Marketing & Business Development Coordinator

Bernstein Shur, a New England-based law firm that advises clients across the U.S. and around the world, is seeking a Marketing & Business Development Coordinator to work in its Portland, Maine office. POSITION OVERVIEW The Marketing & Business Development Coordinator will be responsible for providing administrative and project coordination support to the Office of Business Development, Marketing and Communications (OBDMC), reporting to the Director of Marketing and Communications and the Director of Business Development. The ideal candidate will possess strong organizational and communication skills and will assist the team with administrative duties and project coordination. This position requires superior Microsoft Office (Outlook, Word, Excel, Power Point, Adobe) skills, with design skills a plus as well superior writing, editing, and proofreading skills. Candidates must have a diplomatic communication style with the ability to handle confidential information, be highly organized with an eye for detail, manage time efficiently, and enjoy working within a collaborative team. RESPONSIBILITIES INCLUDE · Assist the OBDMC team with daily administrative duties as assigned, including maintaining accurate files such as templates and final documents and managing invoices/credit card payments. · Lead administrative updates for the firm’s CRM database, including data management, uploading activities, and other data integrity-related requests and projects, and provide technical support to monitor system performance, troubleshoot issues, and liaising with vendors as necessary. · Provide administrative support for production, printing, inventory, and ordering of firm marketing materials and merchandise, including marketing and sponsorship collateral and swag. · Support attorneys with PowerPoint presentation design and formatting. · Coordinate and submit attorney nominations for relevant legal directories and listings. · Coordinate firm descriptions and profiles in various listings to ensure accuracy and consistency, edit and proof yearly listings, i.e. Biggest Law Firms in Maine. · Provide administrative support for internal and external firm events as well as sponsorship-related events, including scheduling, coordinating logistics for attendance, making food orders, and setting up event space. · Assist with business development related projects, Request for Proposal (RFP) responses, pitch tracking, and template and document management. · Manage marketing lists, including coordination of list management in CRM to be used in e-marketing efforts. · Help to prepare, edit, test, and format client advisories and newsletters for broad distribution in e-marketing software. · Manage Intranet communications calendar, including creating graphics, maintaining schedule and proposing and writing content. · Support communications projects, including drafting and proofreading content and supporting process for Practice Group Leader/attorney approvals. · Managing all website copy updates, including edits to existing content and addition of new content and graphics. · Maintain organized files of firm advertising and help coordinate logistics related to advertisements. · Provide administrative support to manage social media calendar and content, including creating graphics, drafting copy, and posting on LinkedIn and Facebook. · Update existing marketing collateral and content as requested. · Work on other projects and duties as assigned. DESIRED SKILLS & QUALIFICATIONS · A marketing or communications degree preferred or administrative experience a plus · Superior writing, editing, and proofreading skills (familiarity with AP Style is a plus) · Strong technical skills, data entry experience, and training support · Diplomatic communicator with the ability to handle confidential information · Highly organized, detail oriented, and self-directed with a continuous-improvement mindset · Enthusiastic team player with a positive attitude and willingness to learn · Superior Word, PowerPoint, and Excel skills preferred; familiarity with other programs, including Adobe, e-marketing platforms, CRMs, and design software like Canva and Indesign is a plus · Familiarity with Word Press and Microsoft Forms is a plus · Able to multi-task and stay calm in a fast-paced environment BENEFITS PACKAGE: Hybrid work environment 3 days in the office with Wednesday as Anchor Day Excellent medical, dental, and vision insurance Group life and disability insurance Financial wellness program 401K employer match and profit sharing 23 days PTO in the first year of employment 11 paid holidays 16 weeks paid parental leave Mobile data reimbursement Free parking ABOUT BERNSTEIN SHUR Our 100+ award-winning attorneys and professionals are driven, dominant, and deliver results. The ideal candidate will have a growth mindset, strive to achieve the highest level of professional excellence, and thrive in an atmosphere that’s collaborative, authentic, and respectful. We have exceptionally high standards for everything we do, and we’re looking for high-energy candidates who want to make a big impact. We work together to continually raise the bar and put our clients’ interests first. In 2023, Bernstein Shur was named one of Maine’s Best Places to Work for the twelfth time. It’s a reflection of our values and firm-wide commitment to create a culture that believes in diversity, flexibility, and family-friendly policies. Simply put, we desire to do great work—and have great lives. Bernstein Shur is an equal opportunity employer. Job Type: Full-time Pay: $22.00 - $23.50 per hour Benefits: 401(k) 401(k) matching Cell phone reimbursement Dental insurance Disability insurance Employee assistance program Flexible spending account Health insurance Health savings account Life insurance Paid parental leave Paid time off Professional development assistance Vision insurance Schedule: 8 hour shift Day shift Monday to Friday Ability to Relocate: Portland, ME 04101: Relocate before starting work (Required) Work Location: Hybrid remote in Portland, ME 04101