Accounts Payable Specialist

Accounts Payable Specialist BUG-A-SALT, a growing start-up, manufacturing a unique, patented insect eradication device, seeks a full-time Accounts Payable Specialist, In-House, no remote work, no hybrid work. Successful candidates must LOVE MATH + be able to wear several hats, have thick skin, a good sense of humor, and be OK with dogs (we have a dog friendly office). Candidates who thrive in a casual yet fast paced, entrepreneurial environment are preferred. Pay for this position will be commensurate with experience. Our company is designed to reward employees who prove themselves to be hard-working and dedicated. After a trial period, team members qualify for generous health/dental/vision insurance, paid vacations, and multiple retirement plan benefits. The ideal candidate has excellent analytical thinking skills, strong communication skills and the ability to combine creativity with commercial intelligence to solve problems as they develop at our growing, small (yet global) manufacturing business. This position could be the perfect opportunity for a recent graduate with a degree in business administration, finance, economics, or accounting - or a great fit for someone with experience in accounts payable looking for a position where they can function dynamically and take on more responsibility. College degree is preferred but not a requirement (we encourage people to apply for this role who have tenure in a similar position for many consecutive years at the same company - but maybe did not manage to earn a college degree – who are in LOVE with numbers and data analysis). This role will be office based, meaning you will be required to work in our physical office from 9 to 5 or 10 to 6 - Monday through Friday. Sorry NO REMOTE WORK can be negotiated. If you require remote or hybrid work, please DO NOT apply for this role. Duties and Responsibilities: Approve outgoing payments in compliance with financial policies and corporate procedures including and not limited to bi-weekly check runs, ACH, weekly wire transfers, credit card processing, and/or petty cash. Perform day-to-day accounting function, including auditing, verifying, classifying, and recording accounts payable data into our Quick Books system (soon to be upgraded to a more robust ERP system). Reconcile the accounts payable subledger to general ledger to ensure all bills and payments are accounted for and properly posted into our system on a daily/weekly/monthly basis (including and investigating discrepancies). Oversee & responsible for data entry into Quick Books, payroll, excel tracking systems, and filing financial/accounting documents. Please note we will be migrating off Quick Books and onto a more robust ERP system in 2026. Manage and organize billing email inbox to track / recap record of bills to pay and bills that have been paid. Responsible for tracking payments to large vendors including a dozen factories (many in China). Complete regular monthly & quarterly closing procedures ON TIME. Bonuses will be awarded if/when our team can complete the close on time (within 20-30 days of month-end subject to change as we implement new software). Ensure property taxes are paid on time for our new office building, warehouses, and other corporate entities (holding companies for the real estate we own). Administer the corporate insurance policies, tracking payments and information in a comprehensive grid that allows us to get ahead of any expirations and/or payments. Provide monthly reporting to finance/accounting team tracking insurance policies and payments. Function as the point person in the department to provide information and help complete important documents for the company such as credit applications and verification of citizenship to online sales platforms etc. Handle sensitive information in a confidential manner. Carry out administrative duties such as filing, scanning, copying, binding, scanning, etc. as necessary. Accomplish accounting and organizational mission by completing related tasks as needed. Any other tasks or administrative projects may be required by Bug-A-Salt. Skills and Qualifications: Ideally, a bachelor’s degree in accounting or related field. Extremely strong organizational skills as attention to detail as they are required for handling sensitive financial data and reports. Combine a flare for numbers with an entrepreneurial spirit. Ideally, we are looking to hire someone who can learn, grow with the business, and ultimately help us to increase revenue/branch out into different areas. Able to anticipate & manage impact of workload on team deadlines and provide leadership for temporary support staff who have little or no experience with accounting/financial process. Possess a positive work attitude and be willing & able to work some long hours during crunch time. Advanced Excel skills, ability to work with lookups and pivot tables & learn new software. Do not apply for this role if you think GOOGLE SHEETS = the same thing as Excel. Able to type at least 45 WPM and ideally over 65 WPM. Proficiency in all of the following: Excel, QuickBooks, Microsoft Word, and Outlook. Strong organizational, analytical and interpersonal skills. Must like the idea of improving processes by keeping critical information stored in a grid (for all financial matters). Strong verbal and written communication skills. Able to create and update process documents for the department as needed. Self-motivated to learn new concepts and participate in and/or initiate new projects. Benefits: Insurance coverage that includes medical, dental, vision, disability, and life. Generous paid holidays (like you work at a bank) plus generous paid time off. Stipends towards daily lunch (since you work in an office we buy you lunch!), monthly gym membership, vitamins, cell phone bill, and more. 401(k) retirement plan with an annual employer contribution, plus pension & profit sharing plans. Additional opportunities for performance bonuses and closing our monthly books ON TIME! We strive to maintain a healthy work/life balance for our accounting team. Pay: $35.00 - $40.00 per hour Benefits: 401(k) Dental insurance Health insurance Paid time off Vision insurance Work Location: In person