{"schemaVersion":"jobsearcher.job.v1","id":"591e7e4e9dcb4518e218c9b9","url":"https://jobsearcher.com/jobs/591e7e4e9dcb4518e218c9b9","canonicalUrl":"https://jobsearcher.com/jobs/591e7e4e9dcb4518e218c9b9","title":"Office Manager/Project Coordinator","description":"Office Manager / Project Coordinator\nElements Contracting is a commercial flooring company serving PA, NJ, NY. We are looking for a highly organized, dependable Office Manager / Project Coordinator to keep our office running smoothly and support flooring projects from award through completion.\nThis position is ideal for someone who can manage competing priorities, communicate confidently with customers and field teams, and stay ahead of deadlines in a fast-paced construction environment.\nKey Responsibilities\nManage day-to-day office operations, incoming calls, email, filing, supplies, and general administrative needs.\nSet up new projects and maintain accurate digital and paper project files.\nReview contracts, purchase orders, work orders, plans, specifications, and project documentation.\nCoordinate project schedules with customers, general contractors, installers, vendors, and internal team members.\nTrack submittals, product approvals, material orders, deliveries, change orders, closeout documents, and project deadlines.\nPrepare proposals, work orders, purchase orders, invoices, and other project-related documents.\nOrder flooring materials and confirm quantities, lead times, delivery dates, and job-site requirements.\nCommunicate schedule changes, material delays, and job-site issues promptly to the appropriate parties.\nAssist with installer scheduling, labor coordination, and job-site documentation.\nTrack project costs, billing status, and outstanding paperwork.\nMaintain certificates of insurance, vendor records, licenses, warranties, and safety documentation.\nSupport accounts payable, accounts receivable, payroll, or timekeeping as needed.\nHelp resolve customer and project concerns professionally and efficiently.\nQualifications\nAt least 2 years of office administration, project coordination, or construction-related experience preferred.\nCommercial flooring, construction, subcontractor, or general contractor experience is strongly preferred.\nExcellent organization, time-management, and follow-through skills.\nStrong written and verbal communication skills.\nAbility to prioritize multiple active projects and meet deadlines with minimal supervision.\nHigh attention to detail, especially when working with quantities, schedules, pricing, and contracts.\nProficiency with Microsoft Office, especially Outlook, Word, and Excel.\nExperience with project-management, estimating, accounting, or construction software is a plus.\nAbility to read plans, specifications, and finish schedules is a plus.\nProfessional, team-oriented attitude and a willingness to step in wherever needed.\nWhat We Offer\nCompetitive salary & benefits.\nPaid Holidays & time off.\nStable, full-time employment with an established commercial flooring company.\nA collaborative work environment with opportunities to grow.\nBonus Structure.\nJob Type: Full-time\nPay: $45,000.00 - $70,000.00 per year\nBenefits:\nFlexible schedule\nPaid time off\nCompensation Package:\nBonus opportunities\nEducation:\nHigh school or equivalent (Required)\nAbility to Commute:\nKingston, PA 18704 (Required)\nWillingness to travel:\n50% (Required)\nWork Location: In person","company":"Elements Contracting","rawCompany":"elements contracting","city":"Kingston","state":"PA","isRemote":false,"isActive":false,"createdAt":"2026-08-11T15:41:21.452Z","occupations":[{"code":"13-1082.00","title":"Project Management Specialists","slug":"project-management-specialists"},{"code":"11-9021.00","title":"Construction Managers","slug":"construction-managers"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"}],"industries":[{"code":"238330","title":"Flooring Contractors","slug":"flooring-contractors"},{"code":"238390","title":"Other Building Finishing Contractors","slug":"other-building-finishing-contractors"},{"code":"238340","title":"Tile and Terrazzo Contractors","slug":"tile-and-terrazzo-contractors"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Office Manager/Project Coordinator","description":"Office Manager / Project Coordinator\nElements Contracting is a commercial flooring company serving PA, NJ, NY. We are looking for a highly organized, dependable Office Manager / Project Coordinator to keep our office running smoothly and support flooring projects from award through completion.\nThis position is ideal for someone who can manage competing priorities, communicate confidently with customers and field teams, and stay ahead of deadlines in a fast-paced construction environment.\nKey Responsibilities\nManage day-to-day office operations, incoming calls, email, filing, supplies, and general administrative needs.\nSet up new projects and maintain accurate digital and paper project files.\nReview contracts, purchase orders, work orders, plans, specifications, and project documentation.\nCoordinate project schedules with customers, general contractors, installers, vendors, and internal team members.\nTrack submittals, product approvals, material orders, deliveries, change orders, closeout documents, and project deadlines.\nPrepare proposals, work orders, purchase orders, invoices, and other project-related documents.\nOrder flooring materials and confirm quantities, lead times, delivery dates, and job-site requirements.\nCommunicate schedule changes, material delays, and job-site issues promptly to the appropriate parties.\nAssist with installer scheduling, labor coordination, and job-site documentation.\nTrack project costs, billing status, and outstanding paperwork.\nMaintain certificates of insurance, vendor records, licenses, warranties, and safety documentation.\nSupport accounts payable, accounts receivable, payroll, or timekeeping as needed.\nHelp resolve customer and project concerns professionally and efficiently.\nQualifications\nAt least 2 years of office administration, project coordination, or construction-related experience preferred.\nCommercial flooring, construction, subcontractor, or general contractor experience is strongly preferred.\nExcellent organization, time-management, and follow-through skills.\nStrong written and verbal communication skills.\nAbility to prioritize multiple active projects and meet deadlines with minimal supervision.\nHigh attention to detail, especially when working with quantities, schedules, pricing, and contracts.\nProficiency with Microsoft Office, especially Outlook, Word, and Excel.\nExperience with project-management, estimating, accounting, or construction software is a plus.\nAbility to read plans, specifications, and finish schedules is a plus.\nProfessional, team-oriented attitude and a willingness to step in wherever needed.\nWhat We Offer\nCompetitive salary & benefits.\nPaid Holidays & time off.\nStable, full-time employment with an established commercial flooring company.\nA collaborative work environment with opportunities to grow.\nBonus Structure.\nJob Type: Full-time\nPay: $45,000.00 - $70,000.00 per year\nBenefits:\nFlexible schedule\nPaid time off\nCompensation Package:\nBonus opportunities\nEducation:\nHigh school or equivalent (Required)\nAbility to Commute:\nKingston, PA 18704 (Required)\nWillingness to travel:\n50% (Required)\nWork Location: In person","datePosted":"2026-08-11T15:41:21.452Z","dateModified":"2026-08-11T15:41:21.452Z","hiringOrganization":{"@type":"Organization","name":"Elements Contracting","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Kingston","addressRegion":"PA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"591e7e4e9dcb4518e218c9b9"},"url":"https://jobsearcher.com/jobs/591e7e4e9dcb4518e218c9b9"}}