{"schemaVersion":"jobsearcher.job.v1","id":"5c91d159de2e58a963b45012","url":"https://jobsearcher.com/jobs/5c91d159de2e58a963b45012","canonicalUrl":"https://jobsearcher.com/jobs/5c91d159de2e58a963b45012","title":"Program Coordinator - Federal Programs","description":"Position Overview\n\nWe are seeking a detail-oriented Program Coordinator to provide critical administrative and operational support for our growing portfolio of government contracts, with primary focus on National Reconnaissance Office (NRO) programs and Department of War initiatives. This role will work directly with our Program Manager to handle day-to-day reporting requirements, client communications, meeting coordination, and deliverable tracking, enabling the program leadership to focus on strategic initiatives and technical program execution.\n\nPrimary Responsibilities\n\nDaily Reporting & Data Management\n\nPrepare and submit daily collection reports to NRO via AVALON system by 11:00 AM ET (Monday-Friday)\nCompile weekly collection/delivery metrics for NRO (due Tuesdays by noon ET), including data formatting, quality control, and record-keeping for invoicing purposes\nAssist with monthly metrics compilation and revenue recognition documentation\nMaintain organized files and tracking systems to support reporting accuracy and audit requirements\n\nMeeting Coordination & Documentation\n\nCoordinate logistics for biweekly meetings with NRO stakeholders, including scheduling, agenda preparation, and materials distribution\nAttend and document weekly internal Spire team meetings, tracking action items and follow-up requirements\nSupport preparation of materials for monthly Project Management Reviews (PMRs), including status updates and action item summaries\nDistribute meeting notes and ensure timely follow-up on assigned action items\n\nClient Support & Communication\n\nServe as initial point of contact for routine NRO inquiries and information requests, escalating complex issues to the Program Manager\nDraft responses to standard customer questions and status requests under Program Manager guidance\nMaintain regular communication cadence with government stakeholders on routine matters\nTrack and monitor customer requests to ensure timely responses and resolution\n\nProject Support & Campaign Coordination\n\nAssist with administrative setup and documentation for new tasking and RFGL collection projects\nSupport initiation activities for new collection campaigns, coordinating with technical teams on deliverable schedules\nProvide administrative support during Space Force TacSRT tasking exercises, including daily standup coordination, slide deck compilation, and daily report assembly\nTrack project milestones and deadlines, providing proactive alerts to Program Manager\n\nContract Administration Support\n\nMonitor deliverable schedules and provide advance notification of upcoming deadlines\nAssist with documentation required for contract compliance and reporting\nMaintain records to support invoicing processes and revenue recognition\nHelp coordinate responses to contract administration questions and documentation requests\n\nCross-Functional Coordination\n\nFacilitate communication between government customers and internal technical teams (IT/Security, Engineering, Business Development)\nSupport coordination of cybersecurity deliverable schedules and status updates\nAssist with scheduling and logistics for demonstrations and technical reviews\nHelp coordinate Modeling and Simulation deliverable tracking with technical teams\n\nRequired Qualifications\n\nAssociate's or Bachelor's degree in Business Administration, Communications, or related field, OR a degree in a Space-related field, OR equivalent combination of education and relevant experience\n1-3 years of experience in an administrative, coordination, or junior project support role (government contracting experience preferred but not required)\nAbility to obtain and maintain Secret clearance (or active Secret clearance)\nStrong organizational skills with demonstrated ability to manage multiple tasks and competing deadlines\nExcellent written communication skills and attention to detail\nProficiency in Microsoft Office Suite, particularly PowerPoint, Excel, and Word\nComfortable learning new software systems and databases\nSelf-starter who can work independently once trained on established processes\nProfessional demeanor and ability to interact appropriately with government clients\n\nPreferred Qualifications\n\nActive Secret or Top Secret clearance\nPrior experience supporting Department of War or Intelligence Community contracts\nFamiliarity with project management principles and tools\nExperience with data compilation, formatting, and quality control processes\nBackground in aerospace, defense, or technology sectors\nExperience with government reporting systems or databases\nUnderstanding of basic financial/invoicing processes\n\nTime Commitment & Workload\n\nThis is a full-time position requiring 40 hours per week.\n\nCore recurring duties (daily reports, weekly metrics, meeting coordination, client communication, and administrative tasks) provide a consistent baseline workload. Beyond these scheduled activities, the role requires:\n\nProactive program support: anticipating needs, preparing materials in advance, maintaining documentation, and improving processes\nResponsive customer service: NRO and DoW customers have significant information needs and expect timely, thorough responses to inquiries\nNew project setup and coordination: supporting 1-2 new collection campaign initiations per month, each requiring 5-10 hours of setup coordination\nTacSRT exercise support: recurring Space Force exercises (every 2-3 months) that require intensive daily reporting and coordination for 2-3 week periods\nQuality control and process improvement: ensuring accuracy of all deliverables, catching issues before they reach customers, and refining workflows\nCross-functional coordination: facilitating information flow between technical teams and government stakeholders\nAdministrative excellence: maintaining comprehensive records, tracking action items across multiple concurrent efforts, and supporting audit/compliance requirements\n\nThe variable nature of customer requests, the need for responsive communication with government stakeholders, and the administrative rigor required for government contract support create a genuine full-time workload. As the program portfolio expands with additional government agency contracts, this role will be essential to maintaining operational excellence and customer satisfaction.\n\nWork Environment\n\nThis is a full-time position with standard business hours, Monday through Friday. Daily reporting deadlines (11:00 AM ET) require consistent morning availability. Some scheduling flexibility may be available depending on workload and customer needs. Remote work options may be available depending on security requirements.\n\nWhat Success Looks Like\n\nIn this role, you will:\n\nEnsure 100% on-time submission of all daily, weekly, and monthly reports\nReduce administrative burden on the Program Manager by handling routine reporting and coordination tasks\nDevelop strong working relationships with government customer contacts\nProactively identify potential scheduling conflicts or missed deadlines before they become issues\nMaintain accurate, well-organized documentation that supports smooth program operations\nBecome the subject matter expert on recurring reporting requirements and established processes\n\nGrowth Potential\n\nThis position offers excellent exposure to government contract operations and program management within the space technology sector. The successful candidate will gain hands-on experience with Department of War and Intelligence Community contracting, develop relationships with government stakeholders, and build foundational program management skills that can support career advancement within the organization.\n\nAbout This Opportunity\n\nThis role is ideal for an organized, detail-oriented professional looking to build experience in government contracting and program support. You'll work closely with experienced program leadership and technical teams while developing valuable skills in a dynamic, mission-focused environment. The ideal candidate is someone who takes pride in getting the details right, thrives on creating order from complexity, and wants to contribute to programs supporting national security objectives.\n\nSpire operates a hybrid work model, and this position will require you to work a minimum of three days per week in the office.\n\nAccess to US export-controlled software and/or technology may be required for this role. If needed, Spire will arrange the necessary licenses—this is not something candidates need to have before applying. #LI-DC1\n\nGlobal Perks\n\n️ Name Your Satellite Program (NYSP)\n Launch Attendance\n Generous Time Off Policy\n Education Assistance Program\n Employee Assistance Program (EAP)\n Employee Stock Purchase Program (ESPP)\n Family Leave\n Fitness Reimbursement\n Employee Referral Program\n Healthy snacks & beverages in every office\n\nAbout Spire\n\nWe improve life on Earth with data from space.\n\nSpire Global is a space-to-cloud analytics company that owns and operates the largest multi-purpose constellation of satellites. Its proprietary data and algorithms provide the most advanced maritime, aviation, and weather tracking in the world. In addition to its constellation, Spire's data infrastructure includes a global ground station network and 24/7 operations that provide real-time global coverage of every point on Earth.\n\nSpire is Global and our success draws upon the diverse viewpoints, skills and experiences of our employees. We are proud to be an equal opportunity employer and are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender identity or veteran status.\n\nTo help maintain a safe and secure workplace for Spire employees, all candidates who receive a conditional offer will be required to complete a background check. This may include criminal history and employment verification.\n\nPlease take a moment to review Spire's Global Data Privacy Notice for Employees, Contractors, Candidates and Visitors, as well as Spire's Privacy Policy.\n\nKindly be advised that communication regarding your application may come from @spire.com, @recruiting.spire.com, or from Candidate.fyi (our scheduling tool).","company":"Spire","rawCompany":"spire","city":"Washington","state":"DC","isRemote":false,"isActive":true,"createdAt":"2026-09-08T08:55:03.607Z","occupations":[{"code":"13-1082.00","title":"Project Management Specialists","slug":"project-management-specialists"},{"code":"13-1199.00","title":"Business Operations Specialists, All Other","slug":"business-operations-specialists-all-other"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"}],"industries":[{"code":"921190","title":"Other General Government Support","slug":"other-general-government-support"},{"code":"928110","title":"National Security","slug":"national-security"},{"code":"927110","title":"Space Research and Technology","slug":"space-research-and-technology"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Program Coordinator - Federal Programs","description":"Position Overview\n\nWe are seeking a detail-oriented Program Coordinator to provide critical administrative and operational support for our growing portfolio of government contracts, with primary focus on National Reconnaissance Office (NRO) programs and Department of War initiatives. This role will work directly with our Program Manager to handle day-to-day reporting requirements, client communications, meeting coordination, and deliverable tracking, enabling the program leadership to focus on strategic initiatives and technical program execution.\n\nPrimary Responsibilities\n\nDaily Reporting & Data Management\n\nPrepare and submit daily collection reports to NRO via AVALON system by 11:00 AM ET (Monday-Friday)\nCompile weekly collection/delivery metrics for NRO (due Tuesdays by noon ET), including data formatting, quality control, and record-keeping for invoicing purposes\nAssist with monthly metrics compilation and revenue recognition documentation\nMaintain organized files and tracking systems to support reporting accuracy and audit requirements\n\nMeeting Coordination & Documentation\n\nCoordinate logistics for biweekly meetings with NRO stakeholders, including scheduling, agenda preparation, and materials distribution\nAttend and document weekly internal Spire team meetings, tracking action items and follow-up requirements\nSupport preparation of materials for monthly Project Management Reviews (PMRs), including status updates and action item summaries\nDistribute meeting notes and ensure timely follow-up on assigned action items\n\nClient Support & Communication\n\nServe as initial point of contact for routine NRO inquiries and information requests, escalating complex issues to the Program Manager\nDraft responses to standard customer questions and status requests under Program Manager guidance\nMaintain regular communication cadence with government stakeholders on routine matters\nTrack and monitor customer requests to ensure timely responses and resolution\n\nProject Support & Campaign Coordination\n\nAssist with administrative setup and documentation for new tasking and RFGL collection projects\nSupport initiation activities for new collection campaigns, coordinating with technical teams on deliverable schedules\nProvide administrative support during Space Force TacSRT tasking exercises, including daily standup coordination, slide deck compilation, and daily report assembly\nTrack project milestones and deadlines, providing proactive alerts to Program Manager\n\nContract Administration Support\n\nMonitor deliverable schedules and provide advance notification of upcoming deadlines\nAssist with documentation required for contract compliance and reporting\nMaintain records to support invoicing processes and revenue recognition\nHelp coordinate responses to contract administration questions and documentation requests\n\nCross-Functional Coordination\n\nFacilitate communication between government customers and internal technical teams (IT/Security, Engineering, Business Development)\nSupport coordination of cybersecurity deliverable schedules and status updates\nAssist with scheduling and logistics for demonstrations and technical reviews\nHelp coordinate Modeling and Simulation deliverable tracking with technical teams\n\nRequired Qualifications\n\nAssociate's or Bachelor's degree in Business Administration, Communications, or related field, OR a degree in a Space-related field, OR equivalent combination of education and relevant experience\n1-3 years of experience in an administrative, coordination, or junior project support role (government contracting experience preferred but not required)\nAbility to obtain and maintain Secret clearance (or active Secret clearance)\nStrong organizational skills with demonstrated ability to manage multiple tasks and competing deadlines\nExcellent written communication skills and attention to detail\nProficiency in Microsoft Office Suite, particularly PowerPoint, Excel, and Word\nComfortable learning new software systems and databases\nSelf-starter who can work independently once trained on established processes\nProfessional demeanor and ability to interact appropriately with government clients\n\nPreferred Qualifications\n\nActive Secret or Top Secret clearance\nPrior experience supporting Department of War or Intelligence Community contracts\nFamiliarity with project management principles and tools\nExperience with data compilation, formatting, and quality control processes\nBackground in aerospace, defense, or technology sectors\nExperience with government reporting systems or databases\nUnderstanding of basic financial/invoicing processes\n\nTime Commitment & Workload\n\nThis is a full-time position requiring 40 hours per week.\n\nCore recurring duties (daily reports, weekly metrics, meeting coordination, client communication, and administrative tasks) provide a consistent baseline workload. Beyond these scheduled activities, the role requires:\n\nProactive program support: anticipating needs, preparing materials in advance, maintaining documentation, and improving processes\nResponsive customer service: NRO and DoW customers have significant information needs and expect timely, thorough responses to inquiries\nNew project setup and coordination: supporting 1-2 new collection campaign initiations per month, each requiring 5-10 hours of setup coordination\nTacSRT exercise support: recurring Space Force exercises (every 2-3 months) that require intensive daily reporting and coordination for 2-3 week periods\nQuality control and process improvement: ensuring accuracy of all deliverables, catching issues before they reach customers, and refining workflows\nCross-functional coordination: facilitating information flow between technical teams and government stakeholders\nAdministrative excellence: maintaining comprehensive records, tracking action items across multiple concurrent efforts, and supporting audit/compliance requirements\n\nThe variable nature of customer requests, the need for responsive communication with government stakeholders, and the administrative rigor required for government contract support create a genuine full-time workload. As the program portfolio expands with additional government agency contracts, this role will be essential to maintaining operational excellence and customer satisfaction.\n\nWork Environment\n\nThis is a full-time position with standard business hours, Monday through Friday. Daily reporting deadlines (11:00 AM ET) require consistent morning availability. Some scheduling flexibility may be available depending on workload and customer needs. Remote work options may be available depending on security requirements.\n\nWhat Success Looks Like\n\nIn this role, you will:\n\nEnsure 100% on-time submission of all daily, weekly, and monthly reports\nReduce administrative burden on the Program Manager by handling routine reporting and coordination tasks\nDevelop strong working relationships with government customer contacts\nProactively identify potential scheduling conflicts or missed deadlines before they become issues\nMaintain accurate, well-organized documentation that supports smooth program operations\nBecome the subject matter expert on recurring reporting requirements and established processes\n\nGrowth Potential\n\nThis position offers excellent exposure to government contract operations and program management within the space technology sector. The successful candidate will gain hands-on experience with Department of War and Intelligence Community contracting, develop relationships with government stakeholders, and build foundational program management skills that can support career advancement within the organization.\n\nAbout This Opportunity\n\nThis role is ideal for an organized, detail-oriented professional looking to build experience in government contracting and program support. You'll work closely with experienced program leadership and technical teams while developing valuable skills in a dynamic, mission-focused environment. The ideal candidate is someone who takes pride in getting the details right, thrives on creating order from complexity, and wants to contribute to programs supporting national security objectives.\n\nSpire operates a hybrid work model, and this position will require you to work a minimum of three days per week in the office.\n\nAccess to US export-controlled software and/or technology may be required for this role. If needed, Spire will arrange the necessary licenses—this is not something candidates need to have before applying. #LI-DC1\n\nGlobal Perks\n\n️ Name Your Satellite Program (NYSP)\n Launch Attendance\n Generous Time Off Policy\n Education Assistance Program\n Employee Assistance Program (EAP)\n Employee Stock Purchase Program (ESPP)\n Family Leave\n Fitness Reimbursement\n Employee Referral Program\n Healthy snacks & beverages in every office\n\nAbout Spire\n\nWe improve life on Earth with data from space.\n\nSpire Global is a space-to-cloud analytics company that owns and operates the largest multi-purpose constellation of satellites. Its proprietary data and algorithms provide the most advanced maritime, aviation, and weather tracking in the world. In addition to its constellation, Spire's data infrastructure includes a global ground station network and 24/7 operations that provide real-time global coverage of every point on Earth.\n\nSpire is Global and our success draws upon the diverse viewpoints, skills and experiences of our employees. We are proud to be an equal opportunity employer and are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender identity or veteran status.\n\nTo help maintain a safe and secure workplace for Spire employees, all candidates who receive a conditional offer will be required to complete a background check. This may include criminal history and employment verification.\n\nPlease take a moment to review Spire's Global Data Privacy Notice for Employees, Contractors, Candidates and Visitors, as well as Spire's Privacy Policy.\n\nKindly be advised that communication regarding your application may come from @spire.com, @recruiting.spire.com, or from Candidate.fyi (our scheduling tool).","datePosted":"2026-09-08T08:55:03.607Z","dateModified":"2026-09-08T08:55:03.607Z","hiringOrganization":{"@type":"Organization","name":"Spire","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Washington","addressRegion":"DC","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"5c91d159de2e58a963b45012"},"url":"https://jobsearcher.com/jobs/5c91d159de2e58a963b45012"}}