{"schemaVersion":"jobsearcher.job.v1","id":"6df7267d8a025e7e5d2f9f85","url":"https://jobsearcher.com/jobs/6df7267d8a025e7e5d2f9f85","canonicalUrl":"https://jobsearcher.com/jobs/6df7267d8a025e7e5d2f9f85","title":"Executive Assistant, R&D","description":"Executive AssistantWe are seeking a tech-savvy, detail-oriented, and proactive professional to provide high-level administrative and clerical support. This role will support leaders within our Product and Engineering function, as well as partner with their respective teams to ensure efficient operations and seamless executive support.You'll Get To...Executive and Administrative SupportProvide high-level support to one or more VP+ leaders, managing dynamic and complex calendars with minimal oversightCoordinate travel, meeting logistics, and cross-functional schedules with accuracy and efficiencyAnticipate needs, resolve scheduling conflicts, and prioritize time-sensitive requestsPrepare meeting agendas and materials, take notes, and ensure timely follow-up on action itemsComplete expense reports and reconcile transactions in a timely mannerDraft, edit, and format communications, presentations, and reports for internal and external audiencesMaintain and update team mailing lists, rosters, and shared documentationOperational and Project SupportSupport operational efficiency by streamlining workflows and improving support processesManage recurring reporting and presentation submissions in partnership with team membersPartner across departments to coordinate initiatives and ensure alignment with business prioritiesHandle multiple high-priority tasks independently and exercise good judgment when priorities shiftEvent and Culture CoordinationPlan and coordinate team meetings, offsites, all hands, and milestone celebrationsPartner with Workplace Services to manage event logistics, including catering, AV setup, and vendor coordinationManage discretionary funds for team recognition, birthdays, and anniversariesPromote a positive team culture by supporting engagement activities and internal communicationsSkills & AttributesStrong organizational skills with the ability to manage multiple prioritiesExcellent attention to detail, accuracy, and follow-throughAbility to operate independently and make decisions in fast-paced, ambiguous environmentsDiscretion and sound judgment in handling confidential informationClear and confident communication skills across levels and functionsProficiency in Google Workspace (Gmail, Calendar, Docs, Sheets, Slides, Drive)Who We're Looking For4 - 6+ years of experience as an Executive Assistant or Administrative professional supporting VP-level and aboveExperience providing high-level administrative support with autonomy and accountabilityProven ability to anticipate needs and proactively improve administrative systems and processesHigh school diploma required; Associate's or Bachelor's degree preferredBenefits & PerksA choice between medical plans with an option for 100% covered premiums including medical, dental, and visionSupplemental Life and Disability Insurance plansFertility and adoption benefitsHeadspace mindfulness app subscriptionGlobal Employee Assistance ProgramRetirement benefits with employer matchFlexible paid time off20 weeks for parental leave and up to 12 weeks to care for an ill family memberPretax commuter benefitEducation reimbursementEmployee donation match to community organizations8 Global Employee Resource Groups (ERGs)Dog-friendly workplaceFree lunch and snacksPrivate rooftopHack week twice per yearCash Compensation Range: $79,500 - $120,000 USDThe base salary for this position will vary based on job-related criteria including relevant skills, experience, and location, among other factors.In addition to the cash compensation above (which includes base salary and, where applicable for eligible roles, may include overtime pay), Squarespace employees are eligible to be granted an option to purchase our common stock. Sales positions generally offer a competitive On Target Earnings (OTE) incentive structure in addition to base salary.About SquarespaceSquarespace is a design-driven platform helping entrepreneurs build brands and businesses online. We empower millions of customers in more than 200 countries and territories with all the tools they need to create an online presence, build an audience, monetize, and scale their business. Our suite of products range from websites, domains, ecommerce, and marketing tools, as well as tools for scheduling with Acuity and creating and managing social media presence with Bio Sites and Unfold. Our team of more than 1,500 is headquartered in bustling New York City, with offices in Dublin, Ireland, Aveiro, Portugal, and coworking spaces in the UK, Netherlands, and Australia. For more information about our company culture, visit https://www.squarespace.com/about/careers.Our CommitmentToday, more than a million people around the globe use Squarespace to share different perspectives and experiences with the world. Not only do we embrace and celebrate the diversity of our customers, but we also work toward the same in our employees. At Squarespace, we are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, national origin, gender, sex, gender identity or expression, sexual orientation, age, citizenship, marital or parental status, disability, veteran status, or other class protected by applicable law. We are proud to be an equal opportunity workplace.","company":"Squarespace","rawCompany":"squarespace","city":"Brooklyn","state":"NY","isRemote":false,"isActive":true,"createdAt":"2026-11-11T03:54:56.352Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-9199.00","title":"Office and Administrative Support Workers, All Other","slug":"office-and-administrative-support-workers-all-other"}],"industries":[{"code":"921110","title":"Executive Offices","slug":"executive-offices"},{"code":"551114","title":"Corporate, Subsidiary, and Regional Managing Offices","slug":"corporate-subsidiary-and-regional-managing-offices"},{"code":"561110","title":"Office Administrative Services","slug":"office-administrative-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Executive Assistant, R&D","description":"Executive AssistantWe are seeking a tech-savvy, detail-oriented, and proactive professional to provide high-level administrative and clerical support. This role will support leaders within our Product and Engineering function, as well as partner with their respective teams to ensure efficient operations and seamless executive support.You'll Get To...Executive and Administrative SupportProvide high-level support to one or more VP+ leaders, managing dynamic and complex calendars with minimal oversightCoordinate travel, meeting logistics, and cross-functional schedules with accuracy and efficiencyAnticipate needs, resolve scheduling conflicts, and prioritize time-sensitive requestsPrepare meeting agendas and materials, take notes, and ensure timely follow-up on action itemsComplete expense reports and reconcile transactions in a timely mannerDraft, edit, and format communications, presentations, and reports for internal and external audiencesMaintain and update team mailing lists, rosters, and shared documentationOperational and Project SupportSupport operational efficiency by streamlining workflows and improving support processesManage recurring reporting and presentation submissions in partnership with team membersPartner across departments to coordinate initiatives and ensure alignment with business prioritiesHandle multiple high-priority tasks independently and exercise good judgment when priorities shiftEvent and Culture CoordinationPlan and coordinate team meetings, offsites, all hands, and milestone celebrationsPartner with Workplace Services to manage event logistics, including catering, AV setup, and vendor coordinationManage discretionary funds for team recognition, birthdays, and anniversariesPromote a positive team culture by supporting engagement activities and internal communicationsSkills & AttributesStrong organizational skills with the ability to manage multiple prioritiesExcellent attention to detail, accuracy, and follow-throughAbility to operate independently and make decisions in fast-paced, ambiguous environmentsDiscretion and sound judgment in handling confidential informationClear and confident communication skills across levels and functionsProficiency in Google Workspace (Gmail, Calendar, Docs, Sheets, Slides, Drive)Who We're Looking For4 - 6+ years of experience as an Executive Assistant or Administrative professional supporting VP-level and aboveExperience providing high-level administrative support with autonomy and accountabilityProven ability to anticipate needs and proactively improve administrative systems and processesHigh school diploma required; Associate's or Bachelor's degree preferredBenefits & PerksA choice between medical plans with an option for 100% covered premiums including medical, dental, and visionSupplemental Life and Disability Insurance plansFertility and adoption benefitsHeadspace mindfulness app subscriptionGlobal Employee Assistance ProgramRetirement benefits with employer matchFlexible paid time off20 weeks for parental leave and up to 12 weeks to care for an ill family memberPretax commuter benefitEducation reimbursementEmployee donation match to community organizations8 Global Employee Resource Groups (ERGs)Dog-friendly workplaceFree lunch and snacksPrivate rooftopHack week twice per yearCash Compensation Range: $79,500 - $120,000 USDThe base salary for this position will vary based on job-related criteria including relevant skills, experience, and location, among other factors.In addition to the cash compensation above (which includes base salary and, where applicable for eligible roles, may include overtime pay), Squarespace employees are eligible to be granted an option to purchase our common stock. Sales positions generally offer a competitive On Target Earnings (OTE) incentive structure in addition to base salary.About SquarespaceSquarespace is a design-driven platform helping entrepreneurs build brands and businesses online. We empower millions of customers in more than 200 countries and territories with all the tools they need to create an online presence, build an audience, monetize, and scale their business. Our suite of products range from websites, domains, ecommerce, and marketing tools, as well as tools for scheduling with Acuity and creating and managing social media presence with Bio Sites and Unfold. Our team of more than 1,500 is headquartered in bustling New York City, with offices in Dublin, Ireland, Aveiro, Portugal, and coworking spaces in the UK, Netherlands, and Australia. For more information about our company culture, visit https://www.squarespace.com/about/careers.Our CommitmentToday, more than a million people around the globe use Squarespace to share different perspectives and experiences with the world. Not only do we embrace and celebrate the diversity of our customers, but we also work toward the same in our employees. At Squarespace, we are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, national origin, gender, sex, gender identity or expression, sexual orientation, age, citizenship, marital or parental status, disability, veteran status, or other class protected by applicable law. We are proud to be an equal opportunity workplace.","datePosted":"2026-11-11T03:54:56.352Z","dateModified":"2026-11-11T03:54:56.352Z","hiringOrganization":{"@type":"Organization","name":"Squarespace","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Brooklyn","addressRegion":"NY","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"6df7267d8a025e7e5d2f9f85"},"url":"https://jobsearcher.com/jobs/6df7267d8a025e7e5d2f9f85"}}