Associate QARA

This position will provide administrative and operational support to the Corporate Quality Assurance and Regulatory Affairs team, including one Vice President and three US-based Directors. This role supports daily departmental administrative activities (for both site-based and remote teams), maintains documentation, and assists with the coordination of departmental tactical administrative needs.Key ResponsibilitiesOperational Responsibilities (30%): Assist in obtaining documentation that will be submitted to regulatory bodiesAssist with monitoring internal project deadlines and ensuring timely completion of assigned project tasksMaintains projects tasks such as organizing reports, agreements and other files and provides detailed updates to key stakeholdersCoordinates correspondence with key partners to monitor progress and ensure project timelines are maintainedAdministrative Support Responsibilities (50%): Perform everyday administrative functions including clerical functions such as scheduling, supply ordering, organizing travelHelp coordinate logistics and communication across departments and with external vendorsResponsible for planning, pre-meeting preparation, communication of meeting materials to attendees, minutes of meeting and post meeting communication and related activitiesParticipates in special projects and performs other duties as requiredTeam Budget / Expenses Tracking (10%): Prepare, Maintain and track/reconcile departmental expense submissionsProvide updated report to leadership reviewOnsite (Melville) Support (10%: Manage onsite event logistics like departmental meetings, external audits, training sessions, summits and roundtablesAssists with preparations and coordinates plans for on-site meetingsMaintain, organize, and update physical file systems including binders, archives, secure storage cabinets and maintain regulatory librarySupport the team with compiling documentation in connection with onsite regulatory audits and inspectionsSpecific Knowledge & SkillsGood technology skills required, including Microsoft Office (Teams, Word, Excel, Access, Powerpoint, Outlook)Excellent verbal and written communication skills.Financial/budgeting skills are helpfulMust have good interpersonal skills, able to multi-task and be comfortable with a flexible environmentGeneral Skills & CompetenciesGeneral proficiency with tools, systems, and proceduresBasic planning/organizational skills and techniquesBasic analysis and problem-solving skillsBasic verbal and written communication skillsMinimum Work ExperienceTypically 1 to 3 years of related professional experience.Preferred EducationTypically a Bachelor's Degree or global equivalent in related discipline.Travel / Physical DemandsTravel typically less than 10%. Office environment. No special physical demands required. This position works in a hybrid format, in our Melville, NY office, three days per week, and remotely two days per week in a typical work week.The posted range for this position is $56,351-$77,483, which is the expected starting base salary range for an employee who is new to the role to fully proficient in the role. Many factors go into determining employee pay within the posted range including prior experience, current skills, location/labor market, internal equity, etc.Other benefits available include: Medical, Dental and Vision Coverage, 401K Plan with Company Match, PTO [or sick leave if applicable], Paid Parental Leave, Income Protection, Work Life Assistance Program, Flexible Spending Accounts, Educational Benefits, Worldwide Scholarship Program and Volunteer Opportunities.Henry Schein, Inc. is an Equal Employment Opportunity Employer and does not discriminate against applicants or employees on the basis of race, color, religion, creed, national origin, ancestry, disability that can be reasonably accommodated without undue hardship, sex, sexual orientation, gender identity, age, citizenship, marital or veteran status, or any other legally protected status.For more information about career opportunities at Henry Schein, please visit our website at: www.henryschein.com/careersFraud AlertHenry Schein has recently been made aware of multiple scams where unauthorized individuals are using Henry Schein's name and logo to solicit potential job seekers for employment.Please be advised that Henry Schein's official U.S. website is www.henryschein.com. Any other format is not genuine. Any jobs posted by Henry Schein or its recruiters on the internet may be accessed through Henry Schein's on-line "career opportunities" portal through this official website. Applicants who wish to seek employment with Henry Schein are advised to verify the job posting through this portal.No money transfers, payments of any kind, or credit card numbers, will EVER be requested from applicants by Henry Schein or any recruiters on its behalf, at any point in the recruitment process.