{"schemaVersion":"jobsearcher.job.v1","id":"69bab9f96375ccd3d2e763d3","url":"https://jobsearcher.com/jobs/69bab9f96375ccd3d2e763d3","canonicalUrl":"https://jobsearcher.com/jobs/69bab9f96375ccd3d2e763d3","title":"Administrative Assistant","description":"PULLMAN, a Structural Group Company, integrates technology-driven, engineered solutions into its industry-leading contracting services. PULLMAN’s capabilities include specialty design-build services for new and existing structures, as well as a wide range of specialty repair and maintenance services. With offices located throughout Canada, and as a signatory to local, national, and international labor union agreements, PULLMAN has the track record and the experience to meet our customers’ specialty contracting needs.\nRecruiting for the position of an Administrative Assistant, the successful candidate would be based out of our Los Angeles office in Anaheim, CA. In this position you will be an essential part of assisting the division’s daily operations with accountability for travel coordination, accounts payable, data entry, electronic document control and overall division administrative responsibilities.\nThe successful candidate will also be responsible for:\nWorking cross functionally to support administrative operations in various systems including Salesforce and Procore\nMaintaining common work areas including meeting and break rooms\nTraining on payroll processing and accounts payable procedures\nAssisting with event planning by setting up the office or making external arrangements\nOrdering supplies for office, safety and operational divisions\nAssisting with new hire processing\nAssisting with equipment tracking\nParticipating in appropriate team meetings\nAll other duties not listed shall be assigned upon employment and growth in the position\nCandidates who meet the following criteria may be considered for this position:\nMinimum High School Diploma\n3+ years of previous administration experience\nStrong proficiency in Microsoft Office Suite (MS Word, MS Excel and MS Outlook essential) to create, respond to inquiries and develop and maintain spreadsheets for various operational tasks.\nComfortable learning new software programs\nExperienced with AP/AR and payroll\nExcellent written and verbal communication skills, as well as strong interpersonal skills\nStrong organizational and time-management skills\nFlexible, skilled at multi-tasking and detail-oriented\nPreference given to those experienced working with Unions\nPreference given to those who have or are open to obtaining Notary License\nOur ideal candidate is an innovative individual who can work effectively in a highly collaborative, team-based environment; can set goals and expectations; is approachable, empathetic and outgoing; can quickly gain trust and respect; and is able to establish and maintain relationships.\nAnticipated pay range of $30-34/hour based off of education and experience.\nPULLMAN is proud of a company culture that promotes 24/7 safety and quality. We offer competitive compensation and benefits including medical and dental insurance, 401(k), paid holidays, vacation, tuition reimbursement, career development and growth opportunities, and a caring work environment.\nEOE/M/F/D/V\nPULLMAN is proud of a company culture that promotes 24/7 safety and quality. We offer competitive compensation and benefits including medical and dental insurance, 401(k), paid holidays & vacation, tuition reimbursement, career development and growth opportunities, and a caring work environment. EOE/M/F/D/V","company":"Pullman","rawCompany":"pullman","city":"Chula Vista","state":"CA","isRemote":false,"isActive":false,"createdAt":"2026-08-03T17:42:30.773Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-9199.00","title":"Office and Administrative Support Workers, All Other","slug":"office-and-administrative-support-workers-all-other"}],"industries":[{"code":"561110","title":"Office Administrative Services","slug":"office-administrative-services"},{"code":"551114","title":"Corporate, Subsidiary, and Regional Managing Offices","slug":"corporate-subsidiary-and-regional-managing-offices"},{"code":"561320","title":"Temporary Help Services","slug":"temporary-help-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Administrative Assistant","description":"PULLMAN, a Structural Group Company, integrates technology-driven, engineered solutions into its industry-leading contracting services. PULLMAN’s capabilities include specialty design-build services for new and existing structures, as well as a wide range of specialty repair and maintenance services. With offices located throughout Canada, and as a signatory to local, national, and international labor union agreements, PULLMAN has the track record and the experience to meet our customers’ specialty contracting needs.\nRecruiting for the position of an Administrative Assistant, the successful candidate would be based out of our Los Angeles office in Anaheim, CA. In this position you will be an essential part of assisting the division’s daily operations with accountability for travel coordination, accounts payable, data entry, electronic document control and overall division administrative responsibilities.\nThe successful candidate will also be responsible for:\nWorking cross functionally to support administrative operations in various systems including Salesforce and Procore\nMaintaining common work areas including meeting and break rooms\nTraining on payroll processing and accounts payable procedures\nAssisting with event planning by setting up the office or making external arrangements\nOrdering supplies for office, safety and operational divisions\nAssisting with new hire processing\nAssisting with equipment tracking\nParticipating in appropriate team meetings\nAll other duties not listed shall be assigned upon employment and growth in the position\nCandidates who meet the following criteria may be considered for this position:\nMinimum High School Diploma\n3+ years of previous administration experience\nStrong proficiency in Microsoft Office Suite (MS Word, MS Excel and MS Outlook essential) to create, respond to inquiries and develop and maintain spreadsheets for various operational tasks.\nComfortable learning new software programs\nExperienced with AP/AR and payroll\nExcellent written and verbal communication skills, as well as strong interpersonal skills\nStrong organizational and time-management skills\nFlexible, skilled at multi-tasking and detail-oriented\nPreference given to those experienced working with Unions\nPreference given to those who have or are open to obtaining Notary License\nOur ideal candidate is an innovative individual who can work effectively in a highly collaborative, team-based environment; can set goals and expectations; is approachable, empathetic and outgoing; can quickly gain trust and respect; and is able to establish and maintain relationships.\nAnticipated pay range of $30-34/hour based off of education and experience.\nPULLMAN is proud of a company culture that promotes 24/7 safety and quality. We offer competitive compensation and benefits including medical and dental insurance, 401(k), paid holidays, vacation, tuition reimbursement, career development and growth opportunities, and a caring work environment.\nEOE/M/F/D/V\nPULLMAN is proud of a company culture that promotes 24/7 safety and quality. We offer competitive compensation and benefits including medical and dental insurance, 401(k), paid holidays & vacation, tuition reimbursement, career development and growth opportunities, and a caring work environment. EOE/M/F/D/V","datePosted":"2026-08-03T17:42:30.773Z","dateModified":"2026-08-03T17:42:30.773Z","hiringOrganization":{"@type":"Organization","name":"Pullman","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Chula Vista","addressRegion":"CA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"69bab9f96375ccd3d2e763d3"},"url":"https://jobsearcher.com/jobs/69bab9f96375ccd3d2e763d3"}}