Secretary II

Company Description: IMCS Group is one of the fastest growing MWBE (Minority Woman Owned Enterprise) staffing firms in the U.S. We focus on bringing a Diversity Recruitment approach to Fortune 500 companies within North America and EMEA region contingent labor programs. IMCS Group excels in providing top talent in IT, Healthcare, Engineering, Finance, Light Industrial, Contact Center, and Clerical. We have offices in the US, Canada, Mexico, and India in which we can provide support to our clients.DescriptionProvides administrative / secretarial support to attending physicians. Answers phones, takes messages, directs and responds to inquiries regarding departmental procedures, services and programs.Under the direction of the attending physician, performs personalized and confidential secretarial and administrative duties.Takes patient calls and fulfills requests for appointments, information, and contact with physicians / other staff within the department. Responds to messages.Schedules patients in MOSAIQ/ARIA (Dept electronic scheduling system) for services within the department consultations, follow ups, simulations, and brachytherapy procedures; and outside the department diagnostic radiology and other procedures. Initiates a pre-authorization process for procedures when necessary.Completes hospital registration of new patients in Eagle; transfers demographic information to MOSAIQ/ARIA and completes department registration in advance of consultation.Prepares new charts for patients to be seen in consultation, ensuring completeness of records required.Ensures that all pertinent records and procedure / study results are available when patients are seen in follow-up by the physician.Obtains demographic and financial information from patients and family in a professional and discreet manner.Establishes and maintains office records, documents and files.Photocopies materials as required; prepares correspondenceProvides assistance in covering the responsibilities of other support staff in the department when they are out of the office.Maintains good attendance, arrives to work on time on a consistent basis.Displays a positive attitude. Represents the department in a professional manner.Has the ability to problem solve and to work independently.Demonstrates ability to handle multiple tasks at one time and to prioritize workMay be required to perform other duties as assigned or perform other duties when necessary.SkillsThree to five years of secretarial experience.Demonstrated ability to type 75 w.p.m.Computer literacy in word-processing and presentation software requiredStrong interpersonal and communications skills and ability to interact with all levels of personnelRequiredADMINISTRATION/COMPUTEREPICAdditionalEducationHigh School Diploma or equivalentEEOC Disclaimer: IMCS Group is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law. IMCS Group is committed to maintaining an inclusive workforce, where employees are hired, retained, compensated, and promoted based on their contributions to our Company.