensure timely completion.\r\nAssist with maintaining Association records, policies, contracts, resolutions, and official correspondence.\r\nRespond professionally to homeowners, vendors, employees, and community partners by telephone, email, and in person.\r\nHelp maintain an organized, professional, and welcoming Administrative Office.\r\nBoard Meetings and Special Projects\r\nAssist with preparing Board meeting agendas, packets, reports, presentations, and supporting materials.\r\nAttend Board meetings as assigned, including occasional early morning, evening, or weekend meetings.\r\nAssist with meeting setup, technology, document distribution, note-taking, action-item tracking, and post-meeting follow-up.\r\nMaintain confidentiality regarding executive session, personnel, legal, financial, and other sensitive matters.\r\nSupport elections, annual disclosures, membership communications, policy updates, and other Association projects.\r\nCoordinate special projects assigned by the General Manager and help communicate progress to the appropriate parties.\r\nRequirements\r\nMinimum Qualifications\r\nThree years of progressively responsible administrative, executive-support, bookkeeping, or accounting experience.\r\nExperience with accounts payable, accounts receivable, reconciliations, financial records, or general accounting support.\r\nProficiency with Microsoft Office, including Outlook, Word, and Excel.\r\nStrong written and verbal communication skills.\r\nExcellent organizational skills and attention to detail.\r\nAbility to manage multiple assignments, changing priorities, and firm deadlines.\r\nAbility to exercise sound judgment and maintain strict confidentiality.\r\nProfessional and courteous customer-service skills.\r\nAbility to work independently while contributing positively to a team environment.\r\nHigh school diploma or equivalent.\r\nPreferred Qualifications\r\nFive or more years of executive administrative or accounting experience.\r\nAssociate degree or additional coursework in accounting, business administration, finance, or a related field.\r\nExperience working for a homeowners association, property management company, local government, nonprofit organization, country club, or similar community-based operation.\r\nFamiliarity with CINC, Paylocity, HOA accounting platforms, or similar financial and property-management software.\r\nExperience supporting a Board of Directors or preparing formal meeting materials.\r\nKnowledge of basic accounting principles and internal financial controls.\r\nWork Schedule\r\nThe regular schedule is generally Monday through Friday during normal Administrative Office hours. Occasional early morning, evening, or weekend work may be required for Board meetings, community events, deadlines, or special projects.\r\nLake Almanor Country Club is an equal-opportunity employer. Employment decisions are based on qualifications, merit, and organizational needs without regard to any characteristic protected by applicable federal or California law. Reasonable accommodations are available to qualified applicants and employees with disabilities.\r\nJ-18808-Ljbffr","company":"Socket","rawCompany":"socket","city":"Westwood","state":"CA","isRemote":false,"isActive":false,"createdAt":"2026-08-18T00:37:56.898Z","occupations":[{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-3031.00","title":"Bookkeeping, Accounting, and Auditing Clerks","slug":"bookkeeping-accounting-and-auditing-clerks"}],"industries":[{"code":"713910","title":"Golf Courses and Country Clubs","slug":"golf-courses-and-country-clubs"},{"code":"551114","title":"Corporate, Subsidiary, and Regional Managing Offices","slug":"corporate-subsidiary-and-regional-managing-offices"},{"code":"921110","title":"Executive Offices","slug":"executive-offices"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Executive Assistant","description":"Description\r\nAbout Lake Almanor Country Club\r\nLake Almanor Country Club is a resort-style homeowners association located on the beautiful shores of Lake Almanor in Northern California. Our community includes residential neighborhoods, recreational amenities, golf, clubhouse operations, security, maintenance, and year-round administrative services.\r\nWe are seeking an organized, dependable, and detail-oriented Executive Assistant to support the daily functions of the Administrative Office. This position will have a strong focus on accounting and financial administration while also providing executive support to the General Manager and assisting Operations, Human Resources, special projects, and Board of Directors activities as needed.\r\nPosition Summary\r\nThe Executive Assistant provides confidential administrative and accounting support to the General Manager and helps ensure the Administrative Office operates efficiently. The successful candidate will be comfortable managing detailed financial information, balancing competing priorities, maintaining confidential records, communicating professionally with homeowners and employees, and assisting with Board and community-related projects.\r\nThis position requires sound judgment, discretion, initiative, accuracy, and the ability to work both independently and collaboratively in a fast-paced, service-oriented environment.\r\nEssential Duties and Responsibilities\r\nAccounting and Financial Administration\r\nAssist with daily accounts payable and accounts receivable functions.\r\nReview invoices, obtain approvals, enter financial information, and maintain supporting documentation.\r\nAssist with bank deposits, payment processing, account reconciliations, and general ledger research.\r\nMaintain accurate vendor records, invoices, purchase orders, and financial files.\r\nAssist with homeowner account questions and coordinate account corrections when appropriate.\r\nSupport monthly financial reporting, budget preparation, annual audits, reserve documentation, and year-end processes.\r\nAssist with credit card and purchasing account reconciliations.\r\nCommunicate with vendors, financial institutions, management partners, and accounting professionals as directed.\r\nMaintain confidentiality and appropriate internal controls when handling financial information.\r\nExecutive and Administrative Support\r\nProvide day-to-day administrative support to the General Manager.\r\nManage calendars, appointments, correspondence, deadlines, and follow-up items.\r\nPrepare letters, reports, spreadsheets, presentations, meeting materials, and other documents.\r\nTrack projects, assignments, contracts, and action items to help ensure timely completion.\r\nAssist with maintaining Association records, policies, contracts, resolutions, and official correspondence.\r\nRespond professionally to homeowners, vendors, employees, and community partners by telephone, email, and in person.\r\nHelp maintain an organized, professional, and welcoming Administrative Office.\r\nBoard Meetings and Special Projects\r\nAssist with preparing Board meeting agendas, packets, reports, presentations, and supporting materials.\r\nAttend Board meetings as assigned, including occasional early morning, evening, or weekend meetings.\r\nAssist with meeting setup, technology, document distribution, note-taking, action-item tracking, and post-meeting follow-up.\r\nMaintain confidentiality regarding executive session, personnel, legal, financial, and other sensitive matters.\r\nSupport elections, annual disclosures, membership communications, policy updates, and other Association projects.\r\nCoordinate special projects assigned by the General Manager and help communicate progress to the appropriate parties.\r\nRequirements\r\nMinimum Qualifications\r\nThree years of progressively responsible administrative, executive-support, bookkeeping, or accounting experience.\r\nExperience with accounts payable, accounts receivable, reconciliations, financial records, or general accounting support.\r\nProficiency with Microsoft Office, including Outlook, Word, and Excel.\r\nStrong written and verbal communication skills.\r\nExcellent organizational skills and attention to detail.\r\nAbility to manage multiple assignments, changing priorities, and firm deadlines.\r\nAbility to exercise sound judgment and maintain strict confidentiality.\r\nProfessional and courteous customer-service skills.\r\nAbility to work independently while contributing positively to a team environment.\r\nHigh school diploma or equivalent.\r\nPreferred Qualifications\r\nFive or more years of executive administrative or accounting experience.\r\nAssociate degree or additional coursework in accounting, business administration, finance, or a related field.\r\nExperience working for a homeowners association, property management company, local government, nonprofit organization, country club, or similar community-based operation.\r\nFamiliarity with CINC, Paylocity, HOA accounting platforms, or similar financial and property-management software.\r\nExperience supporting a Board of Directors or preparing formal meeting materials.\r\nKnowledge of basic accounting principles and internal financial controls.\r\nWork Schedule\r\nThe regular schedule is generally Monday through Friday during normal Administrative Office hours. Occasional early morning, evening, or weekend work may be required for Board meetings, community events, deadlines, or special projects.\r\nLake Almanor Country Club is an equal-opportunity employer. Employment decisions are based on qualifications, merit, and organizational needs without regard to any characteristic protected by applicable federal or California law. Reasonable accommodations are available to qualified applicants and employees with disabilities.\r\nJ-18808-Ljbffr","datePosted":"2026-08-18T00:37:56.898Z","dateModified":"2026-08-18T00:37:56.898Z","hiringOrganization":{"@type":"Organization","name":"Socket","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Westwood","addressRegion":"CA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"737e69249be1a28100a8d34b"},"url":"https://jobsearcher.com/jobs/737e69249be1a28100a8d34b"}}