{"schemaVersion":"jobsearcher.job.v1","id":"5a948ae88eb0addbcbe96bf6","url":"https://jobsearcher.com/jobs/5a948ae88eb0addbcbe96bf6","canonicalUrl":"https://jobsearcher.com/jobs/5a948ae88eb0addbcbe96bf6","title":"Office Coordinator","description":"About Us:\n\nSummit Line Construction, a subsidiary of Quanta Services, Inc. (NYSE: PWR), is one of North America's premier utility construction companies. Headquartered in Heber City, Utah, we offer powerline and substation construction and maintenance services in a variety of utility markets. Like many Quanta operating companies, Summit Line continues to experience significant growth. As our national operations expand, we seek motivated individuals to join the team!\n\nAbout this Role:\n\nCompany Overview:\n\nSummit Line Construction is headquartered in Heber City, Utah with additional Utah locations in Sandy and Provo. You can also find our offices in Northern California, Reno, Las Vegas and Phoenix with project locations across the western region. We offer our team members competitive pay and benefits, rewarding work, growth opportunities, and a constructive and collaborative work environment.\n\nPosition Overview: The Office Coordinator supports the Office Manager in executing the daily operations of a regional office at Summit Line Construction. This role contributes to the smooth coordination of administrative tasks, onboarding, scheduling, payroll support, document control, communication, and basic AP/AR functions. The Office Coordinator ensures efficient workflow, compliance with documentation and timekeeping requirements, and timely financial transaction processing in support of project and field teams\n\nWhat You'll Do:\n\nKey Responsibilities\n\nAdministrative & Operational Support\n\nAssist with daily office functions, ensuring administrative tasks are completed accurately and on time.\nMaintain organized office supply inventory; reorder materials and coordinate vendor services.\nMaintain a safe and organized office environment; schedule maintenance and cleaning services as needed.\nSupport the Office Manager in preparing operational reports and updates for leadership.\n\nEmployee Onboarding & Support\n\nSchedule onboarding meetings, safety orientations, and equipment setups for new hires.\nEnsure new hire documents are completed and DOT compliance paperwork is submitted and logged promptly.\nUpload all onboarding documentation into HRIS and confirm readiness with field supervision and corporate HR.\nWork with the Safety Team to track and validate training completions for all field employees.\n\nPayroll & Timekeeping\n\nCollect and review daily timesheets and crew time entries from field leaders.\nPrepare accurate payroll summaries for review by the Office Manager and Payroll Department.\nTrack and document temporary wage/job changes for union employees.\n\nScheduling & Calendar Management\n\nMaintain and update the regional calendar for meetings, trainings, events, and key deadlines.\nSchedule rooms, travel, and logistics for events; ensure meeting and travel details are confirmed in advance.\nDistribute reminders, confirmations, and follow-ups for all scheduled activities.\n\nClient and Stakeholder Communication\n\nServe as a secondary point of contact for client or vendor inquiries in the Office Manager’s absence.\nDraft and distribute internal communications, announcements, and meeting notes.\nProvide timely and professional responses that reflect Summit Line’s service standards.\n\nDocument Control & Compliance\n\nOrganize, file, and upload employee, safety, and project documentation in accordance with compliance standards.\nTrack documentation deadlines such as certifications, license renewals, and training records.\nAssist with document preparation and organization for internal audits and external reviews.\n\nAccounts Payable / Accounts Receivable (AP/AR) Support\n\nAssist with preparing and submitting project-related invoices and billing documents.\nTrack invoice deadlines and coordinate with project management and AR teams to ensure timely submission.\nCode and submit vendor invoices and receipts for AP processing; flag discrepancies as needed.\nMaintain tracking logs for outgoing invoices and incoming vendor payments.\nWhat You'll Bring:\n\nQualifications\n\n Required Education\n\nBachelor’s degree in Business, Finance, Information Technology, or a closely related field.\n\nRequired Experience\n\n5+ years of experience in business operations, process improvement, reporting/analytics, compliance administration, or a related role.\n2+ years of experience leading people and/or cross-functional initiatives (direct supervisory experience preferred).\nDemonstrated experience developing and maintaining SOPs/policies, coordinating change management, and delivering measurable process improvements.\nExperience building and maintaining business reporting (dashboards, recurring leadership packets, KPI tracking).\n\nPreferred Experience\n\nExperience in construction, utilities, or field-based operations environments.\nFamiliarity with contractor/customer compliance platforms (e.g., ISNetworld) and document control practices.\nExposure to business systems and tools such as HCSS applications, Procore,D Edwards ERP, SharePoint, Smartsheet, or Salesforce.\n Lean, Six Sigma, or similar continuous improvement training/certification (preferred).\n\nSkills & Competencies\n\nStrong analytical and problem-solving skills with the ability to translate data into insights and actions.\nExcellent written and verbal communication skills; ability to create clear, usable documentation for technical and non-technical audiences.\nHigh attention to detail with consistent follow-through and ownership mindset.\nEffective stakeholder management across corporate and field teams; collaborative, service-oriented approach.\nAbility to manage multiple priorities and deadlines in a fast-paced environment while maintaining confidentiality.\n\nTechnical Proficiency\n\nAdvanced proficiency in Microsoft Excel (data analysis, pivot tables, complex formulas) and Microsoft Office (Word, PowerPoint, Outlook).\nExperience creating and maintaining dashboards and reports in Microsoft Power BI\n Working knowledge of SQL and data modeling concepts is strongly preferred.\nExperience with workflow/document platforms (e.g., SharePoint) and project tracking tools (e.g., Smartsheet) is desirable.\n\nOther Requirements\n\nValid driver’s license and ability to travel locally and within Summit’s operational geographic footprint to offices and job sites as needed.\nMust be able to work independently, exercise sound judgment, and handle sensitive information with discretion.\nDrug Free Workplace: New employees must submit and successfully pass post-offer drug and alcohol screening.\n\nPhysical Demands:\n\nStand and walk for extended periods of time\nWork outdoors in varying weather conditions\nNavigate uneven terrain at job sites\nUse hands to handle tools, materials, and equipment\nBend, stoop, kneel, crouch, and climb as required\nClimb ladders and stairs\nWork at elevated heights when necessary\nLift, carry, and move materials weighing up to 50 pounds on a regular basis(e.g. files, training materials, event supplies).\nCommunicate effectively with team members and supervisors\nMaintain visual awareness sufficient to safely operate tools and equipment\n\nReasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position.\n\nWhat You'll Get:\n\nBenefits:\n\nWe offer an extremely competitive and comprehensive benefits package including:\n\nPTO that starts accruing DAY 1\n401K Immediate Vesting; employer match starting same day\nSeveral medical plans to choose from\nDental Plan and Vision Plan\nLife insurance, short term & long-term disability\nPaid Holidays\nPet Insurance\nEmployee discounts, EAP and Wellness Program\n\nIdentity Theft Protection and so much more!\n\nEqual Opportunity Employer:\n\nAll qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.\n\nWe are an Equal Opportunity Employer, including disability and protected veteran status.\n\nWe prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.","company":"Summitlineconstructio","rawCompany":"summitlineconstructio","city":"Provo","state":"UT","isRemote":false,"isActive":false,"createdAt":"2026-09-02T11:29:07.474Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-9061.00","title":"Office Clerks, General","slug":"office-clerks-general"},{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"}],"industries":[{"code":"561110","title":"Office Administrative Services","slug":"office-administrative-services"},{"code":"237130","title":"Power and Communication Line and Related Structures Construction","slug":"power-and-communication-line-and-related-structures-construction"},{"code":"551114","title":"Corporate, Subsidiary, and Regional Managing Offices","slug":"corporate-subsidiary-and-regional-managing-offices"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Office Coordinator","description":"About Us:\n\nSummit Line Construction, a subsidiary of Quanta Services, Inc. (NYSE: PWR), is one of North America's premier utility construction companies. Headquartered in Heber City, Utah, we offer powerline and substation construction and maintenance services in a variety of utility markets. Like many Quanta operating companies, Summit Line continues to experience significant growth. As our national operations expand, we seek motivated individuals to join the team!\n\nAbout this Role:\n\nCompany Overview:\n\nSummit Line Construction is headquartered in Heber City, Utah with additional Utah locations in Sandy and Provo. You can also find our offices in Northern California, Reno, Las Vegas and Phoenix with project locations across the western region. We offer our team members competitive pay and benefits, rewarding work, growth opportunities, and a constructive and collaborative work environment.\n\nPosition Overview: The Office Coordinator supports the Office Manager in executing the daily operations of a regional office at Summit Line Construction. This role contributes to the smooth coordination of administrative tasks, onboarding, scheduling, payroll support, document control, communication, and basic AP/AR functions. The Office Coordinator ensures efficient workflow, compliance with documentation and timekeeping requirements, and timely financial transaction processing in support of project and field teams\n\nWhat You'll Do:\n\nKey Responsibilities\n\nAdministrative & Operational Support\n\nAssist with daily office functions, ensuring administrative tasks are completed accurately and on time.\nMaintain organized office supply inventory; reorder materials and coordinate vendor services.\nMaintain a safe and organized office environment; schedule maintenance and cleaning services as needed.\nSupport the Office Manager in preparing operational reports and updates for leadership.\n\nEmployee Onboarding & Support\n\nSchedule onboarding meetings, safety orientations, and equipment setups for new hires.\nEnsure new hire documents are completed and DOT compliance paperwork is submitted and logged promptly.\nUpload all onboarding documentation into HRIS and confirm readiness with field supervision and corporate HR.\nWork with the Safety Team to track and validate training completions for all field employees.\n\nPayroll & Timekeeping\n\nCollect and review daily timesheets and crew time entries from field leaders.\nPrepare accurate payroll summaries for review by the Office Manager and Payroll Department.\nTrack and document temporary wage/job changes for union employees.\n\nScheduling & Calendar Management\n\nMaintain and update the regional calendar for meetings, trainings, events, and key deadlines.\nSchedule rooms, travel, and logistics for events; ensure meeting and travel details are confirmed in advance.\nDistribute reminders, confirmations, and follow-ups for all scheduled activities.\n\nClient and Stakeholder Communication\n\nServe as a secondary point of contact for client or vendor inquiries in the Office Manager’s absence.\nDraft and distribute internal communications, announcements, and meeting notes.\nProvide timely and professional responses that reflect Summit Line’s service standards.\n\nDocument Control & Compliance\n\nOrganize, file, and upload employee, safety, and project documentation in accordance with compliance standards.\nTrack documentation deadlines such as certifications, license renewals, and training records.\nAssist with document preparation and organization for internal audits and external reviews.\n\nAccounts Payable / Accounts Receivable (AP/AR) Support\n\nAssist with preparing and submitting project-related invoices and billing documents.\nTrack invoice deadlines and coordinate with project management and AR teams to ensure timely submission.\nCode and submit vendor invoices and receipts for AP processing; flag discrepancies as needed.\nMaintain tracking logs for outgoing invoices and incoming vendor payments.\nWhat You'll Bring:\n\nQualifications\n\n Required Education\n\nBachelor’s degree in Business, Finance, Information Technology, or a closely related field.\n\nRequired Experience\n\n5+ years of experience in business operations, process improvement, reporting/analytics, compliance administration, or a related role.\n2+ years of experience leading people and/or cross-functional initiatives (direct supervisory experience preferred).\nDemonstrated experience developing and maintaining SOPs/policies, coordinating change management, and delivering measurable process improvements.\nExperience building and maintaining business reporting (dashboards, recurring leadership packets, KPI tracking).\n\nPreferred Experience\n\nExperience in construction, utilities, or field-based operations environments.\nFamiliarity with contractor/customer compliance platforms (e.g., ISNetworld) and document control practices.\nExposure to business systems and tools such as HCSS applications, Procore,D Edwards ERP, SharePoint, Smartsheet, or Salesforce.\n Lean, Six Sigma, or similar continuous improvement training/certification (preferred).\n\nSkills & Competencies\n\nStrong analytical and problem-solving skills with the ability to translate data into insights and actions.\nExcellent written and verbal communication skills; ability to create clear, usable documentation for technical and non-technical audiences.\nHigh attention to detail with consistent follow-through and ownership mindset.\nEffective stakeholder management across corporate and field teams; collaborative, service-oriented approach.\nAbility to manage multiple priorities and deadlines in a fast-paced environment while maintaining confidentiality.\n\nTechnical Proficiency\n\nAdvanced proficiency in Microsoft Excel (data analysis, pivot tables, complex formulas) and Microsoft Office (Word, PowerPoint, Outlook).\nExperience creating and maintaining dashboards and reports in Microsoft Power BI\n Working knowledge of SQL and data modeling concepts is strongly preferred.\nExperience with workflow/document platforms (e.g., SharePoint) and project tracking tools (e.g., Smartsheet) is desirable.\n\nOther Requirements\n\nValid driver’s license and ability to travel locally and within Summit’s operational geographic footprint to offices and job sites as needed.\nMust be able to work independently, exercise sound judgment, and handle sensitive information with discretion.\nDrug Free Workplace: New employees must submit and successfully pass post-offer drug and alcohol screening.\n\nPhysical Demands:\n\nStand and walk for extended periods of time\nWork outdoors in varying weather conditions\nNavigate uneven terrain at job sites\nUse hands to handle tools, materials, and equipment\nBend, stoop, kneel, crouch, and climb as required\nClimb ladders and stairs\nWork at elevated heights when necessary\nLift, carry, and move materials weighing up to 50 pounds on a regular basis(e.g. files, training materials, event supplies).\nCommunicate effectively with team members and supervisors\nMaintain visual awareness sufficient to safely operate tools and equipment\n\nReasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position.\n\nWhat You'll Get:\n\nBenefits:\n\nWe offer an extremely competitive and comprehensive benefits package including:\n\nPTO that starts accruing DAY 1\n401K Immediate Vesting; employer match starting same day\nSeveral medical plans to choose from\nDental Plan and Vision Plan\nLife insurance, short term & long-term disability\nPaid Holidays\nPet Insurance\nEmployee discounts, EAP and Wellness Program\n\nIdentity Theft Protection and so much more!\n\nEqual Opportunity Employer:\n\nAll qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.\n\nWe are an Equal Opportunity Employer, including disability and protected veteran status.\n\nWe prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.","datePosted":"2026-09-02T11:29:07.474Z","dateModified":"2026-09-02T11:29:07.474Z","hiringOrganization":{"@type":"Organization","name":"Summitlineconstructio","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Provo","addressRegion":"UT","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"5a948ae88eb0addbcbe96bf6"},"url":"https://jobsearcher.com/jobs/5a948ae88eb0addbcbe96bf6"}}