Office Manager

Job Description Location: [City, State]Job Type: Full-TimeMaximise your chances of a successful application to this job by ensuring your CV and skills are a good match.About UsWe are a fast-paced construction manufacturing and installation company seeking an organized, detail-oriented mature Office Manager to oversee daily administrative operations and support multiple departments. This position is ideal for a proactive leader who enjoys creating efficient systems, improving workflows, and ensuring smooth office operations.Position SummaryThe Office Manager is responsible for managing office administration, human resources support, accounting coordination, and operational processes. The ideal candidate will possess strong leadership, communication, and organizational skills with the ability to multitask in a dynamic environment.Key ResponsibilitiesManage daily office operations and administrative functionsOversee accounts payable and accounts receivable processesCoordinate payroll submissions and employee recordsAssist with hiring, onboarding, and employee documentationMaintain company licenses, insurance certificates, and compliance recordsManage office supplies, equipment, and vendor relationshipsDevelop and improve office procedures and workflow systemsPrepare reports, spreadsheets, and operational summaries for managementCoordinate meetings, schedules, and company communicationsSupport project managers, production staff, and field operationsMonitor KPI tracking and assist with performance reportingMaintain organized digital and physical filing systemsHandle confidential information with professionalism and discretionQualifications5+ years of office management or administrative leadership experienceConstruction, manufacturing, or related industry experience preferredStrong knowledge of Microsoft Office Suite and ExcelExperience with accounting software such as QuickBooks 5+yearsExcellent verbal and written communication skillsStrong problem-solving and organizational abilitiesAbility to prioritize tasks and manage multiple deadlinesProfessional demeanor and positive attitudePreferred QualificationsHuman Resources experiencePayroll processing experienceKnowledge of job costingExperience implementing office systems and proceduresP&L, Reconciling xhyhwjd multiple accountsStrong understanding of accounting principles and financial reportingExperience preparing monthly Profit & Loss statements and Balance Sheet reportsProficiency in bank reconciliations and account analysisAbility to identify financial discrepancies and implement corrective actionsExperience with job costing, construction accounting, or manufacturing accounting is highly preferredReport to external CPABenefitsCompetitive salary based on experiencePaid time off and holidaysHealth insurance benefitsProfessional development opportunitiesGrowth potential within the organizationHow to ApplyPlease submit your resume and a brief cover letter outlining your experience and qualifications.