{"schemaVersion":"jobsearcher.job.v1","id":"60c286f1bdce741e752b9307","url":"https://jobsearcher.com/jobs/60c286f1bdce741e752b9307","canonicalUrl":"https://jobsearcher.com/jobs/60c286f1bdce741e752b9307","title":"Office Coordinator","description":"Overview:\n\nFirst Supply, a fifth-generation family-owned company, has served the Upper Midwest for over 125 years. Guided by our Employee Value Proposition, Where Tradition Meets Innovation, we foster a workplace where people learn, grow, and contribute to a company that values its heritage while embracing progress. Our teams take pride in supporting customers and communities, creating meaningful work and rewarding careers every day.\n\nFirst Supply is seeking a skilled Office Coordinator to assist the Regional Accounting and Office Manager (RAOM) with day-to-day Human Resources, Accounting and Administrative duties. An excellent Office Coordinator is, above all, customer service focused, organized and great with communication. Looking for someone that is comfortable working with people and able to carry out accounting and administrative duties with accuracy, attention to details and urgency.\n\nThis is an exciting opportunity! First Supply value your opinion, helps you reach your goals, and makes it easy for you to maintain a work-life balance. Start your career today and have fun while doing it!\n\nResponsibilities:\nAssist with accounting functions for the branch/region\nBalance ledger accounts including bank reconciliation, inter-company cash transfer account, promotional account, house operation account and cash account\nMaintain and monthly reconcile the petty cash account\nWork with the Credit Manager to reconcile/collect major accounts receivable\nCash/Credit Card functions including cash handling, credit card processing, tendering, POAs, Journal Entries\nMaintain vendor PO records and work with the team to resolve any inaccuracies\nCode and submit paperwork and expenses for accounts payable\nCode and submit shipping invoices\nMonitor and collect on employee purchase accounts\nProvide back-up for routine billing both direct and inter-company direct\nEnsure all office equipment is installed properly and maintained in proper working condition and that required inventory is present for continued operation\nOrder necessary supplies of paper, labels, printer ribbons and other office and computer supplies\nMaintain security and telecommunication systems\nObtain and supervise repair and maintenance contracts for the building\nMaintain conference and/or training room calendars\nCoordinate staff meetings and trainings, counter days and promotional outings as directed by the General Manager\nAssist in providing orientation to new employees\nEnsure accuracy of wage and hour information in Ceridian Dayforce\nEnter corrections into the timecard system\nPrepare and submit biweekly hours report for payroll\nOther duties as assigned by the RAOM, Branch Manager or Operations Manager\nQualifications:\nExperience in general office/clerical work and multi-line telephone system\nExperience in Accounting (preferred)\nComputer knowledge and skills particularly with Microsoft Office and Excel and the ability to learn First Supply LLC's business system\nDemonstrated organizational skills\nAbility to read, speak, understand and write English\nAbility to add, subtract, multiply and divide all units of measure\nAbility to be bonded as defined by First Supply LLC's fidelity bond insurance carrier\nAttendance on a regular and consistent basis\n\nAbout First Supply\n\nFirst Supply® is a leading main channel wholesale distributor, providing industrial customers and building contractors with an extensive line of products and services. We offer a wide range of manufacturer product lines across the plumbing, heating, air conditioning, builder, waterworks, pump/well & septic, industrial, and municipal markets. Headquartered in Madison, Wisconsin, First Supply has more than 700 employees across 29 operating facilities serving Wisconsin, Minnesota, Iowa, Illinois, and Michigan.\n\nFirst Supply also owns and operates 18 Kitchen & Bath Stores across five Midwestern states under the Gerhard's Kitchen, Bath & Lighting and KOHLER® Signature Store by First Supply brands. Gerhard's is the largest, most versatile kitchen and bath store in the Upper Midwest, offering a wide variety of styles—from contemporary to traditional—along with unmatched service. The KOHLER Signature Stores are immersive kitchen and bath showrooms that provide a distinguished experience where designers and homeowners can get hands-on with hundreds of exclusive KOHLER products.\n\nWith a 128-year legacy and a people-first culture, First Supply is committed to building a workplace where employees feel valued, supported, and inspired to grow their careers. That commitment has earned national recognition, including a spot on USA Today’s 2024 Top Workplaces in the USA, as well as honors as a Woman-Led Top Workplace and an Industry Top Workplace for Distribution.\n\nFirst Supply LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.","company":"Firstsupplyllc2","rawCompany":"firstsupplyllc2","city":"Appleton","state":"WI","isRemote":false,"isActive":false,"createdAt":"2026-08-31T10:59:40.295Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-9061.00","title":"Office Clerks, General","slug":"office-clerks-general"},{"code":"43-3031.00","title":"Bookkeeping, Accounting, and Auditing Clerks","slug":"bookkeeping-accounting-and-auditing-clerks"}],"industries":[{"code":"423840","title":"Industrial Supplies Merchant Wholesalers","slug":"industrial-supplies-merchant-wholesalers"},{"code":"424120","title":"Stationery and Office Supplies Merchant Wholesalers","slug":"stationery-and-office-supplies-merchant-wholesalers"},{"code":"423720","title":"Plumbing and Heating Equipment and Supplies (Hydronics) Merchant Wholesalers","slug":"plumbing-and-heating-equipment-and-supplies-hydronics-merchant-wholesalers"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Office Coordinator","description":"Overview:\n\nFirst Supply, a fifth-generation family-owned company, has served the Upper Midwest for over 125 years. Guided by our Employee Value Proposition, Where Tradition Meets Innovation, we foster a workplace where people learn, grow, and contribute to a company that values its heritage while embracing progress. Our teams take pride in supporting customers and communities, creating meaningful work and rewarding careers every day.\n\nFirst Supply is seeking a skilled Office Coordinator to assist the Regional Accounting and Office Manager (RAOM) with day-to-day Human Resources, Accounting and Administrative duties. An excellent Office Coordinator is, above all, customer service focused, organized and great with communication. Looking for someone that is comfortable working with people and able to carry out accounting and administrative duties with accuracy, attention to details and urgency.\n\nThis is an exciting opportunity! First Supply value your opinion, helps you reach your goals, and makes it easy for you to maintain a work-life balance. Start your career today and have fun while doing it!\n\nResponsibilities:\nAssist with accounting functions for the branch/region\nBalance ledger accounts including bank reconciliation, inter-company cash transfer account, promotional account, house operation account and cash account\nMaintain and monthly reconcile the petty cash account\nWork with the Credit Manager to reconcile/collect major accounts receivable\nCash/Credit Card functions including cash handling, credit card processing, tendering, POAs, Journal Entries\nMaintain vendor PO records and work with the team to resolve any inaccuracies\nCode and submit paperwork and expenses for accounts payable\nCode and submit shipping invoices\nMonitor and collect on employee purchase accounts\nProvide back-up for routine billing both direct and inter-company direct\nEnsure all office equipment is installed properly and maintained in proper working condition and that required inventory is present for continued operation\nOrder necessary supplies of paper, labels, printer ribbons and other office and computer supplies\nMaintain security and telecommunication systems\nObtain and supervise repair and maintenance contracts for the building\nMaintain conference and/or training room calendars\nCoordinate staff meetings and trainings, counter days and promotional outings as directed by the General Manager\nAssist in providing orientation to new employees\nEnsure accuracy of wage and hour information in Ceridian Dayforce\nEnter corrections into the timecard system\nPrepare and submit biweekly hours report for payroll\nOther duties as assigned by the RAOM, Branch Manager or Operations Manager\nQualifications:\nExperience in general office/clerical work and multi-line telephone system\nExperience in Accounting (preferred)\nComputer knowledge and skills particularly with Microsoft Office and Excel and the ability to learn First Supply LLC's business system\nDemonstrated organizational skills\nAbility to read, speak, understand and write English\nAbility to add, subtract, multiply and divide all units of measure\nAbility to be bonded as defined by First Supply LLC's fidelity bond insurance carrier\nAttendance on a regular and consistent basis\n\nAbout First Supply\n\nFirst Supply® is a leading main channel wholesale distributor, providing industrial customers and building contractors with an extensive line of products and services. We offer a wide range of manufacturer product lines across the plumbing, heating, air conditioning, builder, waterworks, pump/well & septic, industrial, and municipal markets. Headquartered in Madison, Wisconsin, First Supply has more than 700 employees across 29 operating facilities serving Wisconsin, Minnesota, Iowa, Illinois, and Michigan.\n\nFirst Supply also owns and operates 18 Kitchen & Bath Stores across five Midwestern states under the Gerhard's Kitchen, Bath & Lighting and KOHLER® Signature Store by First Supply brands. Gerhard's is the largest, most versatile kitchen and bath store in the Upper Midwest, offering a wide variety of styles—from contemporary to traditional—along with unmatched service. The KOHLER Signature Stores are immersive kitchen and bath showrooms that provide a distinguished experience where designers and homeowners can get hands-on with hundreds of exclusive KOHLER products.\n\nWith a 128-year legacy and a people-first culture, First Supply is committed to building a workplace where employees feel valued, supported, and inspired to grow their careers. That commitment has earned national recognition, including a spot on USA Today’s 2024 Top Workplaces in the USA, as well as honors as a Woman-Led Top Workplace and an Industry Top Workplace for Distribution.\n\nFirst Supply LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.","datePosted":"2026-08-31T10:59:40.295Z","dateModified":"2026-08-31T10:59:40.295Z","hiringOrganization":{"@type":"Organization","name":"Firstsupplyllc2","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Appleton","addressRegion":"WI","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"60c286f1bdce741e752b9307"},"url":"https://jobsearcher.com/jobs/60c286f1bdce741e752b9307"}}