Operations Coordinator

DepartmentBSD MED - Hematology and Oncology - Administrative SupportAbout The DepartmentThe Section of Hematology/Oncology has a proud and long tradition of excellence in research-based patient care and clinical discovery. Ranked among the finest cancer programs in the country, the Section is comprised of nationally and internationally known faculty with expertise in all major types of malignancies, blood disorders, and experimental therapies.Job SummaryThe Operations Coordinator supports the day-to-day administrative and operational functions of the Section of Hematology/Oncology in the Department of Medicine. This role works closely with the Operations Manager and provides backup coverage in their absence to ensure efficient workflow, maintain operational continuity, and provide high-level administrative support. The position regularly handles sensitive and confidential information and serves as a secondary point of contact for facilities and technology-related operational needs.ResponsibilitiesCoordinate and track credentialing applications and compliance deadlines for faculty in Illinois and Indiana.Monitor and maintain faculty licensure status, including both in-state and out-of-state licenses.Process and track SARF requests for system access for faculty, staff, and visiting students in collaboration with the Center for Global Health Office.Track and reconcile CME budget expenditures.Manage faculty and laboratory purchases exceeding $5,000.Maintain standing operational orders and vendor services (e.g., Vital Archives, copiers, and other recurring operational needs).Coordinate faculty relocation and reimbursement processes.Execute onboarding workflows for new faculty and Clinical Research Coordinator (CRC) staff.Maintain centralized onboarding records and operational data to support efficiency and consistency.Facilitate access to essential tools, systems, and departmental resources for new team members.Provide training and ongoing support for QGenda clinic management software.Serve as an alternate point of contact for facilities and technology issues to help ensure workflow continuity.Provides administrative support for a leader. Stays informed of activities relating to programs and initiatives, apprising the leader of issues when deemed necessary. Coordinates information flow from leader's office.Coordinates special projects as directed by the leader. Prepares write ups for recommendations for operational and administrative problems. Manages a portion of the leader's budget, monitoring and reconciling accounts. Prepares financial and/or administrative reports.Performs other related work as needed.Education:Minimum QualificationsMinimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).Work Experience:Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.Certifications:Preferred QualificationsEducation: Bachelor's degree.Experience: Academic Medical Center experience.Preferred CompetenciesExcellent verbal and written communication skills.Excellent interpersonal and customer service skills.Ability to handle sensitive and confidential situations and information with absolute discretion.Ability to exercise sound judgment and excellent problem-solving skills.Attention to detail and proofreading skills.Ability to exercise flexibility and contribute to the overall work of the team.Application DocumentsResume (required)Cover Letter (required)When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.Job FamilyAdministration & ManagementRole ImpactIndividual ContributorScheduled Weekly Hours40Drug Test RequiredNoHealth Screen RequiredNoMotor Vehicle Record Inquiry RequiredNoPay Rate TypeHourlyFLSA StatusNon-ExemptPay Range$24.04 - $31.25The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.Benefits EligibleYesThe University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.Posting StatementThe University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.