{"schemaVersion":"jobsearcher.job.v1","id":"67a28b0e3b1f9d47dbcbc566","url":"https://jobsearcher.com/jobs/67a28b0e3b1f9d47dbcbc566","canonicalUrl":"https://jobsearcher.com/jobs/67a28b0e3b1f9d47dbcbc566","title":"Sample Coordinator","description":"The Paper Store is committed to being the premiere destination for all of our customer’s gift-giving needs. Our mission is to share our passion for The Paper Store with each customer, during each visit, by going above and beyond their expectations for both selection and service.\nThe Sample Coordinator is responsible for coordinating and managing the receipt and sending out of samples from vendors, our in-house production and photography teams. Maintain an accurate logbook (with photos)/tracking chart of incoming and outgoing samples daily. Request ad samples from production as needed and manage end-to-end production of eCommerce product imagery. They will collaborate with buyers and the warehouse to ensure all merchandise is received for sell-in and sell-through and editorial shoots.\nThe Sample Coordinator reports directly to the Photo Producer.\nCOMPETENCIES:\nAccountability: Demonstrates a sense of corporate responsibility. Takes personal ownership and responsibility for the quality and timeliness of work. Ensures that actions are consistent with words.\nCommunication: Communicates information with consistency and clarity; uses active listening to effectively understand and provide feedback. Adjusts communication style to suit the audience to promote engagement and increase understanding.\nCreativity and Initiative: Forward-thinking, recognizes opportunities and finds new ways of doing things and implements improvements whenever possible. Encourages creativity and innovation.\nProfessionalism: Maintains a professional and positive manner even under changing or uncertain conditions. Works well with a wide range of individuals to provide support, encouragement and direction. Engages others to accomplish organizational and departmental goals. Is seen as a role model.\nPersonal Development: Displays self-awareness, a high level of energy, persistence and a positive outlook. Continuously seeks ways to improve and learns from mistakes and constructive feedback.\nKEY RESPONSIBILITIES:\nBe a TPS brand ambassador\nManage and own sample requests and tracking sheet for all samples related to eCommerce, Digital and Print Marketing\nEnsure sample and stock requests are received as ordered and to liaise with teams in case of discrepancies\nReceive and unpack daily deliveries from the Warehouse and Buyers and ensure the product is logged in, tagged, tracked and properly stored. Catalog each item and manage logs to track each unit\nUpdate all current information on samples and photography status within the tracker\nEnsure efficient and timely return of all temporary loaned stock to the warehouse or to buyers\nMaintain library of collections and inventory through an organized system of checking in and checking out, with the goal of minimizing conflicting requests and maximizing sample usage\nManage the movement of product samples between business partners with meticulous attention to detail\nTimely fulfilment of in-house requests for products. Manage and track incoming invoices for sample orders and communicate to buyers any issues related to the same\nMonitor all deadlines for samples – sample due dates, photo shoots, launch dates, creative turn times\nApply all necessary steps to ensure the highest possible product care\nMaintain good working relations with own team, and other departments by communicating effectively and assisting other departments with stock enquires\nUpkeep of the sample room – keeping the area tidy and secure. Clean, reorganize and restore samples so it’s in ready condition at all times\nProcess weekly audits\nUpload eComm images to DAM with appropriate style SKU labels\nRequest vendor art for eCommerce images\nLiaison between digital creative team for resizing and retouching and then uploading onto DAM\nTroubleshoot all changes regarding color, sizing, and any arising discrepancies from sample to production\nManage product development process of lighting, including scheduling and preparing for conference calls\nConduct initial assembly when applicable\nMove and stage product for assortment reviews, catalog meetings, style-outs, and web studio photography\nJOB REQUIREMENTS:\nProficiency in Microsoft Excel\nStrong sense of urgency and a high level of attention to detail\nAbility to think independently and objectively to develop well thought out strategies based on both quantitative and qualitative data\nStrong written and verbal communication skills\nStrong organizational and time management skills with the ability to work under pressure and adapt to changing priorities and directions.\nAbility to work well in a team setting\nDesire to contribute to a positive, solution-oriented and progressive work environment\nResourceful, efficient and a self-starter\nAttention to detail and ability to multi-task\nAble to lift up to 30 lbs.\nAbility to work 3+ days/week at the Corporate Office in Acton, MA\nProfessional presentation in attire, demeanor, and appearance\nThe Paper Store is an equal-opportunity employer and considers all qualified applicants for employment without regard to race, color, national origin, religion, sex, disability, age, veteran status, or any other classification protected by state, local or federal law.\n\nFull time position available!","company":"Paper Store","rawCompany":"paper store","city":"Acton","state":"MT","isRemote":false,"isActive":false,"createdAt":"2026-04-12T20:42:25.625Z","occupations":[{"code":"43-5111.00","title":"Weighers, Measurers, Checkers, and Samplers, Recordkeeping","slug":"weighers-measurers-checkers-and-samplers-recordkeeping"},{"code":"43-5071.00","title":"Shipping, Receiving, and Inventory Clerks","slug":"shipping-receiving-and-inventory-clerks"},{"code":"51-9061.00","title":"Inspectors, Testers, Sorters, Samplers, and Weighers","slug":"inspectors-testers-sorters-samplers-and-weighers"}],"industries":[{"code":"541870","title":"Advertising Material Distribution Services","slug":"advertising-material-distribution-services"},{"code":"541890","title":"Other Services Related to Advertising","slug":"other-services-related-to-advertising"},{"code":"459420","title":"Gift, Novelty, and Souvenir Retailers","slug":"gift-novelty-and-souvenir-retailers"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Sample Coordinator","description":"The Paper Store is committed to being the premiere destination for all of our customer’s gift-giving needs. Our mission is to share our passion for The Paper Store with each customer, during each visit, by going above and beyond their expectations for both selection and service.\nThe Sample Coordinator is responsible for coordinating and managing the receipt and sending out of samples from vendors, our in-house production and photography teams. Maintain an accurate logbook (with photos)/tracking chart of incoming and outgoing samples daily. Request ad samples from production as needed and manage end-to-end production of eCommerce product imagery. They will collaborate with buyers and the warehouse to ensure all merchandise is received for sell-in and sell-through and editorial shoots.\nThe Sample Coordinator reports directly to the Photo Producer.\nCOMPETENCIES:\nAccountability: Demonstrates a sense of corporate responsibility. Takes personal ownership and responsibility for the quality and timeliness of work. Ensures that actions are consistent with words.\nCommunication: Communicates information with consistency and clarity; uses active listening to effectively understand and provide feedback. Adjusts communication style to suit the audience to promote engagement and increase understanding.\nCreativity and Initiative: Forward-thinking, recognizes opportunities and finds new ways of doing things and implements improvements whenever possible. Encourages creativity and innovation.\nProfessionalism: Maintains a professional and positive manner even under changing or uncertain conditions. Works well with a wide range of individuals to provide support, encouragement and direction. Engages others to accomplish organizational and departmental goals. Is seen as a role model.\nPersonal Development: Displays self-awareness, a high level of energy, persistence and a positive outlook. Continuously seeks ways to improve and learns from mistakes and constructive feedback.\nKEY RESPONSIBILITIES:\nBe a TPS brand ambassador\nManage and own sample requests and tracking sheet for all samples related to eCommerce, Digital and Print Marketing\nEnsure sample and stock requests are received as ordered and to liaise with teams in case of discrepancies\nReceive and unpack daily deliveries from the Warehouse and Buyers and ensure the product is logged in, tagged, tracked and properly stored. Catalog each item and manage logs to track each unit\nUpdate all current information on samples and photography status within the tracker\nEnsure efficient and timely return of all temporary loaned stock to the warehouse or to buyers\nMaintain library of collections and inventory through an organized system of checking in and checking out, with the goal of minimizing conflicting requests and maximizing sample usage\nManage the movement of product samples between business partners with meticulous attention to detail\nTimely fulfilment of in-house requests for products. Manage and track incoming invoices for sample orders and communicate to buyers any issues related to the same\nMonitor all deadlines for samples – sample due dates, photo shoots, launch dates, creative turn times\nApply all necessary steps to ensure the highest possible product care\nMaintain good working relations with own team, and other departments by communicating effectively and assisting other departments with stock enquires\nUpkeep of the sample room – keeping the area tidy and secure. Clean, reorganize and restore samples so it’s in ready condition at all times\nProcess weekly audits\nUpload eComm images to DAM with appropriate style SKU labels\nRequest vendor art for eCommerce images\nLiaison between digital creative team for resizing and retouching and then uploading onto DAM\nTroubleshoot all changes regarding color, sizing, and any arising discrepancies from sample to production\nManage product development process of lighting, including scheduling and preparing for conference calls\nConduct initial assembly when applicable\nMove and stage product for assortment reviews, catalog meetings, style-outs, and web studio photography\nJOB REQUIREMENTS:\nProficiency in Microsoft Excel\nStrong sense of urgency and a high level of attention to detail\nAbility to think independently and objectively to develop well thought out strategies based on both quantitative and qualitative data\nStrong written and verbal communication skills\nStrong organizational and time management skills with the ability to work under pressure and adapt to changing priorities and directions.\nAbility to work well in a team setting\nDesire to contribute to a positive, solution-oriented and progressive work environment\nResourceful, efficient and a self-starter\nAttention to detail and ability to multi-task\nAble to lift up to 30 lbs.\nAbility to work 3+ days/week at the Corporate Office in Acton, MA\nProfessional presentation in attire, demeanor, and appearance\nThe Paper Store is an equal-opportunity employer and considers all qualified applicants for employment without regard to race, color, national origin, religion, sex, disability, age, veteran status, or any other classification protected by state, local or federal law.\n\nFull time position available!","datePosted":"2026-04-12T20:42:25.625Z","dateModified":"2026-04-12T20:42:25.625Z","hiringOrganization":{"@type":"Organization","name":"Paper Store","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Acton","addressRegion":"MT","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"67a28b0e3b1f9d47dbcbc566"},"url":"https://jobsearcher.com/jobs/67a28b0e3b1f9d47dbcbc566"}}