Administrative Assistant

Job Title: Administrative AssistantEmployment Type: Full Time, PermanentStart: ImmediateEnd Client: ConfidentialIndustry: TechnicalWorkplace Type: On-SiteLocation: Fort Worth Alliance, Texas, United StatesSponsorship: No** Please note this position requires US Citizenship or Green Card status.**Visa sponsorship is unavailable at this time.**OPT EAD or STEM EAD sponsorship is unavailable at this time.Job Description: Responsible for administrative services for the executive management team.Key Responsibilities:Responsible for company-wide mail distribution.Responsible for inventory of company promotional items. Procure and distribute promotional products.Arrange travel accommodations (hotel and rental car, both local and out of town) for executive staff and support team.Run local errands (local purchases, lunch for meetings, post office runs, etc.). Must have a valid driver’s license.Organize and execute company events. (Contest, drawings, customer events, cookouts, group photos, holiday cards, holiday events, etc.)Organize meeting planning and setup. (Drinks, snacks, condiments, lunch, room reservation, signage, etc.)Organize employee morale events.Develop and display internal event communication models. (Signs, posters, banners, emails, announcements).Serve as research assistant on specialty projects.Contract and maintain water coolers and vending machines.Respond to questions and requests for information.Implement and monitor programs as directed by management and see the programs through to completion.Collect suggestions from the employee suggestion boxes in our locations.Process invoices and payment requests.Daily replenishment of snacks and drinks in conference rooms.Responsible for storage room organization.Assist with invitation letters for support team.Upkeep of business contracts and possible negotiations with current and new vendors.Administrative duties and other duties as required as assigned.Assist HR as needed.Requirements:High school diploma or equivalent (required).One-year+ experience in Office Administration.Experience in Microsoft Windows.Must have a valid driver’s license.Skills:Must have customer service focusRequires problem solving abilities.Must have excellent written and verbal communication skills and must have effective interpersonal skills.Requires the ability to maintain confidentiality.Must be able to handle multiple tasks concurrently, meet deadlines, work independently, and exercise good judgment.Must be a team player.Requires the ability to clearly organize and categorize work priorities to complete assignments.Must have demonstrated ability to read and follow written instructions and ideas.Must be hands-on with ambition and drive to succeed - “Makes things happen.”Must be goal oriented and must be accustomed to achieving results through teamwork.