Administrative Assistant

Job Description We are looking for a highly organized Administrative Assistant to support daily scheduling and onsite meeting coordination in Quincy, Massachusetts. This Long-term Contract opportunity is ideal for someone who communicates confidently with both front-desk contacts and senior-level stakeholders while keeping events and calendars running smoothly. The role focuses on administrative support, meeting logistics, and catering coordination in a fully onsite environment.Responsibilities:Coordinate onsite meetings by arranging schedules, confirming attendees, and managing logistics from start to finish.Work with internal teams and external vendors to organize meeting details and ensure a smooth experience for all participants.Oversee food and beverage arrangements for meetings and lunches, including placing catering orders and confirming delivery timing.Communicate professionally with a wide range of contacts, from reception staff to executive-level participants, to align calendars and meeting expectations.Maintain accurate scheduling records and provide administrative support for day-to-day office operations.Enter and update information in office systems and documents using Microsoft Office tools.Assist with inbound calls and general reception-related tasks as needed to support the broader team.• Experience in administrative support, office coordination, or a similar assistant role.Strong scheduling skills with the ability to manage multiple meetings and changing priorities.Excellent verbal and written communication skills across different levels of an organization.Proficiency with Microsoft Office applications.Ability to handle data entry and maintain accurate administrative records.Comfortable coordinating with outside vendors and internal stakeholders.Detail-oriented, organized, and dependable in a fully onsite work environment.