{"schemaVersion":"jobsearcher.job.v1","id":"5f26ab3f910ce2d81cd06e20","url":"https://jobsearcher.com/jobs/5f26ab3f910ce2d81cd06e20","canonicalUrl":"https://jobsearcher.com/jobs/5f26ab3f910ce2d81cd06e20","title":"Insurance Program Assistant","description":"Description\nPurpose and Scope To support the Diocese of Phoenix in its mission to Encounter the Living Christ. This position provides support to the Claims/Risk Manager and Diocese of Phoenix Insurance Program.\nEssential Job Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.\nWork on two separate computer systems: Diocese of Phoenix and the Catholic Mutual Group as emails, calendars, and working with various programs.\nPrepares reports, correspondence, and other materials from rough draft to final report, in a timely and accurate manner using word processing software and equipment.\nProvides primary clerical support to the Claims/Risk Manager by scheduling all on-site inspections, processing all incoming and outgoing mail, photocopying documents, and maintaining an accurate filing and system for all claims and safety inspections.\nAssists with the management of the Diocesan Property & Casualty Insurance Program by maintaining all relevant Program records, producing reports, and performing analysis of the financial performance of the Program.\nSets up new claim files and review closed claim files.\nMaintain computerized diary systems for safety inspections. Sets appointments and follow-up confirmations for safety inspections at each Diocesan location.\nPrepares multiple annual insurance renewal forms, and drafts to final form for CFO signature.\nCompile, type, and distribute information at the request of the Claims/Risk Manager & CFO.\nMaintain Program record-keeping: perform filing and photocopying as required.\nFollows-up, obtain and record inspection reports from all Diocesan locations.\nProcess, maintain, and follow-up on the Application for Special Events and Application for Sponsored Events and determine liquor liability coverage.\nFollow up with Lessee and/or parish personnel to obtain payment for cost of coverage provided, document, and forward payment to Finance.\nMaintenance of updating the Diocesan fleet Auto List, records and making necessary changes for billing purposes. Maintenance of Catholic Mutual Group Auto List and update CMG of all changes monthly.\nWork and follow-up with Diocesan locations to obtain necessary information to prepare an Auto Insurance Identification Card.\nPrepare an Auto List and work with Controller/Accounts Receivable staff to prepare and update billings for Program participants.\nMaintain information for all covered locations: properties and automobiles.\nRead and review contracts/agreements to determine insurance requirements/limits, adverse language, and if an Addendum to Contract is required to process a Certificate of Insurance.\nRead and review contracts/agreements to determine if Workers Compensation is required and write/follow-up with WC carrier to obtain WC Certificate.\nReview emails for miscellaneous calendaring for CFO and work with various departments for scheduling meetings.\nUpdate the Parish Contact List as needed and provide it to various personnel.\nAnnually work with Arizona Motor Vehicle Division Mandatory Insurance (Auto Self-Insurance); Arizona Department of Economic Security (Preschools); Department of Health Services (Preschools); and Valley of the Sun United Way Scholarship Programs (Preschools) and obtain current insurance requirements to provide a certificate.\nReview and work on annual reminders to Diocesan locations regarding festivals, sponsored events, etc., to obtain information needed to provide event and/or liquor liability coverage.\nUpdate Diocesan website with updated/revised CMG documents.\nAdditional Job Functions Performs any job-related tasks necessary for the smooth flow of operation within the Diocese of Phoenix Insurance Program and the Finance Office.\nAssists Catholic Schools Office staff with special projects on an as needed basis.\nRequirements Knowledge, Skills, and Abilities Required Strong attention to detail.\nBilingual in English/Spanish preferred.\nExcellent verbal and written communication skills.\nExcellent interpersonal skills and the ability to work with others in a team setting yet work independently.\nAbility to utilize Microsoft Excel for data analysis (including the use of formulas and functions) and report generation (both data and graphical).\nStrong understanding of office software applications including Microsoft Office suite, Google applications (Docs, Sheets, Slides & Forms), Internet navigation and web-based tools, Adobe Acrobat Professional, and an ability to learn other computer applications quickly.\nAbility to maintain confidentiality.\nAbility to organize, set schedules, make travel arrangements, and prioritize tasks.\nAbility to recognize potential problem areas and utilize problem solving reasoning.\nAbility to work under conditions of frequent interruptions and maintain accuracy of detail under pressure.\nMinimum Qualifications Active practicing Roman Catholic in communion with the Church.\nHigh school, commercial, vocational, or technical school graduate or equivalent required.\nThree years’ working experience in a related position.\nUnderstands the use of Microsoft Excel for data collection, manipulation, and report generation.\nWork Environment This job operates in a professional office environment.\nThis role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.\nPhysical Demands This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets, and bend or stand, as necessary.\nOther Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.\n\n#J-18808-Ljbffr","company":"Dphx","rawCompany":"dphx","city":"Phoenix","state":"AZ","isRemote":false,"isActive":false,"createdAt":"2026-08-15T03:10:51.172Z","occupations":[{"code":"43-9041.00","title":"Insurance Claims and Policy Processing Clerks","slug":"insurance-claims-and-policy-processing-clerks"},{"code":"13-1031.00","title":"Claims Adjusters, Examiners, and Investigators","slug":"claims-adjusters-examiners-and-investigators"},{"code":"43-6013.00","title":"Medical Secretaries and Administrative Assistants","slug":"medical-secretaries-and-administrative-assistants"}],"industries":[{"code":"524126","title":"Direct Property and Casualty Insurance Carriers","slug":"direct-property-and-casualty-insurance-carriers"},{"code":"524298","title":"All Other Insurance Related Activities","slug":"all-other-insurance-related-activities"},{"code":"525190","title":"Other Insurance Funds","slug":"other-insurance-funds"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Insurance Program Assistant","description":"Description\nPurpose and Scope To support the Diocese of Phoenix in its mission to Encounter the Living Christ. This position provides support to the Claims/Risk Manager and Diocese of Phoenix Insurance Program.\nEssential Job Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.\nWork on two separate computer systems: Diocese of Phoenix and the Catholic Mutual Group as emails, calendars, and working with various programs.\nPrepares reports, correspondence, and other materials from rough draft to final report, in a timely and accurate manner using word processing software and equipment.\nProvides primary clerical support to the Claims/Risk Manager by scheduling all on-site inspections, processing all incoming and outgoing mail, photocopying documents, and maintaining an accurate filing and system for all claims and safety inspections.\nAssists with the management of the Diocesan Property & Casualty Insurance Program by maintaining all relevant Program records, producing reports, and performing analysis of the financial performance of the Program.\nSets up new claim files and review closed claim files.\nMaintain computerized diary systems for safety inspections. Sets appointments and follow-up confirmations for safety inspections at each Diocesan location.\nPrepares multiple annual insurance renewal forms, and drafts to final form for CFO signature.\nCompile, type, and distribute information at the request of the Claims/Risk Manager & CFO.\nMaintain Program record-keeping: perform filing and photocopying as required.\nFollows-up, obtain and record inspection reports from all Diocesan locations.\nProcess, maintain, and follow-up on the Application for Special Events and Application for Sponsored Events and determine liquor liability coverage.\nFollow up with Lessee and/or parish personnel to obtain payment for cost of coverage provided, document, and forward payment to Finance.\nMaintenance of updating the Diocesan fleet Auto List, records and making necessary changes for billing purposes. Maintenance of Catholic Mutual Group Auto List and update CMG of all changes monthly.\nWork and follow-up with Diocesan locations to obtain necessary information to prepare an Auto Insurance Identification Card.\nPrepare an Auto List and work with Controller/Accounts Receivable staff to prepare and update billings for Program participants.\nMaintain information for all covered locations: properties and automobiles.\nRead and review contracts/agreements to determine insurance requirements/limits, adverse language, and if an Addendum to Contract is required to process a Certificate of Insurance.\nRead and review contracts/agreements to determine if Workers Compensation is required and write/follow-up with WC carrier to obtain WC Certificate.\nReview emails for miscellaneous calendaring for CFO and work with various departments for scheduling meetings.\nUpdate the Parish Contact List as needed and provide it to various personnel.\nAnnually work with Arizona Motor Vehicle Division Mandatory Insurance (Auto Self-Insurance); Arizona Department of Economic Security (Preschools); Department of Health Services (Preschools); and Valley of the Sun United Way Scholarship Programs (Preschools) and obtain current insurance requirements to provide a certificate.\nReview and work on annual reminders to Diocesan locations regarding festivals, sponsored events, etc., to obtain information needed to provide event and/or liquor liability coverage.\nUpdate Diocesan website with updated/revised CMG documents.\nAdditional Job Functions Performs any job-related tasks necessary for the smooth flow of operation within the Diocese of Phoenix Insurance Program and the Finance Office.\nAssists Catholic Schools Office staff with special projects on an as needed basis.\nRequirements Knowledge, Skills, and Abilities Required Strong attention to detail.\nBilingual in English/Spanish preferred.\nExcellent verbal and written communication skills.\nExcellent interpersonal skills and the ability to work with others in a team setting yet work independently.\nAbility to utilize Microsoft Excel for data analysis (including the use of formulas and functions) and report generation (both data and graphical).\nStrong understanding of office software applications including Microsoft Office suite, Google applications (Docs, Sheets, Slides & Forms), Internet navigation and web-based tools, Adobe Acrobat Professional, and an ability to learn other computer applications quickly.\nAbility to maintain confidentiality.\nAbility to organize, set schedules, make travel arrangements, and prioritize tasks.\nAbility to recognize potential problem areas and utilize problem solving reasoning.\nAbility to work under conditions of frequent interruptions and maintain accuracy of detail under pressure.\nMinimum Qualifications Active practicing Roman Catholic in communion with the Church.\nHigh school, commercial, vocational, or technical school graduate or equivalent required.\nThree years’ working experience in a related position.\nUnderstands the use of Microsoft Excel for data collection, manipulation, and report generation.\nWork Environment This job operates in a professional office environment.\nThis role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.\nPhysical Demands This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets, and bend or stand, as necessary.\nOther Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.\n\n#J-18808-Ljbffr","datePosted":"2026-08-15T03:10:51.172Z","dateModified":"2026-08-15T03:10:51.172Z","hiringOrganization":{"@type":"Organization","name":"Dphx","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Phoenix","addressRegion":"AZ","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"5f26ab3f910ce2d81cd06e20"},"url":"https://jobsearcher.com/jobs/5f26ab3f910ce2d81cd06e20"}}