{"schemaVersion":"jobsearcher.job.v1","id":"63cb12fabe6067705ec28d90","url":"https://jobsearcher.com/jobs/63cb12fabe6067705ec28d90","canonicalUrl":"https://jobsearcher.com/jobs/63cb12fabe6067705ec28d90","title":"Proposal Coordinator","description":"Job Summary\nThe Proposal Coordinator leads the development of high-quality proposals and qualifications packages that showcase Interstate Engineering’s expertise, experience, and commitment to its clients. This role manages the proposal process from initial review through final submission, coordinating schedules, technical content, project information, resumes, graphics, and compliance requirements.\nIn addition to proposal development, the Proposal Coordinator supports marketing campaigns, events, content creation, and performance reporting that strengthen the firm’s visibility and client engagement. The ideal candidate is an organized project manager, confident writer and editor, and collaborative partner who can turn complex technical information into clear, compelling content.\nKey Responsibilities\nLead the development of compelling, accurate, and compliant responses to Requests for Proposals, Requests for Qualifications, and other client solicitations.\nReview solicitation requirements, establish proposal schedules, assign responsibilities, and keep multidisciplinary teams moving toward submission deadlines.\nCollaborate with engineers, surveyors, planners, landscape architects, funding specialists, and other technical professionals to develop tailored proposal strategies and content.\nWrite and edit project descriptions, employee resumes, technical narratives, presentations, and other materials that clearly communicate the firm’s qualifications and value.\nCoordinate proposal layouts and visual content with the Senior Graphic Designer to produce polished materials consistent with Interstate Engineering’s brand.\nMaintain and organize proposal resources, including project profiles, employee resumes, photographs, client information, proposal archives, and reusable content.\nCoordinate project photography and help identify opportunities to showcase the people, projects, and communities behind Interstate Engineering’s work.\nTrack proposal activity, win/loss ratios, and other performance metrics, using the results to recommend improvements to future proposal efforts.\nDevelop promotional materials and proposal content highlighting the firm’s success with grant-funded and community-focused projects.\nSupport marketing campaigns, presentations, brochures, digital content, and other initiatives that increase brand awareness and client engagement.\nAssist with planning company and client events, including trade shows, community outreach activities, Technical and Safety Training, ESOP Celebration, and the company Christmas party.\nCoordinate event logistics, schedules, materials, budgets, and vendor relationships.\nPartner with the Community Engagement Specialist and Planning Team to incorporate community priorities and stakeholder feedback into relevant proposals and marketing efforts.\nProofread and edit content for clarity, accuracy, consistency, grammar, and brand alignment.\nParticipate in professional development and cross-training to strengthen proposal management, writing, design, marketing, and stakeholder-engagement skills.\nSupport additional marketing and proposal initiatives as assigned.\nQualifications\nBachelor’s degree in marketing, communications, business, English, journalism, or a related field.\nTwo to four years of experience in proposal coordination, marketing, communications, professional services, or a related area.\nExperience using Adobe InDesign is required; familiarity with additional Adobe Creative Suite applications is preferred.\nExperience coordinating multiple projects, contributors, and deadlines simultaneously.\nStrong writing, editing, proofreading, organizational, and project-management skills.\nAbility to interpret detailed solicitation requirements and produce accurate, compliant submissions.\nProficiency with Microsoft Office; experience with proposal databases, digital marketing platforms, analytics tools, or social media scheduling tools is preferred.\nAbility to work independently while building strong relationships across multidisciplinary teams.\nExperience in the architecture, engineering, construction, or professional-services industry is preferred but not required.\nAbout Us\nAs Interstate Engineering celebrates 50 years, we’re proud of the legacy we’ve built and even more excited about what’s ahead. Our experience spans generations, with team members who have grown their careers here and continue to shape the future of our firm, including employee-owners who have been part of our story from the very beginning.\nAs a 100% employee-owned company, we believe the best results come from a collaborative, team-driven approach. From the projects we deliver to the careers we build, we work together to solve challenges, support one another, and create lasting impact in the communities we serve.\nInterstate Engineering provides innovative engineering, surveying, and planning solutions across the Midwest, combining decades of experience with forward-thinking ideas. We invest in our people because we know they are the foundation of our success fostering a culture built on trust, integrity, and continuous growth.\nAt the end of the day, our team is made up of the professionals you need and the people you trust\nOur Benefits\nCompetitive wages\nBonus opportunities\nFlexible schedule\nContinued education\nProfessional development\nFamily-oriented environment\nPrioritized work/life balance\nPaid holidays\nTravel opportunities\n100% paid health insurance for employee\nDental, vision, & life insurance\nShort & long-term disability insurance\n401K Profit Sharing\nESOP (Employee Stock Ownership Program)\nRelocation assistance (if required)\nEducation\nBachelor's Degree\nJob Type\nFull-time\nWe are an equal-opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.","company":"Interstate Engineering","rawCompany":"interstate engineering","city":"Mandan","state":"ND","isRemote":false,"isActive":false,"createdAt":"2026-08-03T21:28:58.544Z","occupations":[{"code":"13-1082.00","title":"Project Management Specialists","slug":"project-management-specialists"},{"code":"13-1121.00","title":"Meeting, Convention, and Event Planners","slug":"meeting-convention-and-event-planners"},{"code":"27-3031.00","title":"Public Relations Specialists","slug":"public-relations-specialists"}],"industries":[{"code":"541890","title":"Other Services Related to Advertising","slug":"other-services-related-to-advertising"},{"code":"541490","title":"Other Specialized Design Services","slug":"other-specialized-design-services"},{"code":"561920","title":"Convention and Trade Show Organizers","slug":"convention-and-trade-show-organizers"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Proposal Coordinator","description":"Job Summary\nThe Proposal Coordinator leads the development of high-quality proposals and qualifications packages that showcase Interstate Engineering’s expertise, experience, and commitment to its clients. This role manages the proposal process from initial review through final submission, coordinating schedules, technical content, project information, resumes, graphics, and compliance requirements.\nIn addition to proposal development, the Proposal Coordinator supports marketing campaigns, events, content creation, and performance reporting that strengthen the firm’s visibility and client engagement. The ideal candidate is an organized project manager, confident writer and editor, and collaborative partner who can turn complex technical information into clear, compelling content.\nKey Responsibilities\nLead the development of compelling, accurate, and compliant responses to Requests for Proposals, Requests for Qualifications, and other client solicitations.\nReview solicitation requirements, establish proposal schedules, assign responsibilities, and keep multidisciplinary teams moving toward submission deadlines.\nCollaborate with engineers, surveyors, planners, landscape architects, funding specialists, and other technical professionals to develop tailored proposal strategies and content.\nWrite and edit project descriptions, employee resumes, technical narratives, presentations, and other materials that clearly communicate the firm’s qualifications and value.\nCoordinate proposal layouts and visual content with the Senior Graphic Designer to produce polished materials consistent with Interstate Engineering’s brand.\nMaintain and organize proposal resources, including project profiles, employee resumes, photographs, client information, proposal archives, and reusable content.\nCoordinate project photography and help identify opportunities to showcase the people, projects, and communities behind Interstate Engineering’s work.\nTrack proposal activity, win/loss ratios, and other performance metrics, using the results to recommend improvements to future proposal efforts.\nDevelop promotional materials and proposal content highlighting the firm’s success with grant-funded and community-focused projects.\nSupport marketing campaigns, presentations, brochures, digital content, and other initiatives that increase brand awareness and client engagement.\nAssist with planning company and client events, including trade shows, community outreach activities, Technical and Safety Training, ESOP Celebration, and the company Christmas party.\nCoordinate event logistics, schedules, materials, budgets, and vendor relationships.\nPartner with the Community Engagement Specialist and Planning Team to incorporate community priorities and stakeholder feedback into relevant proposals and marketing efforts.\nProofread and edit content for clarity, accuracy, consistency, grammar, and brand alignment.\nParticipate in professional development and cross-training to strengthen proposal management, writing, design, marketing, and stakeholder-engagement skills.\nSupport additional marketing and proposal initiatives as assigned.\nQualifications\nBachelor’s degree in marketing, communications, business, English, journalism, or a related field.\nTwo to four years of experience in proposal coordination, marketing, communications, professional services, or a related area.\nExperience using Adobe InDesign is required; familiarity with additional Adobe Creative Suite applications is preferred.\nExperience coordinating multiple projects, contributors, and deadlines simultaneously.\nStrong writing, editing, proofreading, organizational, and project-management skills.\nAbility to interpret detailed solicitation requirements and produce accurate, compliant submissions.\nProficiency with Microsoft Office; experience with proposal databases, digital marketing platforms, analytics tools, or social media scheduling tools is preferred.\nAbility to work independently while building strong relationships across multidisciplinary teams.\nExperience in the architecture, engineering, construction, or professional-services industry is preferred but not required.\nAbout Us\nAs Interstate Engineering celebrates 50 years, we’re proud of the legacy we’ve built and even more excited about what’s ahead. Our experience spans generations, with team members who have grown their careers here and continue to shape the future of our firm, including employee-owners who have been part of our story from the very beginning.\nAs a 100% employee-owned company, we believe the best results come from a collaborative, team-driven approach. From the projects we deliver to the careers we build, we work together to solve challenges, support one another, and create lasting impact in the communities we serve.\nInterstate Engineering provides innovative engineering, surveying, and planning solutions across the Midwest, combining decades of experience with forward-thinking ideas. We invest in our people because we know they are the foundation of our success fostering a culture built on trust, integrity, and continuous growth.\nAt the end of the day, our team is made up of the professionals you need and the people you trust\nOur Benefits\nCompetitive wages\nBonus opportunities\nFlexible schedule\nContinued education\nProfessional development\nFamily-oriented environment\nPrioritized work/life balance\nPaid holidays\nTravel opportunities\n100% paid health insurance for employee\nDental, vision, & life insurance\nShort & long-term disability insurance\n401K Profit Sharing\nESOP (Employee Stock Ownership Program)\nRelocation assistance (if required)\nEducation\nBachelor's Degree\nJob Type\nFull-time\nWe are an equal-opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.","datePosted":"2026-08-03T21:28:58.544Z","dateModified":"2026-08-03T21:28:58.544Z","hiringOrganization":{"@type":"Organization","name":"Interstate Engineering","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Mandan","addressRegion":"ND","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"63cb12fabe6067705ec28d90"},"url":"https://jobsearcher.com/jobs/63cb12fabe6067705ec28d90"}}