Invoicing Coordinator

COMPANY: Corporate ContractingPOSITION: Invoicing CoordinatorLOCATION: New York, NY (Onsite 5 days/week)HOURS: 8:00AM – 5:30PMCOMPENSATION: $80–90K base DOE + discretionary bonus + benefitsBACHELOR’S DEGREE: RequiredOur client, a specialized logistics services company, is seeking an Invoicing Coordinator to support billing operations across project-based workstreams. This individual will be responsible for generating accurate invoices, partnering closely with accounting, project management, and logistics teams, and ensuring all billing aligns with project pricing, contracts, and timelines. The role requires strong attention to detail, cross-functional collaboration, and the ability to manage multiple priorities in a fast-paced environment.RESPONSIBILITIES:Generate and issue invoices for completed and ongoing projectsPartner with Principals, Project Managers, and Logistics teams to coordinate invoicing schedulesTrack project progress to ensure accurate and timely billing (ongoing and final)Compile, review, and validate billing data to ensure invoice accuracyReview invoices for proper categorization, pricing, and tax applicationManage and expedite Purchase Orders to support timely billing cyclesAdjust and reissue invoices as needed, including supporting documentationReview and validate third-party billing, including storage-related chargesMaintain project trackers to monitor PO balances and billing statusReview contracts and client billing terms to ensure compliance with rates, markups, and payment schedulesSupport audits, specialized billing projects, and ad hoc accounting initiativesQUALIFICATIONS:Bachelor’s degree in accounting or related field preferred3+ years of relevant accounting or billing experience preferredExperience with SAP, PMWeb, and/or Ariba is a plusFamiliarity with tax regulations, union labor environments, or time-and-material (T&M) billing is a plusHigh attention to detail and accuracy in financial dataStrong organizational and time management skillsAbility to manage multiple projects and deadlines simultaneouslyExcellent communication and cross-functional collaboration skillsProactive problem-solving and ability to resolve billing discrepancies efficiently