{"schemaVersion":"jobsearcher.job.v1","id":"577ef3244fa5d6244555cbba","url":"https://jobsearcher.com/jobs/577ef3244fa5d6244555cbba","canonicalUrl":"https://jobsearcher.com/jobs/577ef3244fa5d6244555cbba","title":"PROGRAM ASSISTANT-HOURLY","description":"Job Posting Title\nPROGRAM ASSISTANT\nJob Description\nThe Program Assistant provides administrative, clerical, and operational support to ensure the efficient day-to-day functioning of the ACT/ACT Plus program. This position serves as a key administrative resource for program staff, leadership, participants, and external stakeholders by managing communications, maintaining records, supporting financial processes, and coordinating office activities.\nThe Program Assistant serves as the first point of contact for the office and plays an important role in creating a professional, organized, and responsive environment while supporting the delivery of behavioral health services and program operations.\nRESPONSIBILITIES OF THE JOB AND ESSENTIAL ELEMENTS\nDirect Duties\nAdministrative Support\nProvides administrative and clerical support to program leadership and staff.\nPerforms routine office duties including typing, filing, copying, scanning, and document management.\nMaintains organized filing systems and ensures accurate record retention.\nPrepares correspondence, forms, reports, spreadsheets, and other documents as needed.\nSupports scheduling, coordination, and administrative activities for program staff.\nAssists with data entry, record maintenance, and reporting requirements.\nMaintains office supplies and assists with procurement and inventory management.\nSupports event planning, meeting coordination, and special projects as assigned.\nFront Office & Communication Support\nServes as the primary point of contact for office visitors, participants, vendors, and callers.\nAnswers telephone calls and directs inquiries to appropriate staff members.\nTakes and distributes messages accurately and promptly.\nAssists with maintaining communication flow throughout the office.\nReceives, processes, and distributes incoming mail, facsimiles, and other communications.\nProvides professional and courteous customer service to internal and external stakeholders.\nRepresents the organization professionally in all interactions.\nRecords & Financial Support\nMaintains and updates filing systems to ensure accurate documentation and compliance.\nAssists with client-related financial processes and documentation.\nSupports management of participant funds, expenses, and financial tracking activities.\nAssists home managers and program staff with organizing and maintaining financial records.\nEnsures documentation is completed accurately and maintained according to organizational standards.\nSupports audits, reviews, and documentation requests as required.\nOther Responsibilities\nSupports overall program workflow and operational efficiency.\nCollaborates with program staff and leadership to meet operational needs.\nAssists with documentation, reporting, and compliance requirements.\nSupports implementation of organizational policies and procedures.\nParticipates in meetings, trainings, and professional development activities.\nMaintains confidentiality of participant, employee, and organizational information.\nDemonstrates professionalism, sound judgment, and customer service excellence.\nPerforms additional duties and special projects as assigned.\nADHERE TO AND FOLLOW\nThe By-Laws of the Corporation and as set forth in the Articles of Incorporation.\nJob Qualifications\nEducation and Experience\nRequired\nHigh School Diploma or GED.\nPreferred\nAssociate's Degree or college coursework in Business Administration, Office Administration, Accounting, Human Services, or related field.\nTwo (2) to three (3) years of administrative assistant, office coordinator, front office, or clerical support experience.\nExperience working in healthcare, behavioral health, human services, or nonprofit environments preferred.\nExperience supporting financial recordkeeping and office operations preferred.\nRequired Skills\nStrong verbal and written communication skills.\nStrong organizational and administrative abilities.\nExcellent customer service and interpersonal skills.\nAbility to manage multiple priorities and deadlines.\nStrong attention to detail and documentation accuracy.\nAbility to maintain accurate records and filing systems.\nKnowledge of office procedures and professional business communications.\nAbility to work independently and collaboratively within a team environment.\nAbility to maintain confidentiality and professionalism.\nProficiency with:\nMicrosoft Word\nMicrosoft Excel\nMicrosoft Outlook\nMicrosoft Office applications\nOffice equipment and technology systems\nJob Competencies\nAdministrative & Organizational Skills\nDemonstrates strong organizational abilities through effective recordkeeping, filing, scheduling, and administrative support.\nCommunication Skills\nCommunicates professionally and effectively through verbal and written interactions with staff, participants, vendors, and community partners.\nCustomer Service & Professional Presence\nServes as a welcoming and professional representative of the organization while providing exceptional service to all stakeholders.\nAttention to Detail\nMaintains accuracy and completeness in documentation, financial records, correspondence, and reporting activities.\nTechnical & Office Systems Proficiency\nUtilizes office technology, software applications, and administrative systems effectively and efficiently.\nTime Management & Task Coordination\nSuccessfully prioritizes competing responsibilities and supports efficient program operations.\nTeamwork & Collaboration\nWorks cooperatively with program staff, managers, and leadership to accomplish organizational goals.\nAdaptability & Flexibility\nResponds effectively to changing priorities, workload demands, and operational needs.\nNetwork Functions\nVehicle Requirements\nCurrent driver's license with acceptable driving record.\nReliable transportation available as required for business needs.\nEquipment/Machines\nEquipment Operations\nTelephone systems\nCellular phone\nComputer\nCopier\nScanner\nFax machine\nCalculator\nMulti-function office equipment\nComputer Software Applications\nMicrosoft Outlook\nMicrosoft Word\nMicrosoft Excel\nMicrosoft Teams\nElectronic documentation systems\nFinancial tracking systems\nAgency-specific software applications\nPhysical Demands\nPhysical Requirements\nSitting for extended periods while performing administrative tasks.\nStanding, walking, reaching, filing, and retrieving documents.\nBending, stooping, lifting, and climbing stairs when necessary.\nFrequent use of computer systems and office equipment.\nAbility to move throughout office and program locations.\nLifting Requirements\nAbility to occasionally lift, move, or carry up to 50 pounds.\nWorking Conditions\nProfessional office environment.\nBehavioral health program settings.\nMultiple office and program locations.\nModern, well-lit facilities with elevator access where available.\nACCIDENT, HEALTH HAZARD AND SECURITY KNOWLEDGE\nBloodborne Pathogens\nRight-To-Know\nHIPAA\nInformation Privacy & Security Standards\nFire and Safety Regulations\nWorkplace Safety Procedures\nGeneral Requirements\nMaintain and abide by OSHA requirements and guidelines.\nObserve all Fire and Safety Policies and Procedures.\nObserve all Fiscal, Office, Human Resources, and Personnel Policies and Procedures.\nObserve all Agency Policies and Procedures.\nObserve all HIPAA Policies and maintain confidentiality.\nAttend all required trainings, meetings, and professional development activities.\nMaintain a professional demeanor and exercise sound judgment in all employment duties.\nSupport office efficiency, compliance, and customer service excellence.\nDocument time worked accurately.\nDrug-Free Workplace Statement\nApis Services maintains a drug-free workplace. Employees may be subject to drug and alcohol testing in accordance with affiliate policies, state regulations, licensing requirements, post-incident procedures, or reasonable suspicion protocols.\nThe statements contained herein are intended to describe the general nature and level of work performed by employees assigned to this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and qualifications required.\nFrom time to time, employees may be assigned additional responsibilities necessary to support program operations and organizational success. Appropriate training will be provided when necessary.\nSchedule Flexibility\nWork schedules may vary based on program and organizational needs. Flexibility regarding work hours, evenings, weekends, and work locations may occasionally be required.\nThe more knowledge, flexibility, and expertise an employee develops, the greater value they bring to themselves, the organization, and the continued success of Inperium, Inc. & Family of Services.\nAbout Company\nResources for Human Development (RHD), an affiliate of Apis Services, Inc. and Inperium, Inc., provides innovative behavioral health, intellectual and developmental disability, and community support services designed to help individuals achieve independence, recovery, and improved quality of life.\nApis Services and its affiliates are committed to equal employment opportunity and comply with all applicable federal, state, and local laws. Employment decisions are made without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, ancestry, age, disability, genetic information, marital status, pregnancy, veteran status, or any other protected characteristic under applicable law. This commitment extends to all phases of employment including recruitment, hiring, compensation, benefits, promotion, training, and termination.","company":"Resources For Human Development","rawCompany":"resources for human development","city":"Claymont","state":"DE","isRemote":false,"isActive":false,"createdAt":"2026-08-05T15:44:13.562Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-9061.00","title":"Office Clerks, General","slug":"office-clerks-general"},{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"}],"industries":[{"code":"621420","title":"Outpatient Mental Health and Substance Abuse Centers","slug":"outpatient-mental-health-and-substance-abuse-centers"},{"code":"624190","title":"Other Individual and Family Services","slug":"other-individual-and-family-services"},{"code":"623220","title":"Residential Mental Health and Substance Abuse Facilities","slug":"residential-mental-health-and-substance-abuse-facilities"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"PROGRAM ASSISTANT-HOURLY","description":"Job Posting Title\nPROGRAM ASSISTANT\nJob Description\nThe Program Assistant provides administrative, clerical, and operational support to ensure the efficient day-to-day functioning of the ACT/ACT Plus program. This position serves as a key administrative resource for program staff, leadership, participants, and external stakeholders by managing communications, maintaining records, supporting financial processes, and coordinating office activities.\nThe Program Assistant serves as the first point of contact for the office and plays an important role in creating a professional, organized, and responsive environment while supporting the delivery of behavioral health services and program operations.\nRESPONSIBILITIES OF THE JOB AND ESSENTIAL ELEMENTS\nDirect Duties\nAdministrative Support\nProvides administrative and clerical support to program leadership and staff.\nPerforms routine office duties including typing, filing, copying, scanning, and document management.\nMaintains organized filing systems and ensures accurate record retention.\nPrepares correspondence, forms, reports, spreadsheets, and other documents as needed.\nSupports scheduling, coordination, and administrative activities for program staff.\nAssists with data entry, record maintenance, and reporting requirements.\nMaintains office supplies and assists with procurement and inventory management.\nSupports event planning, meeting coordination, and special projects as assigned.\nFront Office & Communication Support\nServes as the primary point of contact for office visitors, participants, vendors, and callers.\nAnswers telephone calls and directs inquiries to appropriate staff members.\nTakes and distributes messages accurately and promptly.\nAssists with maintaining communication flow throughout the office.\nReceives, processes, and distributes incoming mail, facsimiles, and other communications.\nProvides professional and courteous customer service to internal and external stakeholders.\nRepresents the organization professionally in all interactions.\nRecords & Financial Support\nMaintains and updates filing systems to ensure accurate documentation and compliance.\nAssists with client-related financial processes and documentation.\nSupports management of participant funds, expenses, and financial tracking activities.\nAssists home managers and program staff with organizing and maintaining financial records.\nEnsures documentation is completed accurately and maintained according to organizational standards.\nSupports audits, reviews, and documentation requests as required.\nOther Responsibilities\nSupports overall program workflow and operational efficiency.\nCollaborates with program staff and leadership to meet operational needs.\nAssists with documentation, reporting, and compliance requirements.\nSupports implementation of organizational policies and procedures.\nParticipates in meetings, trainings, and professional development activities.\nMaintains confidentiality of participant, employee, and organizational information.\nDemonstrates professionalism, sound judgment, and customer service excellence.\nPerforms additional duties and special projects as assigned.\nADHERE TO AND FOLLOW\nThe By-Laws of the Corporation and as set forth in the Articles of Incorporation.\nJob Qualifications\nEducation and Experience\nRequired\nHigh School Diploma or GED.\nPreferred\nAssociate's Degree or college coursework in Business Administration, Office Administration, Accounting, Human Services, or related field.\nTwo (2) to three (3) years of administrative assistant, office coordinator, front office, or clerical support experience.\nExperience working in healthcare, behavioral health, human services, or nonprofit environments preferred.\nExperience supporting financial recordkeeping and office operations preferred.\nRequired Skills\nStrong verbal and written communication skills.\nStrong organizational and administrative abilities.\nExcellent customer service and interpersonal skills.\nAbility to manage multiple priorities and deadlines.\nStrong attention to detail and documentation accuracy.\nAbility to maintain accurate records and filing systems.\nKnowledge of office procedures and professional business communications.\nAbility to work independently and collaboratively within a team environment.\nAbility to maintain confidentiality and professionalism.\nProficiency with:\nMicrosoft Word\nMicrosoft Excel\nMicrosoft Outlook\nMicrosoft Office applications\nOffice equipment and technology systems\nJob Competencies\nAdministrative & Organizational Skills\nDemonstrates strong organizational abilities through effective recordkeeping, filing, scheduling, and administrative support.\nCommunication Skills\nCommunicates professionally and effectively through verbal and written interactions with staff, participants, vendors, and community partners.\nCustomer Service & Professional Presence\nServes as a welcoming and professional representative of the organization while providing exceptional service to all stakeholders.\nAttention to Detail\nMaintains accuracy and completeness in documentation, financial records, correspondence, and reporting activities.\nTechnical & Office Systems Proficiency\nUtilizes office technology, software applications, and administrative systems effectively and efficiently.\nTime Management & Task Coordination\nSuccessfully prioritizes competing responsibilities and supports efficient program operations.\nTeamwork & Collaboration\nWorks cooperatively with program staff, managers, and leadership to accomplish organizational goals.\nAdaptability & Flexibility\nResponds effectively to changing priorities, workload demands, and operational needs.\nNetwork Functions\nVehicle Requirements\nCurrent driver's license with acceptable driving record.\nReliable transportation available as required for business needs.\nEquipment/Machines\nEquipment Operations\nTelephone systems\nCellular phone\nComputer\nCopier\nScanner\nFax machine\nCalculator\nMulti-function office equipment\nComputer Software Applications\nMicrosoft Outlook\nMicrosoft Word\nMicrosoft Excel\nMicrosoft Teams\nElectronic documentation systems\nFinancial tracking systems\nAgency-specific software applications\nPhysical Demands\nPhysical Requirements\nSitting for extended periods while performing administrative tasks.\nStanding, walking, reaching, filing, and retrieving documents.\nBending, stooping, lifting, and climbing stairs when necessary.\nFrequent use of computer systems and office equipment.\nAbility to move throughout office and program locations.\nLifting Requirements\nAbility to occasionally lift, move, or carry up to 50 pounds.\nWorking Conditions\nProfessional office environment.\nBehavioral health program settings.\nMultiple office and program locations.\nModern, well-lit facilities with elevator access where available.\nACCIDENT, HEALTH HAZARD AND SECURITY KNOWLEDGE\nBloodborne Pathogens\nRight-To-Know\nHIPAA\nInformation Privacy & Security Standards\nFire and Safety Regulations\nWorkplace Safety Procedures\nGeneral Requirements\nMaintain and abide by OSHA requirements and guidelines.\nObserve all Fire and Safety Policies and Procedures.\nObserve all Fiscal, Office, Human Resources, and Personnel Policies and Procedures.\nObserve all Agency Policies and Procedures.\nObserve all HIPAA Policies and maintain confidentiality.\nAttend all required trainings, meetings, and professional development activities.\nMaintain a professional demeanor and exercise sound judgment in all employment duties.\nSupport office efficiency, compliance, and customer service excellence.\nDocument time worked accurately.\nDrug-Free Workplace Statement\nApis Services maintains a drug-free workplace. Employees may be subject to drug and alcohol testing in accordance with affiliate policies, state regulations, licensing requirements, post-incident procedures, or reasonable suspicion protocols.\nThe statements contained herein are intended to describe the general nature and level of work performed by employees assigned to this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and qualifications required.\nFrom time to time, employees may be assigned additional responsibilities necessary to support program operations and organizational success. Appropriate training will be provided when necessary.\nSchedule Flexibility\nWork schedules may vary based on program and organizational needs. Flexibility regarding work hours, evenings, weekends, and work locations may occasionally be required.\nThe more knowledge, flexibility, and expertise an employee develops, the greater value they bring to themselves, the organization, and the continued success of Inperium, Inc. & Family of Services.\nAbout Company\nResources for Human Development (RHD), an affiliate of Apis Services, Inc. and Inperium, Inc., provides innovative behavioral health, intellectual and developmental disability, and community support services designed to help individuals achieve independence, recovery, and improved quality of life.\nApis Services and its affiliates are committed to equal employment opportunity and comply with all applicable federal, state, and local laws. Employment decisions are made without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, ancestry, age, disability, genetic information, marital status, pregnancy, veteran status, or any other protected characteristic under applicable law. This commitment extends to all phases of employment including recruitment, hiring, compensation, benefits, promotion, training, and termination.","datePosted":"2026-08-05T15:44:13.562Z","dateModified":"2026-08-05T15:44:13.562Z","hiringOrganization":{"@type":"Organization","name":"Resources For Human Development","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Claymont","addressRegion":"DE","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"577ef3244fa5d6244555cbba"},"url":"https://jobsearcher.com/jobs/577ef3244fa5d6244555cbba"}}