Construction Administrative Assistant

Construction Administrative Assistant | QuickBooks | Invoicing & Collections | Remote LATAMAsistente Administrativo de Construcción | Facturación y Cobranzas - 100% RemotoWork directly with a U.S. construction company managing invoicing, collections, and project documentation — 100% remote from LATAM.We’re hiring a Construction Administrative Assistant (Asistente Administrativo de Construcción - Facturación y Cobranzas) to support the day-to-day operations of one of our U.S.-based construction clients.In this role, you’ll act as the operational backbone of the office, owning key processes such as invoicing, collections, contract tracking, and compliance documentation. Your work will directly impact cash flow, project timelines, and overall operational efficiency.What We Offer💻 100% Remote — work from anywhere in LATAM🕘 Full-time | Monday–Friday | 8:00 am – 5:00 pm (NY time)💲 Salary: $1,600 USD/month🌞 18 PTO days (flexible use)🚀 Growth opportunities within operations and accounting teamsWhat You’ll Do• Create and send client invoices in a timely manner• Follow up on outstanding payments to ensure collections and healthy cash flow• Maintain accurate financial records in QuickBooks Online (QBO)• Prepare and support AIA billing documents (Schedule of Values, requisitions)• Manage contracts and change orders, ensuring proper execution and tracking• Track and manage insurance certificates and compliance documents• Handle client documentation requests and ensure approvals are completed• Update and maintain project documentation in CRM systems• Communicate with U.S.-based clients to manage follow-ups and documentation flow• Support general administrative and office operations• Maintain organized systems for tracking tasks, deadlines, and follow-ups• Collaborate with the management team to improve workflows and efficiencyWhat You’ll Bring• Professional English communication skills (written and spoken)• 2–3+ years of experience in bookkeeping, accounting, or administrative roles with financial responsibilities• Proven experience managing invoicing, collections, and client follow-ups• Strong experience with QuickBooks Online (QBO)• Experience working with U.S.-based companies• Understanding of accounts receivable, invoicing, and payment reconciliation• Experience in the construction industry is a strong plus• Familiarity with AIA billing (Schedule of Values, requisitions)• Experience managing compliance documentation (insurance certificates, contracts, etc.)• Strong organizational skills and ability to manage multiple tasks and deadlines• High attention to detail and accuracyTools & SystemsQuickBooks Online (QBO) • Microsoft Excel • Google Sheets • Microsoft Word • CRM SystemsKey Areas:Accounts Receivable • Invoicing • Collections • Construction AdministrationCompliance Tracking • AIA Billing • Project Documentation • Client CoordinationAbout CrestaAt Cresta, we connect top AEC and construction professionals across Latin America with leading construction companies in New York City.Through our model, you’ll work directly with our client’s team, supporting real construction projects while building your career remotely.Similar Job Titles• Construction Administrative Assistant• Accounts Receivable Specialist• Billing Specialist (Construction)• Project Administrator• Bookkeeper (QuickBooks)• Office Administrator (Construction)• Analista de Cuentas por Cobrar• Auxiliar Administrativo de Construcción_____Sounds like you? Apply now and be part of our growing team!If you have experience with QuickBooks, invoicing, collections, and construction administration, we’d love to hear from you.Apply Now: Administrative Assistant - Cresta Application Form📌 Please submit your CV in English to be considered.🔎 Follow Cresta LinkedIn Page 👷 to stay updated on future remote AEC opportunities.