Coordinator’s Assistant (Seasonal – Part-Time)

Job Title: Coordinator’s Assistant (Seasonal – Part-Time) Pay: $16.00 – $18.00 per hour Job Type: Part-Time, Seasonal (March – November) Opportunity to remain part-time long-term based on business needs and performance Job Summary The Coordinator’s Assistant supports the Operations Coordinator and Office Manager by managing essential front-office, recruiting, and onboarding functions to ensure smooth daily operations during our peak season. This role is primarily focused on answering phones, managing applicant flow, scheduling and conducting interviews, onboarding new hires, and maintaining accurate personnel and office records. This position plays a vital role in ensuring Imperial Ice is fully staffed, organized, and responsive during our busiest months. The ideal candidate is professional, organized, people-oriented, and comfortable handling confidential information while working in a fast-paced environment. Key Responsibilities This role reports to the Operations Coordinator. Responsibilities focus on phone support, hiring coordination, onboarding, and office administration, including collaboration with warehouse and route leadership. Administrative & Front-Office Duties Answer incoming phone calls, direct calls appropriately, and take accurate messages Greet and assist applicants, employees, and visitors in a professional manner Monitor and respond to general office emails or route them as needed Handle mail: sort, distribute, and prepare outgoing correspondence Maintain office filing systems, databases, and internal contact lists Perform clerical tasks such as scanning, copying, typing, and document management Monitor and replenish office supplies Support basic office organization and daily administrative needs Hiring, Recruiting & Onboarding Responsibilities Review and manage incoming job applications across hiring platforms Communicate with candidates regarding application status Schedule interviews and coordinate calendars with management Conduct initial interviews and assist with hiring decisions Coordinate onboarding for new hires, including: New hire paperwork and documentation Policy acknowledgements and onboarding checklists Coordination with supervisors for start dates and training Maintain accurate employee onboarding records and personnel files Assist with offboarding paperwork when needed Serve as a point of contact for new hires during their onboarding period Operational Support Collaborate with the Warehouse Manager and Route Supervisor to support staffing needs Assist with preparing reports, schedules, and meeting agendas related to staffing and operations Manage multiple tasks and deadlines in a seasonal, fast-paced environment Support special projects related to staffing, scheduling, or internal processes Requirements Proven experience in office administration, recruiting coordination, or a similar role Strong organizational and time-management skills Excellent communication and interpersonal skills Comfortable conducting interviews and handling confidential information Ability to manage multiple priorities during peak season Integrity, accountability, and professionalism Flexibility to work weekends or be on-call as needed during the season Valid driver’s license and clean driving record preferred Preferred Qualifications 2+ years of experience in office administration, HR support, or recruiting Experience reviewing applications and conducting interviews Familiarity with onboarding processes and employee documentation Proficiency with Microsoft Office (Word, Excel, Outlook) Experience in a manufacturing, distribution, or seasonal workforce environment a plus Work Environment Office-based with occasional warehouse interaction Fast-paced, seasonal workload requiring adaptability Part-time schedule with increased activity during peak months On-call availability as needed during busy periods About the Company Imperial Ice is a locally owned, Arkansas-based ice manufacturer and distributor dedicated to providing exceptional service and operational excellence. We value teamwork, reliability, and growth, and we are looking for a motivated individual to support our team during our busiest season. This role offers hands-on experience in recruiting, onboarding, and office operations, with the potential to continue part-time beyond the seasonal period. Commute & Location Location: Little Rock, AR 72204 (Required) Work Location: In person or remote Ability to Relocate: Required before start date Job Type: Part-time Pay: $16.00 - $18.00 per hour Experience: Office Administration: 2 years (Required) Accounting: 2 years (Preferred) Ability to Commute: Little Rock, AR 72204 (Required) Ability to Relocate: Little Rock, AR 72204: Relocate before starting work (Required) Work Location: In person