Front Office Administrator

Description: Calabasas, CA • Full-Time, On-Site • Mon–Fri, 8:30 AM – 5:00 PMABOUT THE COMPANYMaury Abrams LLC (established 1958) is a seasoned real estate asset management company headquartered in Calabasas, CA. We offer stability, financial rewards, and a small, welcoming office environment where team members look forward to coming to work every day. We are known for the caring, lasting relationships we maintain with clients, vendors, and employees alike.We believe integrity and loyalty are the foundation of successful business. You take care of us, we’ll take care of you.ABOUT THE ROLEWe are looking for a focused, lighthearted Administrator who seeks purpose and stability in their work. This is a high-responsibility, multi-function position combining front office administration, full-cycle accounts payable and receivable, property management support, vendor coordination, and executive support.If you are not afraid to stay busy, handle a wide range of tasks, and continue learning — we encourage you to apply.KEY RESPONSIBILITIES  Accounts payable — invoice processing, GL coding, and payment  Monthly check run and vendor payment distribution  Accounts receivable and rent deposit processing  Security deposit accounting and refund issuance  Vendor billing review and discrepancy resolution  Utility billing oversight, tracking, and online portal management  Vendor coordination and insurance certificate tracking  Front desk, phones, mail, and general office management  Filing, document organization, and record keeping  Data entry and correspondence  Executive and office support  Coordination with satellite offices  Commercial tenant file and lease management  Quarterly CAM BillingKEY SYSTEMS & TOOLSAppFolio • Microsoft Office (Word, Excel, Outlook, SharePoint, Teams) • Adobe • CanvaWHY JOIN USEstablished, stable company with a 65+ year track recordReasonable, consistent hours in a non-corporate environmentWelcoming, small office where your contributions are noticedOn-the-job training and opportunities to grow Requirements: Minimum high school diploma; Associate degree in Accounting or Business Administration preferred3+ years of business administration and/or accounts payable experienceStrong knowledge of accounts payable, accounts receivable, and general accounting proceduresProficiency in Microsoft Office — Word, Excel, Outlook, and SharePoint; strong Excel skills requiredExperience with AppFolio or similar property management software strongly preferredExcellent attention to detail and accuracy — especially in invoice review and GL codingStrong communication skills, written and verbal, for vendor and inter-office coordinationProfessional phone presence and strong customer service orientationAbility to prioritize, multitask, and consistently meet recurring monthly deadlinesProblem-solving skills — able to investigate and resolve billing discrepancies independentlyOrganized, proactive, and self-directed in a small office environmentCompensation details: 25-28 Hourly WagePI2a81958fdc82-26276-40665545