{"schemaVersion":"jobsearcher.job.v1","id":"6b50c5381501f911ee72d58d","url":"https://jobsearcher.com/jobs/6b50c5381501f911ee72d58d","canonicalUrl":"https://jobsearcher.com/jobs/6b50c5381501f911ee72d58d","title":"Executive Assistant","description":"Job Title: Executive AssistantDuration: 6 months ContractLocation: San Jose, CAPreferred Qualifications• Executive Level: Prior experience supporting VPs or C-level executives at a large-scale global technology company.• Software Expertise: Demonstrated ability to quicly adapt to intra-network software, such as, but not limited to, Concur, Sharepoint, Archibus, and Workday. Able to integrate AI tools for efficiency and a holds a commitment to ethical AI practices.• Leadership: Experience mentoring other admins and managing logistics across multiple cross-functional teams.• Autonomy: A consistent track record of working under own initiative, seeking feedback where appropriate, and changing direction quickly in response to new data.• Discretion: An impeccable record of ensuring confidentiality and discretion in all professional partnerships.• Language Proficiency: Basic understanding/speaking of the Korean Language is preferred, though not required.Role SummaryThe Executive Assistant (EA) to the CFO is an organizational force and a strategic extension of the CFO. This role is designed for a high-performing operator who can solve complex problems by anticipating needs, comparing alternative solutions, synthesizing diverse points of view, and working cross-functionally across teams. The EA is a high-level business partner within the EA framework, and serves as a critical gatekeeper of the CFO's time. Beyond traditional support, the EA is expected to be an ally to the CFO - occasionally helping with duties beyond administrative tasks - so the CFO can focus on work that drives decisions for the company.Scope of WorkStrategic Partnership & Complex Problem Solving• Analytical Decision Support: Solve complex organizational problems by evaluating alternative solutions and trade-offs, providing the CFO with synthesized options for decision-making. Develops professional expertise by complying with company policies and procedures, referencing and implementing them into decision-making processes.• Trusted Advisor: Manage highly sensitive and confidential information with absolute integrity, serving as a trusted partner within the Office of the CFO for executive communications and strategic plans.• Project Leadership: Drive projects from conception to completion, working closely with the CFO to define scope and ensure progress.• Information Management: Perform the collection, management, and security maintenance of internal/external data required for assistance to leadership.Executive Orchestration & Organization• Complex Calendar & Travel: Expertly manage dynamic international calendars and heavy travel planning, anticipating conflicts and preparing alternative solutions.• Time Optimization: Serve as the primary gatekeeper for the CFO, rigorously optimizing their time to ensure focus on the highest-priority initiatives.• Operational Flow: Collaborate closely with other administrative partners and operations personnel to develop and maintain seamless information flow and operational processes.• Event Orchestration: Organize space planning, events, team events, all-hands meetings, and high-stakes workshops.• Inventory Management: Communicate with internal and external partners to acquire and maintain CFO's storage inventory, maintaining high ethical standards towards both high and low value stock.Collaborative Liaison & Leadership• Cross-Functional Influence: Build and maintain trust-based relationships across various teams, influencing business partners and aligning priorities.• Administrative Mentorship: Lead, coach, and mentor other administrative professionals, fostering a collaborative community and driving team values.• External Representation: Engage in professional correspondence with external clients and partners, serving as a dependable representative of the CFO and company.• Consistent Communication: Correspond and collaborate with teams under the CFO, developing high trust and confidentiality, allowing team members to share hidden ills within the department; bringing issues that need to be addressed to the CFO's attention.• Refine Correspondence: Read, write, edit, and distribute communications drafts, including company-wide policies, on behalf of the CFO and company management.Requirements Minimum Qualifications• Experience:2+ years of relevant experience providing administrative support to one or more executives, including complex calendar and travel logistics. •Technical Proficiency: Expert-level proficiency in Microsoft OfficeEducation: BA/BS Degree. • Project Management: Proven experience prioritizing multiple high-stakes projects simultaneously.• Language Proficiency: Expert level in English, both verbal and written communication requiredPreferred Qualifications • Executive Level: Prior experience supporting VPs or C-level executives at a large-scale global technology company.• Software Expertise: Demonstrated ability to quicly adapt to intra-network software, such as, but not limited to, Concur, Sharepoint, Archibus, and Workday. Able to integrate AI tools for efficiency and a holds a commitment to ethical AI practices.• Leadership: Experience mentoring other admins and managing logistics across multiple cross-functional teams.• Autonomy: A consistent track record of working under own initiative, seeking feedback where appropriate, and changing direction quickly in response to new data.• Discretion: An impeccable record of ensuring confidentiality and discretion in all professional partnerships.• Language Proficiency: Basic understanding/speaking of the Korean Language is preferred, though not required.","company":"LeadStack","rawCompany":"leadstack","city":"San Jose","state":"CA","isRemote":false,"isActive":false,"createdAt":"2026-08-04T00:51:38.204Z","occupations":[{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"11-1011.00","title":"Chief Executives","slug":"chief-executives"}],"industries":[{"code":"551114","title":"Corporate, Subsidiary, and Regional Managing Offices","slug":"corporate-subsidiary-and-regional-managing-offices"},{"code":"921110","title":"Executive Offices","slug":"executive-offices"},{"code":"541611","title":"Administrative Management and General Management Consulting Services","slug":"administrative-management-and-general-management-consulting-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Executive Assistant","description":"Job Title: Executive AssistantDuration: 6 months ContractLocation: San Jose, CAPreferred Qualifications• Executive Level: Prior experience supporting VPs or C-level executives at a large-scale global technology company.• Software Expertise: Demonstrated ability to quicly adapt to intra-network software, such as, but not limited to, Concur, Sharepoint, Archibus, and Workday. Able to integrate AI tools for efficiency and a holds a commitment to ethical AI practices.• Leadership: Experience mentoring other admins and managing logistics across multiple cross-functional teams.• Autonomy: A consistent track record of working under own initiative, seeking feedback where appropriate, and changing direction quickly in response to new data.• Discretion: An impeccable record of ensuring confidentiality and discretion in all professional partnerships.• Language Proficiency: Basic understanding/speaking of the Korean Language is preferred, though not required.Role SummaryThe Executive Assistant (EA) to the CFO is an organizational force and a strategic extension of the CFO. This role is designed for a high-performing operator who can solve complex problems by anticipating needs, comparing alternative solutions, synthesizing diverse points of view, and working cross-functionally across teams. The EA is a high-level business partner within the EA framework, and serves as a critical gatekeeper of the CFO's time. Beyond traditional support, the EA is expected to be an ally to the CFO - occasionally helping with duties beyond administrative tasks - so the CFO can focus on work that drives decisions for the company.Scope of WorkStrategic Partnership & Complex Problem Solving• Analytical Decision Support: Solve complex organizational problems by evaluating alternative solutions and trade-offs, providing the CFO with synthesized options for decision-making. Develops professional expertise by complying with company policies and procedures, referencing and implementing them into decision-making processes.• Trusted Advisor: Manage highly sensitive and confidential information with absolute integrity, serving as a trusted partner within the Office of the CFO for executive communications and strategic plans.• Project Leadership: Drive projects from conception to completion, working closely with the CFO to define scope and ensure progress.• Information Management: Perform the collection, management, and security maintenance of internal/external data required for assistance to leadership.Executive Orchestration & Organization• Complex Calendar & Travel: Expertly manage dynamic international calendars and heavy travel planning, anticipating conflicts and preparing alternative solutions.• Time Optimization: Serve as the primary gatekeeper for the CFO, rigorously optimizing their time to ensure focus on the highest-priority initiatives.• Operational Flow: Collaborate closely with other administrative partners and operations personnel to develop and maintain seamless information flow and operational processes.• Event Orchestration: Organize space planning, events, team events, all-hands meetings, and high-stakes workshops.• Inventory Management: Communicate with internal and external partners to acquire and maintain CFO's storage inventory, maintaining high ethical standards towards both high and low value stock.Collaborative Liaison & Leadership• Cross-Functional Influence: Build and maintain trust-based relationships across various teams, influencing business partners and aligning priorities.• Administrative Mentorship: Lead, coach, and mentor other administrative professionals, fostering a collaborative community and driving team values.• External Representation: Engage in professional correspondence with external clients and partners, serving as a dependable representative of the CFO and company.• Consistent Communication: Correspond and collaborate with teams under the CFO, developing high trust and confidentiality, allowing team members to share hidden ills within the department; bringing issues that need to be addressed to the CFO's attention.• Refine Correspondence: Read, write, edit, and distribute communications drafts, including company-wide policies, on behalf of the CFO and company management.Requirements Minimum Qualifications• Experience:2+ years of relevant experience providing administrative support to one or more executives, including complex calendar and travel logistics. •Technical Proficiency: Expert-level proficiency in Microsoft OfficeEducation: BA/BS Degree. • Project Management: Proven experience prioritizing multiple high-stakes projects simultaneously.• Language Proficiency: Expert level in English, both verbal and written communication requiredPreferred Qualifications • Executive Level: Prior experience supporting VPs or C-level executives at a large-scale global technology company.• Software Expertise: Demonstrated ability to quicly adapt to intra-network software, such as, but not limited to, Concur, Sharepoint, Archibus, and Workday. Able to integrate AI tools for efficiency and a holds a commitment to ethical AI practices.• Leadership: Experience mentoring other admins and managing logistics across multiple cross-functional teams.• Autonomy: A consistent track record of working under own initiative, seeking feedback where appropriate, and changing direction quickly in response to new data.• Discretion: An impeccable record of ensuring confidentiality and discretion in all professional partnerships.• Language Proficiency: Basic understanding/speaking of the Korean Language is preferred, though not required.","datePosted":"2026-08-04T00:51:38.204Z","dateModified":"2026-08-04T00:51:38.204Z","hiringOrganization":{"@type":"Organization","name":"LeadStack","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"San Jose","addressRegion":"CA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"6b50c5381501f911ee72d58d"},"url":"https://jobsearcher.com/jobs/6b50c5381501f911ee72d58d"}}