Administrative Assistant II

Where you will workAugusta houses Clearwater Paper’s largest paperboard facility and is home to more than 600 team members. Together, our team makes paperboard used in products across the United States, including food packaging, plates, cups and more. With nearly 65 years of operation, the mill spans 3,000 acres and runs two paper machines that collectively produce up to 1,940 tons per day.Augusta is known worldwide for hosting The Masters golf tournament, but the city offers so much more. Located on the Savannah River on Georgia's eastern border, Augusta blends outdoor recreation with a vibrant arts and cultural scene. Explore the river walk, hike at the nearby wetlands, or the numerous downtown museums and restaurants.Families benefit from strong public schools and nearby universities, including Augusta University—home to Georgia’s only dental school and a nationally recognized medical college—plus technical colleges offering career-focused programs.What You Will DoThe Administrative Assistant for the Finished Goods department will be responsible for:Managing the work schedules for the Finished Products Areas including PS&D, C&A, PM1, and PM3. Ensure scheduling information is accurately entered into the payroll management system and work with area managers to resolve any exception for payroll reportingManage vacation scheduling for all hourly employeesReview and track attendance issues and coordinate with Human Resources when discipline is appropriateProvide administrative support to the Finished Products Manager, including scheduling, record keeping, critical staff communicationsEnsure critical administrative and office supplies are maintained for the Finished Products departmentAdministrative SupportFacilitates business communications between managers, staff, and outside business contacts by coordinating meetings, including preparing presentations, coordinating caterings and equipmentRoutes incoming mail as appropriate; prepare outgoing mail and correspondence, including email, faxes, and UPS shipmentsPrepares confidential correspondence for manager(s) and his/her direct reportsOrganizes and maintains effective filing system and recordsProcesses and reviews expense reports when necessaryManagement SupportGenerates performance reports for managers, including scorecards, inventory reports, shipment analyses, and multiple variance analysesWorks cooperatively with the various team(s) in efforts to better focus strategies for improvementParticipates in employee involvement teamsWorks with teams in creating high level presentationsAssist managers within the department in Crew level communications Special ProjectsParticipates in special projects as assignedSupports engagement activities within the department and key milestone achievement recognitionKey Competencies & AttributesExcellent listener who can work through conflict. Truly enjoys working with a variety of people and personalitiesConfidence in dealing with ambiguity; bringing different perspectives to light and rallying others to aligned goals and objectivesHigh degree of business curiosity; quick learner with a proactive and agile mindsetOptimistically looks toward the future for opportunities to innovate and improveStrong verbal and written communication skills and ability to effectively communicate with all levels of employeesDemonstrated ability to understand the organizational impact in decision making; see the big picture and distil it into action plansAble to think strategically and act tactically; hands onWhat You Will NeedHigh School Diploma or equivalentAssociates or Bachelor’s Degree in Business or related field preferred3+ years of office administrative experience requiredMust be proficient in Microsoft Word, Excel and have exceptional organizational skills, be self-motivated, able to set priorities and maintain confidentialityCustomer service oriented supporting a diverse customer groupPrevious report generation, leadership support and analytical skills desiredSelf-directed and high initiative with ability to handle variety of tasks in a 24/7 manufacturing environmentMust be able to work with a diverse group of people in a professional manner and be able to handle several work tasks concurrentlyProvide needed support to 24/7, 365-day manufacturing operationsKnowledge of Microsoft Access, SharePoint, and website administration is preferredSome mental, visual, physical fatigue from computer terminal useReadingKeyboardingCommunicationOffice and manufacturing environmentMust wear required Personal Protective Equipment in the manufacturing environmentTotal Rewards DetailsWe prioritize an exceptional workplace experience, offering a comprehensive total reward package. Compensation ranges are estimates based on market data. Actual offers account for internal equity and the candidate’s job-related knowledge, skills, education, and experience. Benefits, including medical, dental, vision, and more, generally begin after 30 days. Our paid time off includes vacation days, personal days, and company holidays. For more on our compensation philosophy, please contact our Talent Acquisition Team at Talent.Acquisition@clearwaterpaper.com.Clearwater Paper will not offer sponsorship for employment-based visa status (including, but not limited to, H-1B visa status and other employment-based nonimmigrant visas) for this position. Accordingly, all applicants must be currently authorized to work in the United States on a full-time basis and must not require Clearwater Paper's sponsorship to continue to work legally in the United States.#ClearwaterPaper #AugustaThis role will be open for a minimum of 2 weeks or at the point a successful candidate is selected.