{"schemaVersion":"jobsearcher.job.v1","id":"5c2e2d2bbe0a14d0ffd608d6","url":"https://jobsearcher.com/jobs/5c2e2d2bbe0a14d0ffd608d6","canonicalUrl":"https://jobsearcher.com/jobs/5c2e2d2bbe0a14d0ffd608d6","title":"Office Coordinator","description":"Position Summary\nThe Office Coordinator provides essential administrative and operational support by reviewing field work orders, calculating and recording employee time, entering job-costing information, coordinating concrete orders, and assisting with safety and attendance documentation. This position serves as the primary point of contact for incoming phone calls and guests entering the office while helping maintain accurate records, timely communication, and organized daily office operations.\nFunctions\nReview paper work orders submitted by field personnel for completeness and accuracy.\nCalculate and track employee hours from daily work orders.\nEnter employee time into multiple Excel spreadsheets for payroll processing.\nEnter job-specific labor and production information for job-costing purposes.\nIdentify missing, incomplete, or inconsistent information and follow up with the appropriate personnel.\nPrepare reports and documentation for management review.\nSort, organize, and file work orders and supporting documentation after data entry is complete.\nReceive concrete orders from foremen and coordinate orders with the appropriate concrete suppliers.\nAssist with monthly safety-related tasks, documentation, and recordkeeping.\nMaintain documentation of employee PTO requests, absences, tardiness, and other attendance-related information.\nManage and maintain the President’s Outlook calendar\nAnswer incoming calls in a friendly and professional manner and route calls appropriately.\nGreet and assist employees, visitors, vendors, and other guests.\nReceive, open, sort, and distribute mail, packages, and other deliveries.\nMaintain a welcoming, organized, and professional front-office environment.\nRestock breakrooms, restrooms, supply rooms, and other common areas.\nMaintain an adequate inventory of office forms, paper, and general supplies.\nPerform data entry and other clerical or administrative duties as assigned.\nPhysical Demands\nProlonged periods of sitting and working at a desk and computer.\nOccasionally lifts and carries office supplies, files, packages, or other office items.\nContinuous use of vision for reading, reviewing documents, and computer work.\nFrequent use of hearing for telephone and in-person communication.\nRequirements\nHigh school diploma or equivalent required; previous administrative, data-entry, payroll-support, or construction office experience preferred.\nProficiency in Microsoft Excel, Outlook, and other standard office programs.\nStrong mathematical, organizational, and time-management skills with excellent attention to detail.\nAbility to accurately calculate employee hours, enter job-related data, maintain records, and recognize missing or inconsistent information.\nStrong verbal and written communication skills with a professional and courteous approach when assisting employees, visitors, vendors, and suppliers.\nAbility to manage multiple priorities and frequent interruptions while completing time-sensitive responsibilities accurately.\nDependable attendance and punctuality with the ability to work independently, follow established procedures, and maintain confidentiality.\nAbility to perform the essential duties of the position, with or without reasonable accommodation.\nAbility to pass pre-employment drug screening and comply with the company's drug and alcohol policy.\nWork Environment\nReports To: Assigned Manager\nWork Location: Main office building\nSchedule: Monday through Friday 8:00am – 5:00pm with a one-hour lunch break\nBenefits\nMedical Insurance\nTelemedicine Access\nDental Insurance\nVision Insurance\n401 (k) Retirement Account + Company Match\nLife Insurance\nAnnual Performance Reviews\nPTO Package\nEmployee Appreciation Events\nPaid Holidays\nWork Location: In person","company":"Miesconstruction","rawCompany":"miesconstruction","city":"Marienthal","state":"KS","isRemote":false,"isActive":false,"createdAt":"2026-08-08T14:03:54.885Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-9061.00","title":"Office Clerks, General","slug":"office-clerks-general"},{"code":"43-9199.00","title":"Office and Administrative Support Workers, All Other","slug":"office-and-administrative-support-workers-all-other"}],"industries":[{"code":"561110","title":"Office Administrative Services","slug":"office-administrative-services"},{"code":"236220","title":"Commercial and Institutional Building Construction","slug":"commercial-and-institutional-building-construction"},{"code":"237990","title":"Other Heavy and Civil Engineering Construction","slug":"other-heavy-and-civil-engineering-construction"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Office Coordinator","description":"Position Summary\nThe Office Coordinator provides essential administrative and operational support by reviewing field work orders, calculating and recording employee time, entering job-costing information, coordinating concrete orders, and assisting with safety and attendance documentation. This position serves as the primary point of contact for incoming phone calls and guests entering the office while helping maintain accurate records, timely communication, and organized daily office operations.\nFunctions\nReview paper work orders submitted by field personnel for completeness and accuracy.\nCalculate and track employee hours from daily work orders.\nEnter employee time into multiple Excel spreadsheets for payroll processing.\nEnter job-specific labor and production information for job-costing purposes.\nIdentify missing, incomplete, or inconsistent information and follow up with the appropriate personnel.\nPrepare reports and documentation for management review.\nSort, organize, and file work orders and supporting documentation after data entry is complete.\nReceive concrete orders from foremen and coordinate orders with the appropriate concrete suppliers.\nAssist with monthly safety-related tasks, documentation, and recordkeeping.\nMaintain documentation of employee PTO requests, absences, tardiness, and other attendance-related information.\nManage and maintain the President’s Outlook calendar\nAnswer incoming calls in a friendly and professional manner and route calls appropriately.\nGreet and assist employees, visitors, vendors, and other guests.\nReceive, open, sort, and distribute mail, packages, and other deliveries.\nMaintain a welcoming, organized, and professional front-office environment.\nRestock breakrooms, restrooms, supply rooms, and other common areas.\nMaintain an adequate inventory of office forms, paper, and general supplies.\nPerform data entry and other clerical or administrative duties as assigned.\nPhysical Demands\nProlonged periods of sitting and working at a desk and computer.\nOccasionally lifts and carries office supplies, files, packages, or other office items.\nContinuous use of vision for reading, reviewing documents, and computer work.\nFrequent use of hearing for telephone and in-person communication.\nRequirements\nHigh school diploma or equivalent required; previous administrative, data-entry, payroll-support, or construction office experience preferred.\nProficiency in Microsoft Excel, Outlook, and other standard office programs.\nStrong mathematical, organizational, and time-management skills with excellent attention to detail.\nAbility to accurately calculate employee hours, enter job-related data, maintain records, and recognize missing or inconsistent information.\nStrong verbal and written communication skills with a professional and courteous approach when assisting employees, visitors, vendors, and suppliers.\nAbility to manage multiple priorities and frequent interruptions while completing time-sensitive responsibilities accurately.\nDependable attendance and punctuality with the ability to work independently, follow established procedures, and maintain confidentiality.\nAbility to perform the essential duties of the position, with or without reasonable accommodation.\nAbility to pass pre-employment drug screening and comply with the company's drug and alcohol policy.\nWork Environment\nReports To: Assigned Manager\nWork Location: Main office building\nSchedule: Monday through Friday 8:00am – 5:00pm with a one-hour lunch break\nBenefits\nMedical Insurance\nTelemedicine Access\nDental Insurance\nVision Insurance\n401 (k) Retirement Account + Company Match\nLife Insurance\nAnnual Performance Reviews\nPTO Package\nEmployee Appreciation Events\nPaid Holidays\nWork Location: In person","datePosted":"2026-08-08T14:03:54.885Z","dateModified":"2026-08-08T14:03:54.885Z","hiringOrganization":{"@type":"Organization","name":"Miesconstruction","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Marienthal","addressRegion":"KS","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"5c2e2d2bbe0a14d0ffd608d6"},"url":"https://jobsearcher.com/jobs/5c2e2d2bbe0a14d0ffd608d6"}}