{"schemaVersion":"jobsearcher.job.v1","id":"5e89c169cb5e47d179e67ef9","url":"https://jobsearcher.com/jobs/5e89c169cb5e47d179e67ef9","canonicalUrl":"https://jobsearcher.com/jobs/5e89c169cb5e47d179e67ef9","title":"Property Operations Coordinator","description":"The Property Operations Coordinator plays a key role in supporting the day-to-day execution of operations across both affordable and conventional portfolios. This role acts as a central point of coordination between onsite teams and corporate departments, ensuring consistency, timeliness, and compliance in reporting, processes, and communication.\r\nThis position is highly detail-oriented and process-driven, responsible for supporting accounting workflows, operational reporting, onboarding/offboarding, and maintaining strong internal and resident-facing communication standards. The role is primarily based in the corporate office, with occasional onsite support as needed.\r\nOperations & Reporting Support\r\nAssist in compiling and distributing weekly and monthly property performance reports (occupancy, delinquency, budget tracking, etc.)\r\nTrack completion of required reporting from onsite teams and follow up on outstanding items\r\nMaintain organized records of operational data, reports, and supporting documentation\r\nSupport Regional Managers and corporate leadership with ad hoc reporting and analysis\r\nAccounting & Financial Coordination\r\nPartner with accounting to track and follow up on variances, missing documentation, and required submissions\r\nAssist with invoice tracking, vendor setup coordination, and CapEx documentation (including bid collection and organization)\r\nEnsure required financial documentation is submitted timely from onsite teams\r\nSupport bank reconciliation follow-ups and basic financial tracking as directed\r\nAdministrative & Process Coordination\r\nMaintain and enforce standardized operational processes across the portfolio\r\nTrack compliance with internal policies, procedures, and required workflows\r\nAssist in rolling out new initiatives, systems, and process improvements\r\nMonitor completion of required tasks (e.g., proposals, inspections, compliance deadlines)\r\nSupport in booking travel\r\nCommunication Management\r\nDraft and distribute clear, concise communications to onsite teams on behalf of corporate leadership\r\nServe as a liaison between operations, accounting, HR, maintenance, and onsite teams\r\nEnsure consistent messaging and timely follow-up across all levels of the organization\r\nProactively track, follow up, and escalation outstanding items to reduce communication gaps\r\nOnboarding & Offboarding Support\r\nCoordinate onboarding logistics for new hires, including system access, documentation, and training assignments\r\nPartner with HR and department leaders to ensure a smooth onboarding experience\r\nSupport offboarding processes, including system access removal, documentation tracking, and communication coordination\r\nAssist in maintaining onboarding materials and process documentation\r\nCompliance & Affordable Housing Support\r\nAssist in tracking affordable housing compliance requirements (certifications, recertifications, file documentation)\r\nMonitor deadlines and follow up with onsite teams on outstanding compliance itemsSupport audit preparation (e.g., REAC/NSPIRE, file audits) by organizing required documentation\r\nResident & Employee Relations Support\r\nAssist in reviewing and routing resident concerns to appropriate teams for timely resolution\r\nSupport documentation and tracking of employee relations matters in coordination with HR\r\nHelp ensure consistent handling of sensitive situations with professionalism and confidentiality\r\nMonitor trends in resident and employee feedback and escalates as needed\r\nOnsite Support & Coverage\r\nProvide occasional onsite support at San Diego-area properties to assist with operational needs, training support, or temporary coverage\r\nPerform light administrative support while onsite, including assisting with office organization, document management, and basic front-office functions as needed\r\nSupport onsite teams during staffing gaps, transitions, or high-demand periods\r\nAssist with onsite training reinforcement to ensure consistency in processes and expectations\r\nTravel & Work Requirements\r\nPosition is based in the corporate office with occasional travel required for onsite support and training\r\nTravel may include local San Diego properties and limited out-of-area support as needed\r\nValid driver's license and reliable transportation required\r\nAbility to travel between properties and corporate office during the workday\r\nQualifications\r\n2–4 years of experience in property management, operations, or administrative coordination\r\nExperience supporting multi-site portfolios preferred\r\nExposure to affordable housing programs (HUD, LIHTC, Section 8) strongly preferred\r\nStrong understanding of property management systems (e.g., Entrata, Yardi, AppFolio, RealPage)\r\nProficient in Microsoft Office (Excel, Outlook, Word)\r\nHighly organized with strong attention to detail and follow-through\r\nStrong written and verbal communication skills\r\nAbility to manage multiple priorities in a fast-paced environment\r\nCore Competencies\r\nExecution-focused: Ensures tasks are completed timely and accurately\r\nProcess-driven: Understands and enforces standardized workflows\r\nDetail-oriented: Identifies and addresses gaps proactively\r\nCommunicative: Clear, direct, and professional in all interactions\r\nCollaborative: Works effectively across departments and teams\r\nAdaptable: Able to shift between corporate and onsite support needs seamlessly\r\nWhy This Role Matters\r\nThis role is critical in driving operational consistency, improving communication, and supporting compliance across the portfolio. By bridging corporate and onsite teams, the Property Operations Coordinator helps ensure processes are followed, gaps are addressed quickly, and teams are supported where they need it most.\r\nJ-18808-Ljbffr","company":"Npm Node Package Manager Javascript","rawCompany":"npm node package manager javascript","city":"San Diego","state":"CA","isRemote":false,"isActive":false,"createdAt":"2026-04-09T15:37:27.041Z","occupations":[{"code":"11-9141.00","title":"Property, Real Estate, and Community Association Managers","slug":"property-real-estate-and-community-association-managers"},{"code":"13-1199.00","title":"Business Operations Specialists, All Other","slug":"business-operations-specialists-all-other"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"}],"industries":[{"code":"531311","title":"Residential Property Managers","slug":"residential-property-managers"},{"code":"531312","title":"Nonresidential Property Managers","slug":"nonresidential-property-managers"},{"code":"531110","title":"Lessors of Residential Buildings and Dwellings","slug":"lessors-of-residential-buildings-and-dwellings"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Property Operations Coordinator","description":"The Property Operations Coordinator plays a key role in supporting the day-to-day execution of operations across both affordable and conventional portfolios. This role acts as a central point of coordination between onsite teams and corporate departments, ensuring consistency, timeliness, and compliance in reporting, processes, and communication.\r\nThis position is highly detail-oriented and process-driven, responsible for supporting accounting workflows, operational reporting, onboarding/offboarding, and maintaining strong internal and resident-facing communication standards. The role is primarily based in the corporate office, with occasional onsite support as needed.\r\nOperations & Reporting Support\r\nAssist in compiling and distributing weekly and monthly property performance reports (occupancy, delinquency, budget tracking, etc.)\r\nTrack completion of required reporting from onsite teams and follow up on outstanding items\r\nMaintain organized records of operational data, reports, and supporting documentation\r\nSupport Regional Managers and corporate leadership with ad hoc reporting and analysis\r\nAccounting & Financial Coordination\r\nPartner with accounting to track and follow up on variances, missing documentation, and required submissions\r\nAssist with invoice tracking, vendor setup coordination, and CapEx documentation (including bid collection and organization)\r\nEnsure required financial documentation is submitted timely from onsite teams\r\nSupport bank reconciliation follow-ups and basic financial tracking as directed\r\nAdministrative & Process Coordination\r\nMaintain and enforce standardized operational processes across the portfolio\r\nTrack compliance with internal policies, procedures, and required workflows\r\nAssist in rolling out new initiatives, systems, and process improvements\r\nMonitor completion of required tasks (e.g., proposals, inspections, compliance deadlines)\r\nSupport in booking travel\r\nCommunication Management\r\nDraft and distribute clear, concise communications to onsite teams on behalf of corporate leadership\r\nServe as a liaison between operations, accounting, HR, maintenance, and onsite teams\r\nEnsure consistent messaging and timely follow-up across all levels of the organization\r\nProactively track, follow up, and escalation outstanding items to reduce communication gaps\r\nOnboarding & Offboarding Support\r\nCoordinate onboarding logistics for new hires, including system access, documentation, and training assignments\r\nPartner with HR and department leaders to ensure a smooth onboarding experience\r\nSupport offboarding processes, including system access removal, documentation tracking, and communication coordination\r\nAssist in maintaining onboarding materials and process documentation\r\nCompliance & Affordable Housing Support\r\nAssist in tracking affordable housing compliance requirements (certifications, recertifications, file documentation)\r\nMonitor deadlines and follow up with onsite teams on outstanding compliance itemsSupport audit preparation (e.g., REAC/NSPIRE, file audits) by organizing required documentation\r\nResident & Employee Relations Support\r\nAssist in reviewing and routing resident concerns to appropriate teams for timely resolution\r\nSupport documentation and tracking of employee relations matters in coordination with HR\r\nHelp ensure consistent handling of sensitive situations with professionalism and confidentiality\r\nMonitor trends in resident and employee feedback and escalates as needed\r\nOnsite Support & Coverage\r\nProvide occasional onsite support at San Diego-area properties to assist with operational needs, training support, or temporary coverage\r\nPerform light administrative support while onsite, including assisting with office organization, document management, and basic front-office functions as needed\r\nSupport onsite teams during staffing gaps, transitions, or high-demand periods\r\nAssist with onsite training reinforcement to ensure consistency in processes and expectations\r\nTravel & Work Requirements\r\nPosition is based in the corporate office with occasional travel required for onsite support and training\r\nTravel may include local San Diego properties and limited out-of-area support as needed\r\nValid driver's license and reliable transportation required\r\nAbility to travel between properties and corporate office during the workday\r\nQualifications\r\n2–4 years of experience in property management, operations, or administrative coordination\r\nExperience supporting multi-site portfolios preferred\r\nExposure to affordable housing programs (HUD, LIHTC, Section 8) strongly preferred\r\nStrong understanding of property management systems (e.g., Entrata, Yardi, AppFolio, RealPage)\r\nProficient in Microsoft Office (Excel, Outlook, Word)\r\nHighly organized with strong attention to detail and follow-through\r\nStrong written and verbal communication skills\r\nAbility to manage multiple priorities in a fast-paced environment\r\nCore Competencies\r\nExecution-focused: Ensures tasks are completed timely and accurately\r\nProcess-driven: Understands and enforces standardized workflows\r\nDetail-oriented: Identifies and addresses gaps proactively\r\nCommunicative: Clear, direct, and professional in all interactions\r\nCollaborative: Works effectively across departments and teams\r\nAdaptable: Able to shift between corporate and onsite support needs seamlessly\r\nWhy This Role Matters\r\nThis role is critical in driving operational consistency, improving communication, and supporting compliance across the portfolio. By bridging corporate and onsite teams, the Property Operations Coordinator helps ensure processes are followed, gaps are addressed quickly, and teams are supported where they need it most.\r\nJ-18808-Ljbffr","datePosted":"2026-04-09T15:37:27.041Z","dateModified":"2026-04-09T15:37:27.041Z","hiringOrganization":{"@type":"Organization","name":"Npm Node Package Manager Javascript","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"San Diego","addressRegion":"CA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"5e89c169cb5e47d179e67ef9"},"url":"https://jobsearcher.com/jobs/5e89c169cb5e47d179e67ef9"}}