{"schemaVersion":"jobsearcher.job.v1","id":"58b9a5c46d15051cb5d5c19c","url":"https://jobsearcher.com/jobs/58b9a5c46d15051cb5d5c19c","canonicalUrl":"https://jobsearcher.com/jobs/58b9a5c46d15051cb5d5c19c","title":"Program Assistant","description":"Job Details: Level: Experienced – Job Location: USVETS Houston Main, Houston, TX 77070 – Position Type: Full Time – Education Level: 4 Year Degree – Salary Range: $21.78-$27.00 hourly – Travel Percentage: Negligible – Job Shift: Day – Job Category: Admin - Clerical\r\nUnder the direction of the Operations Manager, the Program Assistant is responsible for enhancing organizational support of programs through client record retention, client program fee collection, petty cash distribution and tracking, invoice reconciliation, supply ordering, event coordination, and aiding the overall operation of programs to best serve veterans.\r\nResponsibilities Oversee and maintain central databases of clients and program information, ensuring compliance with grant-mandated systems\r\nSupport the Case Management department in maintaining files, preparing for audits, and correcting any deficiencies\r\nCollect and track program rents, providing receipts to clients, maintaining rent calculation worksheets and waivers, and supplying reports to Program staff\r\nCollect, reconcile, track, and deposit site cash accounts, money orders, and checks such as donations received or store revenue\r\nMonitor and maintain supply inventory, coordinate purchases with approval, submit purchase orders, allocate expenses, and monitor vendor balances\r\nCoordinate with Program staff for requesting supportive service funds to meet client needs\r\nAssist with accounting functions and coordinate with Accounts Payable to ensure all deposits and expenses are posted timely\r\nAssist with grant applications, reports, budget tracking, and billings\r\nRecord cash and in-kind contributions and maintain a database of contributors for mailings and solicitations to support programs\r\nCoordinate shipping and post office mailings and track receipt of products and donations\r\nPlan annual and other periodic events for donors, partners, clients, and staff\r\nAssist with program-specific activities such as client screenings, eligibility assessment, intake documentation, and orientation\r\nAssist with human resources activities, including posting positions, pre-screening candidates, scheduling interviews, coordinating orientation and training, and tracking evaluation and eligibility dates\r\nAssist supervisors with coordinating staff training and ensuring proper payroll allocations\r\nAssist with maintaining the Operations Manual and regularly reviewing and updating program and organization policies\r\nProvide direct and confidential support to management, staff members, and interns\r\nPerform other duties as assigned\r\nQualifications Bachelor's Degree in Social Services, Accounting, Non-Profit Management or related field (or two years of relevant experience may substitute for a degree)\r\nStrong computer skills and proficiency in Microsoft Office\r\nHighly organized with attention to detail\r\nAble to work independently and responsibly\r\nExcellent communication skills, both oral and written\r\nKnowledge of veteran issues, homelessness, and local services is a plus\r\nEnthusiasm, positive attitude, team player, flexibility, and creativity\r\nAbility to listen, take direction, and make sound decisions\r\nAbility to organize and implement both short-term and long-term projects and programs\r\nBenefits Paid Vacation, Sick Time, Paid Holidays, Medical, Dental, Vision, and Company matching 401(k)\r\nJ-18808-Ljbffr","company":"Us Vets","rawCompany":"us vets","city":"Franklin","state":"TN","isRemote":false,"isActive":false,"createdAt":"2026-06-22T01:12:00.057Z","occupations":[{"code":"21-1093.00","title":"Social and Human Service Assistants","slug":"social-and-human-service-assistants"},{"code":"11-9151.00","title":"Social and Community Service Managers","slug":"social-and-community-service-managers"},{"code":"13-1082.00","title":"Project Management Specialists","slug":"project-management-specialists"}],"industries":[{"code":"923140","title":"Administration of Veterans' Affairs","slug":"administration-of-veterans-affairs"},{"code":"624190","title":"Other Individual and Family Services","slug":"other-individual-and-family-services"},{"code":"813410","title":"Civic and Social Organizations","slug":"civic-and-social-organizations"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Program Assistant","description":"Job Details: Level: Experienced – Job Location: USVETS Houston Main, Houston, TX 77070 – Position Type: Full Time – Education Level: 4 Year Degree – Salary Range: $21.78-$27.00 hourly – Travel Percentage: Negligible – Job Shift: Day – Job Category: Admin - Clerical\r\nUnder the direction of the Operations Manager, the Program Assistant is responsible for enhancing organizational support of programs through client record retention, client program fee collection, petty cash distribution and tracking, invoice reconciliation, supply ordering, event coordination, and aiding the overall operation of programs to best serve veterans.\r\nResponsibilities Oversee and maintain central databases of clients and program information, ensuring compliance with grant-mandated systems\r\nSupport the Case Management department in maintaining files, preparing for audits, and correcting any deficiencies\r\nCollect and track program rents, providing receipts to clients, maintaining rent calculation worksheets and waivers, and supplying reports to Program staff\r\nCollect, reconcile, track, and deposit site cash accounts, money orders, and checks such as donations received or store revenue\r\nMonitor and maintain supply inventory, coordinate purchases with approval, submit purchase orders, allocate expenses, and monitor vendor balances\r\nCoordinate with Program staff for requesting supportive service funds to meet client needs\r\nAssist with accounting functions and coordinate with Accounts Payable to ensure all deposits and expenses are posted timely\r\nAssist with grant applications, reports, budget tracking, and billings\r\nRecord cash and in-kind contributions and maintain a database of contributors for mailings and solicitations to support programs\r\nCoordinate shipping and post office mailings and track receipt of products and donations\r\nPlan annual and other periodic events for donors, partners, clients, and staff\r\nAssist with program-specific activities such as client screenings, eligibility assessment, intake documentation, and orientation\r\nAssist with human resources activities, including posting positions, pre-screening candidates, scheduling interviews, coordinating orientation and training, and tracking evaluation and eligibility dates\r\nAssist supervisors with coordinating staff training and ensuring proper payroll allocations\r\nAssist with maintaining the Operations Manual and regularly reviewing and updating program and organization policies\r\nProvide direct and confidential support to management, staff members, and interns\r\nPerform other duties as assigned\r\nQualifications Bachelor's Degree in Social Services, Accounting, Non-Profit Management or related field (or two years of relevant experience may substitute for a degree)\r\nStrong computer skills and proficiency in Microsoft Office\r\nHighly organized with attention to detail\r\nAble to work independently and responsibly\r\nExcellent communication skills, both oral and written\r\nKnowledge of veteran issues, homelessness, and local services is a plus\r\nEnthusiasm, positive attitude, team player, flexibility, and creativity\r\nAbility to listen, take direction, and make sound decisions\r\nAbility to organize and implement both short-term and long-term projects and programs\r\nBenefits Paid Vacation, Sick Time, Paid Holidays, Medical, Dental, Vision, and Company matching 401(k)\r\nJ-18808-Ljbffr","datePosted":"2026-06-22T01:12:00.057Z","dateModified":"2026-06-22T01:12:00.057Z","hiringOrganization":{"@type":"Organization","name":"Us Vets","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Franklin","addressRegion":"TN","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"58b9a5c46d15051cb5d5c19c"},"url":"https://jobsearcher.com/jobs/58b9a5c46d15051cb5d5c19c"}}