{"schemaVersion":"jobsearcher.job.v1","id":"6c801766bed9d7be402003ef","url":"https://jobsearcher.com/jobs/6c801766bed9d7be402003ef","canonicalUrl":"https://jobsearcher.com/jobs/6c801766bed9d7be402003ef","title":"Executive Assistant","description":"Senior Executive Assistant opportunity with a leading medical device company.\r\nJob title: Senior Executive Assistant\r\nPay range: $50-66/hr\r\n6 months contract to start with potential extension\r\nLocation: Acton, MA\r\nPosition Overview: The Senior Executive Assistant will provide high-level administrative support to the VP leaders and when possible, the position will also provide support to other members of the leadership team, as needed. This role operates as a strategic partner and force multiplier, so not the traditional administrative support role. While tactical execution (calendar, travel, logistics) must be flawless, those capabilities are table stakes. The differentiator we are looking for is judgment, anticipation, and business acumen that extends our leader's effectiveness across the organization, helping prioritize competing demands, anticipate emerging issues, and ensure the leaders time and attention are focused on the highest-value work. The ideal candidate is a seasoned, detail-oriented professional with exceptional multitasking abilities and a proactive mindset. This role requires excellent communication skills, sound judgment, discretion, and the ability to operate independently in a fast-paced environment.\r\nRESPONSIBILITIES Executive Support & Point of Contact: Serve as the primary liaison for the VP, International Downstream Marketing, and assigned VP leaders both in-person and virtually, ensuring seamless communication and coordination.\r\nCalendar & Scheduling Management: Manage complex calendars including prioritizing meetings, resolving scheduling conflicts, and coordinating logistics such as room bookings, agendas, IT setup, presentations, catering, and attendee updates.\r\nCalendar Alignment: Ensure the Growth organization's calendar is synchronized with the broader enterprise calendar.\r\nDigital Collaboration Tools: Maintain and update the team collaboration spaces like Teams and SharePoint to support team communication and alignment.\r\nExpense Management: Prepare and submit expense reports via Concur, ensuring accuracy and compliance. Reconcile corporate card transactions regularly.\r\nMeeting Coordination: Organize and facilitate meetings across platforms (MS Teams, Zoom, etc.), including agenda preparation, minute-taking, action item tracking, and presentation development. Lead logistics for quarterly town Halls.\r\nEvent Planning: Plan and execute team offsites, social events, and other gatherings led by the leaders they support, including venue selection, catering, and vendor coordination.\r\nVendor & Purchase Order Management: Use SAP to create vendor accounts and process purchase orders. Track approvals and ensure timely payments.\r\nInvoice Processing: Manage invoices, resolve discrepancies, and maintain accurate financial records.\r\nTravel Arrangements: Coordinate domestic and international travel, including flights, accommodations, ground transportation, and itinerary management. Handle last-minute changes with agility.\r\nConfidentiality & Communication: Handle sensitive corporate information with discretion and communicate professionally within scope of authority.\r\nAdditional Duties: Perform other responsibilities as assigned to support the effectiveness of the growth office\r\nEDUCATION AND EXPERIENCE: 7–10 years of experience supporting C-level executives, GMs and marketing leads.\r\nProven ability to manage complex projects and coordinate across stakeholders.\r\nExperience in global organizations, navigating time zones and cultural nuances.\r\nExperience in high-growth, fast-paced, or highly ambiguous environments\r\nEvidence of owning initiatives beyond administrative tasks (executive offsites, special projects, cross-functional coordination)\r\nDependable, highly organized and very detail oriented.\r\nAbility to act independently and use discretionary judgment.\r\nDemonstrated problem-solving and project management skills.\r\nHigh proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint), MS Teams, SharePoint, and Smartsheet.\r\nExperience with Concur and SAP is highly desirable.\r\nExceptional verbal, written, and presentation skills.\r\nAbility to manage multiple priorities and work effectively under pressure.\r\nStrong interpersonal skills and a collaborative, team-oriented approach.\r\nResilient and professional mindset in a dynamic and fast-moving environment\r\nDexian is a leading provider of staffing, IT, and workforce solutions with over 12,000 employees and 70 locations worldwide. As one of the largest IT staffing companies and the 2nd largest minority-owned staffing company in the U.S., Dexian was formed in 2023 through the merger of DISYS and Signature Consultants. Combining the best elements of its core companies, Dexian's platform connects talent, technology, and organizations to produce game-changing results that help everyone achieve their ambitions and goals. Dexian's brands include Dexian DISYS, Dexian Signature Consultants, Dexian Government Solutions, Dexian Talent Development and Dexian IT Solutions. Visit https://dexian.com/ to learn more. Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.\r\nJ-18808-Ljbffr","company":"Dexian","rawCompany":"dexian","city":"Acton","state":"MA","isRemote":false,"isActive":true,"createdAt":"2026-08-20T00:27:22.677Z","occupations":[{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-6012.00","title":"Legal Secretaries and Administrative Assistants","slug":"legal-secretaries-and-administrative-assistants"}],"industries":[{"code":"551114","title":"Corporate, Subsidiary, and Regional Managing Offices","slug":"corporate-subsidiary-and-regional-managing-offices"},{"code":"921110","title":"Executive Offices","slug":"executive-offices"},{"code":"561320","title":"Temporary Help Services","slug":"temporary-help-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Executive Assistant","description":"Senior Executive Assistant opportunity with a leading medical device company.\r\nJob title: Senior Executive Assistant\r\nPay range: $50-66/hr\r\n6 months contract to start with potential extension\r\nLocation: Acton, MA\r\nPosition Overview: The Senior Executive Assistant will provide high-level administrative support to the VP leaders and when possible, the position will also provide support to other members of the leadership team, as needed. This role operates as a strategic partner and force multiplier, so not the traditional administrative support role. While tactical execution (calendar, travel, logistics) must be flawless, those capabilities are table stakes. The differentiator we are looking for is judgment, anticipation, and business acumen that extends our leader's effectiveness across the organization, helping prioritize competing demands, anticipate emerging issues, and ensure the leaders time and attention are focused on the highest-value work. The ideal candidate is a seasoned, detail-oriented professional with exceptional multitasking abilities and a proactive mindset. This role requires excellent communication skills, sound judgment, discretion, and the ability to operate independently in a fast-paced environment.\r\nRESPONSIBILITIES Executive Support & Point of Contact: Serve as the primary liaison for the VP, International Downstream Marketing, and assigned VP leaders both in-person and virtually, ensuring seamless communication and coordination.\r\nCalendar & Scheduling Management: Manage complex calendars including prioritizing meetings, resolving scheduling conflicts, and coordinating logistics such as room bookings, agendas, IT setup, presentations, catering, and attendee updates.\r\nCalendar Alignment: Ensure the Growth organization's calendar is synchronized with the broader enterprise calendar.\r\nDigital Collaboration Tools: Maintain and update the team collaboration spaces like Teams and SharePoint to support team communication and alignment.\r\nExpense Management: Prepare and submit expense reports via Concur, ensuring accuracy and compliance. Reconcile corporate card transactions regularly.\r\nMeeting Coordination: Organize and facilitate meetings across platforms (MS Teams, Zoom, etc.), including agenda preparation, minute-taking, action item tracking, and presentation development. Lead logistics for quarterly town Halls.\r\nEvent Planning: Plan and execute team offsites, social events, and other gatherings led by the leaders they support, including venue selection, catering, and vendor coordination.\r\nVendor & Purchase Order Management: Use SAP to create vendor accounts and process purchase orders. Track approvals and ensure timely payments.\r\nInvoice Processing: Manage invoices, resolve discrepancies, and maintain accurate financial records.\r\nTravel Arrangements: Coordinate domestic and international travel, including flights, accommodations, ground transportation, and itinerary management. Handle last-minute changes with agility.\r\nConfidentiality & Communication: Handle sensitive corporate information with discretion and communicate professionally within scope of authority.\r\nAdditional Duties: Perform other responsibilities as assigned to support the effectiveness of the growth office\r\nEDUCATION AND EXPERIENCE: 7–10 years of experience supporting C-level executives, GMs and marketing leads.\r\nProven ability to manage complex projects and coordinate across stakeholders.\r\nExperience in global organizations, navigating time zones and cultural nuances.\r\nExperience in high-growth, fast-paced, or highly ambiguous environments\r\nEvidence of owning initiatives beyond administrative tasks (executive offsites, special projects, cross-functional coordination)\r\nDependable, highly organized and very detail oriented.\r\nAbility to act independently and use discretionary judgment.\r\nDemonstrated problem-solving and project management skills.\r\nHigh proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint), MS Teams, SharePoint, and Smartsheet.\r\nExperience with Concur and SAP is highly desirable.\r\nExceptional verbal, written, and presentation skills.\r\nAbility to manage multiple priorities and work effectively under pressure.\r\nStrong interpersonal skills and a collaborative, team-oriented approach.\r\nResilient and professional mindset in a dynamic and fast-moving environment\r\nDexian is a leading provider of staffing, IT, and workforce solutions with over 12,000 employees and 70 locations worldwide. As one of the largest IT staffing companies and the 2nd largest minority-owned staffing company in the U.S., Dexian was formed in 2023 through the merger of DISYS and Signature Consultants. Combining the best elements of its core companies, Dexian's platform connects talent, technology, and organizations to produce game-changing results that help everyone achieve their ambitions and goals. Dexian's brands include Dexian DISYS, Dexian Signature Consultants, Dexian Government Solutions, Dexian Talent Development and Dexian IT Solutions. Visit https://dexian.com/ to learn more. Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.\r\nJ-18808-Ljbffr","datePosted":"2026-08-20T00:27:22.677Z","dateModified":"2026-08-20T00:27:22.677Z","hiringOrganization":{"@type":"Organization","name":"Dexian","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Acton","addressRegion":"MA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"6c801766bed9d7be402003ef"},"url":"https://jobsearcher.com/jobs/6c801766bed9d7be402003ef"}}