{"schemaVersion":"jobsearcher.job.v1","id":"58e00c5327b183a0ef7c4c21","url":"https://jobsearcher.com/jobs/58e00c5327b183a0ef7c4c21","canonicalUrl":"https://jobsearcher.com/jobs/58e00c5327b183a0ef7c4c21","title":"Executive Assistant","description":"Who We Are Omen AI is building the diagnostic layer for the world’s most critical infrastructure. We are looking for an experienced, high-agency Executive Assistant to support our CEO and establish the operational foundation for our growing team.\nThe Role As our first Executive Assistant, you will be the CEO’s force‑multiplier and the operational backbone that keeps our people, office, and R&D facility running smoothly. This role requires a balance of meticulous tactical execution and high-level judgment. As we expand into highly sensitive enterprise environments, you will be trusted to handle confidential information, manage complex logistics, and maintain the highest standards of operational excellence while supporting a fast-paced, rigorous team.\nCore Responsibilities\nBe the CEO’s Force-Multiplier: Anticipate needs, triage priorities, and protect the CEO’s time and energy with proactive planning and crisp execution.\nComplex Calendar Operations: Manage a dynamic, multi-time-zone calendar; sequence priorities; and make rapid, high-judgment scheduling decisions.\nDrive Hiring & Onboarding: Coordinate pipelines, schedule interviews, run a stellar candidate experience, and own day-one readiness (equipment, access, docs)—ensuring tight alignment with our security and compliance protocols.\nSupport Deal Sourcing: Research enterprise targets, build and maintain lists/CRM, coordinate intros, and track pipeline from lead to first meeting.\nPlan Global Travel: Book itineraries, lodging, and ground transport for the team; manage visas and changes; optimize for cost, time, and absolute reliability.\nProduce Standout Events: Plan offsites, board meetings, enterprise partner visits, and team gatherings—managing vendors, budgets, run-of-shows, and post-mortems.\nRun Office Operations: Oversee facilities, vendors, supplies, and light finance/admin (invoices, expenses), improving processes as you go. Support scaling office operations as the team rapidly grows.\nRequirements\n2–5 years of experience supporting founders or C-level executives in a fast-paced, high-growth environment.\nIn-office 5 days a week at our SF office.\nHigh agency, strong judgment, and the ability to maintain composure and execute flawlessly under pressure.\nCrisp, tactful communication skills with an absolute commitment to discretion when handling highly sensitive or confidential information.\nHands-on, bias-to-action mentality; comfortable supporting both a corporate office and an R&D facility.\nFamiliarity with ATS systems (e.g., Greenhouse), Apple Business Manager/MDM, vendor/procurement basics, event coordination, and light sales operations.\nDon’t meet every bullet but excited about what we're doing? Apply anyway. Many excellent candidates don’t tick every box, and we are looking for team players with undeniable talent.\nBenefits\n100% medical, dental & vision coverage (for you)\nFlexible PTO\nWFH setup stipend\nRelocation support to San Francisco\nFree food & snacks\nDaily in-office dinner provided","company":"Omenai","rawCompany":"omenai","city":"Millbrae","state":"CA","isRemote":false,"isActive":false,"createdAt":"2026-08-04T17:04:19.132Z","occupations":[{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-9199.00","title":"Office and Administrative Support Workers, All Other","slug":"office-and-administrative-support-workers-all-other"}],"industries":[{"code":"551114","title":"Corporate, Subsidiary, and Regional Managing Offices","slug":"corporate-subsidiary-and-regional-managing-offices"},{"code":"921110","title":"Executive Offices","slug":"executive-offices"},{"code":"561312","title":"Executive Search Services","slug":"executive-search-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Executive Assistant","description":"Who We Are Omen AI is building the diagnostic layer for the world’s most critical infrastructure. We are looking for an experienced, high-agency Executive Assistant to support our CEO and establish the operational foundation for our growing team.\nThe Role As our first Executive Assistant, you will be the CEO’s force‑multiplier and the operational backbone that keeps our people, office, and R&D facility running smoothly. This role requires a balance of meticulous tactical execution and high-level judgment. As we expand into highly sensitive enterprise environments, you will be trusted to handle confidential information, manage complex logistics, and maintain the highest standards of operational excellence while supporting a fast-paced, rigorous team.\nCore Responsibilities\nBe the CEO’s Force-Multiplier: Anticipate needs, triage priorities, and protect the CEO’s time and energy with proactive planning and crisp execution.\nComplex Calendar Operations: Manage a dynamic, multi-time-zone calendar; sequence priorities; and make rapid, high-judgment scheduling decisions.\nDrive Hiring & Onboarding: Coordinate pipelines, schedule interviews, run a stellar candidate experience, and own day-one readiness (equipment, access, docs)—ensuring tight alignment with our security and compliance protocols.\nSupport Deal Sourcing: Research enterprise targets, build and maintain lists/CRM, coordinate intros, and track pipeline from lead to first meeting.\nPlan Global Travel: Book itineraries, lodging, and ground transport for the team; manage visas and changes; optimize for cost, time, and absolute reliability.\nProduce Standout Events: Plan offsites, board meetings, enterprise partner visits, and team gatherings—managing vendors, budgets, run-of-shows, and post-mortems.\nRun Office Operations: Oversee facilities, vendors, supplies, and light finance/admin (invoices, expenses), improving processes as you go. Support scaling office operations as the team rapidly grows.\nRequirements\n2–5 years of experience supporting founders or C-level executives in a fast-paced, high-growth environment.\nIn-office 5 days a week at our SF office.\nHigh agency, strong judgment, and the ability to maintain composure and execute flawlessly under pressure.\nCrisp, tactful communication skills with an absolute commitment to discretion when handling highly sensitive or confidential information.\nHands-on, bias-to-action mentality; comfortable supporting both a corporate office and an R&D facility.\nFamiliarity with ATS systems (e.g., Greenhouse), Apple Business Manager/MDM, vendor/procurement basics, event coordination, and light sales operations.\nDon’t meet every bullet but excited about what we're doing? Apply anyway. Many excellent candidates don’t tick every box, and we are looking for team players with undeniable talent.\nBenefits\n100% medical, dental & vision coverage (for you)\nFlexible PTO\nWFH setup stipend\nRelocation support to San Francisco\nFree food & snacks\nDaily in-office dinner provided","datePosted":"2026-08-04T17:04:19.132Z","dateModified":"2026-08-04T17:04:19.132Z","hiringOrganization":{"@type":"Organization","name":"Omenai","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Millbrae","addressRegion":"CA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"58e00c5327b183a0ef7c4c21"},"url":"https://jobsearcher.com/jobs/58e00c5327b183a0ef7c4c21"}}