General AR/AP Administrative Assistant

Job Overview We are seeking a detail-oriented and customer-focused General AR/AP Administrative Assistant to support our accounting and administrative operations. This key role combines Accounts Payable, Accounts Receivable, billing coordination, and front desk/receptionist support, and works closely with the Accounting Manager, Sales, Service, and Administrative teams. Responsibilities Manage front desk duties, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette Perform data entry and maintain accurate financial records using QuickBooks and other accounting software Support bookkeeping activities such as invoicing, billing, and expense tracking Organize and file documents efficiently, ensuring easy retrieval of records for audits or reports Assist with calendar management, appointment scheduling, and coordinating meetings for team members Provide excellent customer support by addressing inquiries promptly and courteously Handle clerical tasks such as proofreading documents, managing correspondence, and maintaining office supplies Support office management tasks including organizing files, managing Google Workspace tools, and overseeing general administrative functions Qualifications Proven office experience with strong organizational skills and attention to detail Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications Experience with QuickBooks or similar bookkeeping software is highly desirable Excellent typing skills combined with strong data entry abilities Bilingual capabilities are a plus to serve diverse clients and team members effectively Prior clerical or administrative experience in a professional setting preferred Knowledge of multi-line phone systems, phone etiquette, and customer service best practices Strong computer literacy with the ability to adapt quickly to new software tools Experience in medical or dental receptionist roles or personal assistant roles is advantageous but not required Ability to manage time effectively while handling multiple priorities in a fast-moving environment Join us as an Accounting Administrative Assistant where your enthusiasm for organization and finance will make a meaningful impact! We’re committed to fostering a supportive workplace that values your contributions while offering opportunities for growth. Job Type: Full-time Pay: $26.00 - $30.00 per hour Benefits: 401(k) 401(k) 4% Match Dental insurance Health insurance Life insurance Paid time off Vision insurance Work Location: In person