{"schemaVersion":"jobsearcher.job.v1","id":"71b70ef2a47b25f149f6312f","url":"https://jobsearcher.com/jobs/71b70ef2a47b25f149f6312f","canonicalUrl":"https://jobsearcher.com/jobs/71b70ef2a47b25f149f6312f","title":"Construction Project Coordinator","description":"The Project Coordinator is responsible for coordination of day-to-day activities of active construction projects in consultation with the Project Manager, including coordinating meetings, organizing and maintaining project documentation, and creating and maintaining reports needed to carry projects to successful completion from beginning to end.Essential Duties & Responsibilities Have a general understanding of the Project Prime Contract especially all business terms such as start and finish dates, billing requirements and deadlines, change order processes and liquidated damagesKnow the Master Subcontract Agreement terms and conditionsHave a thorough understanding of the project scope. Know the drawings and specifications. Be cognizant of unique and challenging design elements and review with the Project Manager and SuperintendentRequest CAD files from architect if not provided by Preconstruction and distribute to MEP subcontractorsAid in procuring all necessary permits and temporary utilities for project coordination with Project Manager and Superintendent as well as submit TCO refund lettersAssist Project Manager in request for submittal information, subcontractor information, RFI creation and other document control related project needsEnsure all technical submittals are submitted timely to support the construction schedule and request and track all lead times for materials as well as update submittal log as necessaryEnsure all RFIs (Requests for Information) are submitted and responded to timely to support the construction scheduleAttend all project meetings; to include all kick-off meetings, OAC meetings, subcontractor and trade partner meetings, and internal PC and Project Team meetings. Update meeting minutes, prepare all materials for meetings, and confer with Project Manager on items to be discussedDistribute daily or weekly updates to owner as requestedFacilitate communication between design team, owner, construction managers, property managers, internal team members and subcontractorsMaintain, organize and distribute project plan revisions and/or addendums to suppliers, subcontractors, internal team members (including Project Managers and Superintendents), Procore, and the T:driveSupport team members with necessary reprographics via scanning, printing, or ordering plan sets of blueprintsCreate, update, and maintain Sublist and issue to SuperintendentCreate, update, and maintain project level Project Directory in ProcoreUpdate and maintain information on Procore’s Admin and Home screen, as well as the Job screen in Sage 100Work with project team to schedule subcontractors as well as subcontractor deliveriesWork with Superintendent to ensure overall quality control of completed work including daily logs and progress photo submissionWork with the Project Manager and Superintendent to develop accurate and inclusive subcontractor/supplier scope sheets. Review subcontracts for accuracy including verification of scope sheets and dollar value as compared to the project budget; ensure all subcontracts are returned timely with a signature evidencing acceptance of scope and dollar valueIssue purchase orders for the procurement of materialsIssue necessary tax certificatesRequest and process all supplier and subcontractor contracts and payable invoices in addition to all approved job-related AP invoices (non-overhead) on a weekly basisEnsure the correct paperwork is submitted including signed purchase order or subcontract and appropriate lien waiver, etc.Review invoices for proper treatment of sales tax depending on project type – new, remodel, exempt and based on current Texas sales tax rules and regulations for construction – before entryEnsure PM approval stamp is presentSubmit paper copy to job specific Project Manager for approvals on a bi-weekly basis and request return within 3 business days (be respectful of Project Managers time and submit at a minimum a weeks’ worth of collected invoices at a time)Scan a copy of complete invoice package to the server and place in appropriate job specific subcontract folderSubmit to accounting for paymentHelp to resolve all subcontractor and trade partner invoices with billing expectations with the Project ManagerAssist Project Manager to input all owner change orders into Sage 100. Generate all subcontractor change orders and distribute. Create and maintain change order log and contingency logs for each projectPrepare monthly pencil copy owner pay application packages for all active projects and review with project team for mark-up and approvals based on trade partner invoices and costs incurred to dateSubmit approved pay application packages to Assistant Controller for final review and signature and distribute to owners according to contract termsAssist with tracking costs for cost-plus or g-max contract structured projects as directed by Project ManagerCollect and maintain all necessary close-out documentation throughout the project.Attend punch walks for all projects, generate itemized list, and distribute to subcontractors and team members with noted deadline of completionReview and complete month-end reports, quarterly reports, and year-end reports and submit to Operations as requested, as well as review job status report on a weekly basisReport all accidents to Safety Manager, Project Manager and Executive Team immediatelyMaintain current safety document hard copies on site for all subcontractors as required by The Burt Group safety policy and per the Prime ContractUpdate billing log and schedule as necessaryOther duties may be assigned*QualificationsDemonstrated ability to coordinate, organize, schedule and prioritize tasksAbility to handle multiple priorities, duties, projects and responsibilities at onceStrong oral and written communication skills and ability to communicate effectively with diverse project personnelStrong general computers skills, demonstrated ability with Microsoft Office, Procore, and Sage 100","company":"Burt Group","rawCompany":"burt group","city":"Austin","state":"TX","isRemote":false,"isActive":false,"createdAt":"2026-04-09T11:53:26.763Z","occupations":[{"code":"11-9021.00","title":"Construction Managers","slug":"construction-managers"},{"code":"13-1082.00","title":"Project Management Specialists","slug":"project-management-specialists"},{"code":"47-1011.00","title":"First-Line Supervisors of Construction Trades and Extraction Workers","slug":"first-line-supervisors-of-construction-trades-and-extraction-workers"}],"industries":[{"code":"236220","title":"Commercial and Institutional Building Construction","slug":"commercial-and-institutional-building-construction"},{"code":"237990","title":"Other Heavy and Civil Engineering Construction","slug":"other-heavy-and-civil-engineering-construction"},{"code":"238990","title":"All Other Specialty Trade Contractors","slug":"all-other-specialty-trade-contractors"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Construction Project Coordinator","description":"The Project Coordinator is responsible for coordination of day-to-day activities of active construction projects in consultation with the Project Manager, including coordinating meetings, organizing and maintaining project documentation, and creating and maintaining reports needed to carry projects to successful completion from beginning to end.Essential Duties & Responsibilities Have a general understanding of the Project Prime Contract especially all business terms such as start and finish dates, billing requirements and deadlines, change order processes and liquidated damagesKnow the Master Subcontract Agreement terms and conditionsHave a thorough understanding of the project scope. Know the drawings and specifications. Be cognizant of unique and challenging design elements and review with the Project Manager and SuperintendentRequest CAD files from architect if not provided by Preconstruction and distribute to MEP subcontractorsAid in procuring all necessary permits and temporary utilities for project coordination with Project Manager and Superintendent as well as submit TCO refund lettersAssist Project Manager in request for submittal information, subcontractor information, RFI creation and other document control related project needsEnsure all technical submittals are submitted timely to support the construction schedule and request and track all lead times for materials as well as update submittal log as necessaryEnsure all RFIs (Requests for Information) are submitted and responded to timely to support the construction scheduleAttend all project meetings; to include all kick-off meetings, OAC meetings, subcontractor and trade partner meetings, and internal PC and Project Team meetings. Update meeting minutes, prepare all materials for meetings, and confer with Project Manager on items to be discussedDistribute daily or weekly updates to owner as requestedFacilitate communication between design team, owner, construction managers, property managers, internal team members and subcontractorsMaintain, organize and distribute project plan revisions and/or addendums to suppliers, subcontractors, internal team members (including Project Managers and Superintendents), Procore, and the T:driveSupport team members with necessary reprographics via scanning, printing, or ordering plan sets of blueprintsCreate, update, and maintain Sublist and issue to SuperintendentCreate, update, and maintain project level Project Directory in ProcoreUpdate and maintain information on Procore’s Admin and Home screen, as well as the Job screen in Sage 100Work with project team to schedule subcontractors as well as subcontractor deliveriesWork with Superintendent to ensure overall quality control of completed work including daily logs and progress photo submissionWork with the Project Manager and Superintendent to develop accurate and inclusive subcontractor/supplier scope sheets. Review subcontracts for accuracy including verification of scope sheets and dollar value as compared to the project budget; ensure all subcontracts are returned timely with a signature evidencing acceptance of scope and dollar valueIssue purchase orders for the procurement of materialsIssue necessary tax certificatesRequest and process all supplier and subcontractor contracts and payable invoices in addition to all approved job-related AP invoices (non-overhead) on a weekly basisEnsure the correct paperwork is submitted including signed purchase order or subcontract and appropriate lien waiver, etc.Review invoices for proper treatment of sales tax depending on project type – new, remodel, exempt and based on current Texas sales tax rules and regulations for construction – before entryEnsure PM approval stamp is presentSubmit paper copy to job specific Project Manager for approvals on a bi-weekly basis and request return within 3 business days (be respectful of Project Managers time and submit at a minimum a weeks’ worth of collected invoices at a time)Scan a copy of complete invoice package to the server and place in appropriate job specific subcontract folderSubmit to accounting for paymentHelp to resolve all subcontractor and trade partner invoices with billing expectations with the Project ManagerAssist Project Manager to input all owner change orders into Sage 100. Generate all subcontractor change orders and distribute. Create and maintain change order log and contingency logs for each projectPrepare monthly pencil copy owner pay application packages for all active projects and review with project team for mark-up and approvals based on trade partner invoices and costs incurred to dateSubmit approved pay application packages to Assistant Controller for final review and signature and distribute to owners according to contract termsAssist with tracking costs for cost-plus or g-max contract structured projects as directed by Project ManagerCollect and maintain all necessary close-out documentation throughout the project.Attend punch walks for all projects, generate itemized list, and distribute to subcontractors and team members with noted deadline of completionReview and complete month-end reports, quarterly reports, and year-end reports and submit to Operations as requested, as well as review job status report on a weekly basisReport all accidents to Safety Manager, Project Manager and Executive Team immediatelyMaintain current safety document hard copies on site for all subcontractors as required by The Burt Group safety policy and per the Prime ContractUpdate billing log and schedule as necessaryOther duties may be assigned*QualificationsDemonstrated ability to coordinate, organize, schedule and prioritize tasksAbility to handle multiple priorities, duties, projects and responsibilities at onceStrong oral and written communication skills and ability to communicate effectively with diverse project personnelStrong general computers skills, demonstrated ability with Microsoft Office, Procore, and Sage 100","datePosted":"2026-04-09T11:53:26.763Z","dateModified":"2026-04-09T11:53:26.763Z","hiringOrganization":{"@type":"Organization","name":"Burt Group","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Austin","addressRegion":"TX","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"71b70ef2a47b25f149f6312f"},"url":"https://jobsearcher.com/jobs/71b70ef2a47b25f149f6312f"}}