{"schemaVersion":"jobsearcher.job.v1","id":"593e99ba10033ab07ff02cb3","url":"https://jobsearcher.com/jobs/593e99ba10033ab07ff02cb3","canonicalUrl":"https://jobsearcher.com/jobs/593e99ba10033ab07ff02cb3","title":"Project Controls Coordinator","description":"Who We Are:\n\nSwayzer Engineering, Inc. is seeking a Project Controls professional to support Dikita Engineering on a major Dallas Independent School District (DISD) project. The selected candidate will be employed by Swayzer Engineering, Inc. and work closely with Dikita’s Project Controls Group, supporting billing and invoicing, financial controls, contracts and procurement, project documentation, and day-to-day project operations.\n\nWho You Are:\n\nThe Project Controls Coordinator will work closely with project managers, vendors, contractors, and internal stakeholders to ensure invoices and pay applications are accurate and processed timely, financial and contract information is properly tracked, and project documentation remains organized and compliant. The ideal candidate is highly organized, analytical, and comfortable managing multiple priorities in a fast-paced project environment.\n\nThis is an excellent opportunity for a detail-oriented professional with experience in project controls, construction administration, billing, contracts, or financial coordination to contribute to a high-profile infrastructure program.\n\nWhat You'll Do:\n\nBilling & Invoicing\n\nReview vendor invoices and general contractor (GC) pay applications for accuracy, completeness, proper formatting, and compliance with contractual and client requirements.\nDevelop and maintain standardized billing templates, invoicing procedures, and pay application guidelines.\nProcess vendor invoices and GC pay applications through the full approval and payment cycle, including required approvals, Oracle reporting, and SharePoint submission.\nPartner with vendors, Project Managers, and internal stakeholders to resolve invoice and pay application discrepancies and ensure timely processing.\nMaintain invoice and pay application tracking systems, documentation, approvals, payment status, retainage, and related records.\nMonitor change-related documentation, including Change Orders, CAEAs, CAELs, and AERAs, and ensure updates are accurately reflected in financial tracking.\nEnsure monthly invoicing documentation meets applicable compliance and SBE reporting requirements.\nDevelop and implement procedures and provide training to Project Managers on pay application review and submission best practices.\n\nPurchase Orders & Financial Closeout\n\nLead purchase order closeout activities by coordinating with Project Managers, vendors, and client representatives to resolve outstanding balances, obtain final documentation, and facilitate timely closure.\nTrack purchase order status and financial information within Oracle and other client-required systems.\nPrepare and coordinate monthly bond reporting and ensure financial information is accurate and up to date.\nMonitor change management financials and ensure change orders and related cost adjustments are properly documented and recorded.\nMaintain accurate and transparent financial tracking to support reporting, audit readiness, and project oversight.\n\nContracts, Procurement & Documentation\n\nPrepare Assignments of Work (AOWs) and Statements of Work (SOWs) based on vendor proposals and project requirements.\nReview vendor submissions and contract-related documentation for completeness, accuracy, and compliance with procurement and contractual requirements.\nSupport the development, review, and execution of professional service agreements, new contracts, and contract amendments.\nMaintain contract and project data for CSP, CMAR, and JOC delivery methods within client-required systems.\nAssist with front-end bidding and procurement documentation and incorporate feedback as needed.\nManage project documentation and maintain organized records within SharePoint and other designated repositories.\nPrepare professional communications with vendors and internal stakeholders regarding proposals, contracts, modifications, documentation, and project-related matters.\n\nAdministrative & Operational Support\n\nCoordinate meetings, calendars, agendas, and other administrative activities for the Project Controls Group.\nPrepare board-level and executive documentation as requested by leadership.\nCoordinate onboarding and offboarding activities, including documentation and system access.\nMaintain IT inventory and coordinate with client IT and Construction Services teams to ensure equipment is properly tracked and accounted for.\nWhat You Bring:\nBS degree in business administration, contracts, or related field; relevant experience may be considered in lieu of a degree.\nMust be able to operate independently, using his/her/their own technical and professional experience and knowledge in all areas of contract administration.\nMust possess a clear understanding of project management and work effectively with an integrated project team.\nMust have experience with various contract types.\nMust have a strong working knowledge of professional and construction services.\n\n#INDOC","company":"Swayzer Engineering","rawCompany":"swayzer engineering","city":"Dallas","state":"TX","isRemote":false,"isActive":false,"createdAt":"2026-09-14T09:56:44.682Z","occupations":[{"code":"13-1082.00","title":"Project Management Specialists","slug":"project-management-specialists"},{"code":"11-9021.00","title":"Construction Managers","slug":"construction-managers"},{"code":"13-1051.00","title":"Cost Estimators","slug":"cost-estimators"}],"industries":[{"code":"237990","title":"Other Heavy and Civil Engineering Construction","slug":"other-heavy-and-civil-engineering-construction"},{"code":"238990","title":"All Other Specialty Trade Contractors","slug":"all-other-specialty-trade-contractors"},{"code":"236220","title":"Commercial and Institutional Building Construction","slug":"commercial-and-institutional-building-construction"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Project Controls Coordinator","description":"Who We Are:\n\nSwayzer Engineering, Inc. is seeking a Project Controls professional to support Dikita Engineering on a major Dallas Independent School District (DISD) project. The selected candidate will be employed by Swayzer Engineering, Inc. and work closely with Dikita’s Project Controls Group, supporting billing and invoicing, financial controls, contracts and procurement, project documentation, and day-to-day project operations.\n\nWho You Are:\n\nThe Project Controls Coordinator will work closely with project managers, vendors, contractors, and internal stakeholders to ensure invoices and pay applications are accurate and processed timely, financial and contract information is properly tracked, and project documentation remains organized and compliant. The ideal candidate is highly organized, analytical, and comfortable managing multiple priorities in a fast-paced project environment.\n\nThis is an excellent opportunity for a detail-oriented professional with experience in project controls, construction administration, billing, contracts, or financial coordination to contribute to a high-profile infrastructure program.\n\nWhat You'll Do:\n\nBilling & Invoicing\n\nReview vendor invoices and general contractor (GC) pay applications for accuracy, completeness, proper formatting, and compliance with contractual and client requirements.\nDevelop and maintain standardized billing templates, invoicing procedures, and pay application guidelines.\nProcess vendor invoices and GC pay applications through the full approval and payment cycle, including required approvals, Oracle reporting, and SharePoint submission.\nPartner with vendors, Project Managers, and internal stakeholders to resolve invoice and pay application discrepancies and ensure timely processing.\nMaintain invoice and pay application tracking systems, documentation, approvals, payment status, retainage, and related records.\nMonitor change-related documentation, including Change Orders, CAEAs, CAELs, and AERAs, and ensure updates are accurately reflected in financial tracking.\nEnsure monthly invoicing documentation meets applicable compliance and SBE reporting requirements.\nDevelop and implement procedures and provide training to Project Managers on pay application review and submission best practices.\n\nPurchase Orders & Financial Closeout\n\nLead purchase order closeout activities by coordinating with Project Managers, vendors, and client representatives to resolve outstanding balances, obtain final documentation, and facilitate timely closure.\nTrack purchase order status and financial information within Oracle and other client-required systems.\nPrepare and coordinate monthly bond reporting and ensure financial information is accurate and up to date.\nMonitor change management financials and ensure change orders and related cost adjustments are properly documented and recorded.\nMaintain accurate and transparent financial tracking to support reporting, audit readiness, and project oversight.\n\nContracts, Procurement & Documentation\n\nPrepare Assignments of Work (AOWs) and Statements of Work (SOWs) based on vendor proposals and project requirements.\nReview vendor submissions and contract-related documentation for completeness, accuracy, and compliance with procurement and contractual requirements.\nSupport the development, review, and execution of professional service agreements, new contracts, and contract amendments.\nMaintain contract and project data for CSP, CMAR, and JOC delivery methods within client-required systems.\nAssist with front-end bidding and procurement documentation and incorporate feedback as needed.\nManage project documentation and maintain organized records within SharePoint and other designated repositories.\nPrepare professional communications with vendors and internal stakeholders regarding proposals, contracts, modifications, documentation, and project-related matters.\n\nAdministrative & Operational Support\n\nCoordinate meetings, calendars, agendas, and other administrative activities for the Project Controls Group.\nPrepare board-level and executive documentation as requested by leadership.\nCoordinate onboarding and offboarding activities, including documentation and system access.\nMaintain IT inventory and coordinate with client IT and Construction Services teams to ensure equipment is properly tracked and accounted for.\nWhat You Bring:\nBS degree in business administration, contracts, or related field; relevant experience may be considered in lieu of a degree.\nMust be able to operate independently, using his/her/their own technical and professional experience and knowledge in all areas of contract administration.\nMust possess a clear understanding of project management and work effectively with an integrated project team.\nMust have experience with various contract types.\nMust have a strong working knowledge of professional and construction services.\n\n#INDOC","datePosted":"2026-09-14T09:56:44.682Z","dateModified":"2026-09-14T09:56:44.682Z","hiringOrganization":{"@type":"Organization","name":"Swayzer Engineering","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Dallas","addressRegion":"TX","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"593e99ba10033ab07ff02cb3"},"url":"https://jobsearcher.com/jobs/593e99ba10033ab07ff02cb3"}}