Accounts Payable Specialist

Job TitleAccounts Payable Specialist Job Classification Exempt Level PositionJob SummaryThe Accounts Payable Specialist supports the execution of financial operations in support of the accounts payable team and company contracts. This role is responsible for reviewing and validating vendor invoices, performing data analysis and reconciliation activities, and ensuring compliance with contractual, regulatory, and internal requirements. The Accounts Payable Specialist coordinates with vendors, program teams, and internal stakeholders to resolve discrepancies, maintain accurate financial records, and support timely payment processing. This position contributes to the integrity and efficiency of accounts payable operations by maintaining organized documentation and supporting audit and reporting requirements.Duties And ResponsibilitiesReview and validate incoming invoices for accuracy, completeness, and compliance with contractual and internal requirementsTrack and manage invoice and payment status using internal systems, ensuring visibility and timely processingCoordinate vendor setup and maintenance activities within company financial systems, ensuring accurate and complete vendor recordsSupport the preparation, review, and verification of payment vouchers and supporting documentationPerform reconciliation activities for company-issued payment methods, identifying and resolving discrepanciesMaintain organized and audit-ready records for invoices, vendor documentation, approvals, and payment historyCollaborate with internal departments to investigate and resolve invoice discrepancies, missing information, or processing issuesSupport audit requests and reporting requirements by providing accurate and complete financial documentationContribute to process improvement initiatives by identifying inefficiencies and supporting updates to procedures and documentationAssist in ensuring compliance with company policies, government regulations, and contractual requirementsPerform additional finance or program-related responsibilities as assignedQualificationsHigh school diploma or equivalent required; associate or bachelor’s degree in Accounting, Finance, Business, or a related field preferred1–3 years of experience in accounts payable, finance, accounting support, or a related administrative/financial roleStrong attention to detail with the ability to review, validate, and reconcile financial data accuratelyProficiency in Microsoft Office Suite, with demonstrated experience using Excel for data tracking, analysis, and reportingAbility to analyze information, identify discrepancies, and support resolution efforts in a timely mannerStrong organizational and time management skills with the ability to manage multiple priorities and meet deadlinesEffective written and verbal communication skills, with the ability to interact professionally with vendors and internal stakeholdersFamiliarity with FAR/DFARS compliance requirementsExperience with Deltek Costpoint or similar ERP/accounting systemsDemonstrated ability to support process improvements or contribute to increased efficiency in financial workflowsExperience working with invoice processing, vendor coordination, or financial tracking systemsAbility to interpret and apply policies, procedures, and contractual requirements in day-to-day tasksSecurity RequirementsIf required, must be able to obtain and maintain a security clearance at the contract required level. U.S. Citizenship is required for clearance.TravelTravel not required.Physical RequirementsWork in office environments with standard computing equipmentSit or stand for extended periods and use a computer for prolonged durationsLift or move items up to 20 pounds occasionallyPerform routine movements such as bending, kneeling, or reaching when needed