{"schemaVersion":"jobsearcher.job.v1","id":"599ec69f58b5ec3095fb2e99","url":"https://jobsearcher.com/jobs/599ec69f58b5ec3095fb2e99","canonicalUrl":"https://jobsearcher.com/jobs/599ec69f58b5ec3095fb2e99","title":"Project Coordinator","description":"Job Title: Project Coordinator\nLocation: Newark, DE (Hybrid)\nDuration: 6+ Months\n\nNotes:USC or GCH highly preferred\nJob Description\nCAI is hiring! We are looking for a Project Coordinator for a long-term opportunity that is hybrid in Newark, DE. The Project Coordinator will provide essential administrative and operational support to project teams and the Project Management Office (PMO). This role is responsible for coordinating project activities, maintaining documentation, tracking progress, and ensuring effective communication among stakeholders. The Project Coordinator plays a critical role in keeping projects organized, on schedule, and within scope by managing logistics and supporting project managers throughout the project lifecycle.\n\nWhat You'll Do\nProject Coordination & Support\n\nAssist project managers in planning, scheduling, and coordinating project activities across multiple workstreams\nMaintain comprehensive project documentation, including project plans, status reports, meeting minutes, and action logs.\nTrack project milestones, deliverables, and deadlines; proactively flag risks or delays to the project manager\nOrganize and facilitate project meetings, prepare agendas, and distribute meeting notes and follow-up items\nDocumentation & Reporting\n\nDevelop and maintain project files, databases, and tracking systems in accordance with organizational standards\nPrepare regular status reports, dashboards, and executive summaries for internal and external stakeholders\nEnsure version control and proper archiving of all project-related documents\nSupport the creation and maintenance of project charters, statements of work, and change requests\nCommunication & Stakeholder Coordination\n\nServe as a liaison between project teams, clients, vendors, and leadership to ensure alignment and timely information flow\nManage project communication channels, including email distribution lists, shared drives, and collaboration platforms\nCoordinate with cross-functional teams to gather updates and resolve scheduling conflicts\nBudget & Resource Tracking\n\nMonitor project budgets and expenditures; flag variances and assist with cost reporting\nCoordinate procurement activities, including vendor onboarding, purchase orders, and invoice tracking\nAssist with resource allocation tracking and capacity planning support\nAdministrative Support\n\nManage calendars, travel arrangements, and logistics for project team members and stakeholders\nMaintain project management tools and systems (e.g., MS Project, Asana, Jira, SharePoint)\nSupport onboarding of new project team members and ensure access to necessary tools and resources\n\nWhat You'll Need\nRequired\n\nBachelor's degree in Business Administration, Project Management, Communications, or a related field (or equivalent experience)\n2+ years of experience in a project coordination, administrative, or operations support role\nProficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools such as Teams or SharePoint\nStrong organizational skills with the ability to manage multiple tasks and priorities simultaneously\nExcellent written and verbal communication skills\nAttention to detail and a commitment to accuracy in documentation and reporting\nPreferred\n\nExperience with project management tools such as MS Project, Jira, Asana, Smartsheet, or Monday.com\nFamiliarity with project management methodologies (Agile, Waterfall, PMP, CAPM)\nProject Management Professional (PMP) or Certified Associate in Project Management (CAPM) certification, or willingness to obtain\nExperience working in a PMO environment or within a matrixed organization.\nPhysical Demands\n\nAbility to safely and successfully perform the essential job functions consistent with the ADA and other federal, state, and local standards\nSedentary work involving sitting or remaining stationary most of the time with occasional need to move around the office to attend meetings, etc.\nAbility to conduct repetitive tasks on a computer, utilizing a mouse, keyboard, and monitor","company":"Apollo Technology Solutions","rawCompany":"apollo technology solutions","city":"Newark","state":"DE","isRemote":false,"isActive":false,"createdAt":"2026-07-23T15:37:32.703Z","occupations":[{"code":"13-1082.00","title":"Project Management Specialists","slug":"project-management-specialists"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"13-1199.00","title":"Business Operations Specialists, All Other","slug":"business-operations-specialists-all-other"}],"industries":[{"code":"237990","title":"Other Heavy and Civil Engineering Construction","slug":"other-heavy-and-civil-engineering-construction"},{"code":"236220","title":"Commercial and Institutional Building Construction","slug":"commercial-and-institutional-building-construction"},{"code":"541990","title":"All Other Professional, Scientific, and Technical Services","slug":"all-other-professional-scientific-and-technical-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Project Coordinator","description":"Job Title: Project Coordinator\nLocation: Newark, DE (Hybrid)\nDuration: 6+ Months\n\nNotes:USC or GCH highly preferred\nJob Description\nCAI is hiring! We are looking for a Project Coordinator for a long-term opportunity that is hybrid in Newark, DE. The Project Coordinator will provide essential administrative and operational support to project teams and the Project Management Office (PMO). This role is responsible for coordinating project activities, maintaining documentation, tracking progress, and ensuring effective communication among stakeholders. The Project Coordinator plays a critical role in keeping projects organized, on schedule, and within scope by managing logistics and supporting project managers throughout the project lifecycle.\n\nWhat You'll Do\nProject Coordination & Support\n\nAssist project managers in planning, scheduling, and coordinating project activities across multiple workstreams\nMaintain comprehensive project documentation, including project plans, status reports, meeting minutes, and action logs.\nTrack project milestones, deliverables, and deadlines; proactively flag risks or delays to the project manager\nOrganize and facilitate project meetings, prepare agendas, and distribute meeting notes and follow-up items\nDocumentation & Reporting\n\nDevelop and maintain project files, databases, and tracking systems in accordance with organizational standards\nPrepare regular status reports, dashboards, and executive summaries for internal and external stakeholders\nEnsure version control and proper archiving of all project-related documents\nSupport the creation and maintenance of project charters, statements of work, and change requests\nCommunication & Stakeholder Coordination\n\nServe as a liaison between project teams, clients, vendors, and leadership to ensure alignment and timely information flow\nManage project communication channels, including email distribution lists, shared drives, and collaboration platforms\nCoordinate with cross-functional teams to gather updates and resolve scheduling conflicts\nBudget & Resource Tracking\n\nMonitor project budgets and expenditures; flag variances and assist with cost reporting\nCoordinate procurement activities, including vendor onboarding, purchase orders, and invoice tracking\nAssist with resource allocation tracking and capacity planning support\nAdministrative Support\n\nManage calendars, travel arrangements, and logistics for project team members and stakeholders\nMaintain project management tools and systems (e.g., MS Project, Asana, Jira, SharePoint)\nSupport onboarding of new project team members and ensure access to necessary tools and resources\n\nWhat You'll Need\nRequired\n\nBachelor's degree in Business Administration, Project Management, Communications, or a related field (or equivalent experience)\n2+ years of experience in a project coordination, administrative, or operations support role\nProficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools such as Teams or SharePoint\nStrong organizational skills with the ability to manage multiple tasks and priorities simultaneously\nExcellent written and verbal communication skills\nAttention to detail and a commitment to accuracy in documentation and reporting\nPreferred\n\nExperience with project management tools such as MS Project, Jira, Asana, Smartsheet, or Monday.com\nFamiliarity with project management methodologies (Agile, Waterfall, PMP, CAPM)\nProject Management Professional (PMP) or Certified Associate in Project Management (CAPM) certification, or willingness to obtain\nExperience working in a PMO environment or within a matrixed organization.\nPhysical Demands\n\nAbility to safely and successfully perform the essential job functions consistent with the ADA and other federal, state, and local standards\nSedentary work involving sitting or remaining stationary most of the time with occasional need to move around the office to attend meetings, etc.\nAbility to conduct repetitive tasks on a computer, utilizing a mouse, keyboard, and monitor","datePosted":"2026-07-23T15:37:32.703Z","dateModified":"2026-07-23T15:37:32.703Z","hiringOrganization":{"@type":"Organization","name":"Apollo Technology Solutions","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Newark","addressRegion":"DE","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"599ec69f58b5ec3095fb2e99"},"url":"https://jobsearcher.com/jobs/599ec69f58b5ec3095fb2e99"}}