Staff Accountant / Bookkeeper

OverviewWe’re hiring a Staff Accountant to join our growing team. The ideal candidate has 2-4 years of hands-on accounting experience or a bachelor’s degree in Accounting and demonstrates strong attention to detail, effective time management, and advanced Excel skills. This role combines transactional accounting work with direct communication with students regarding billing and payments and is well-suited for someone who can apply accounting knowledge in day-to-day operations. This is a hybrid role with a mix of in-office and remote work.We are seeking a candidate who is interested in developing professionally and growing with the organization. This role offers opportunities for expanded responsibilities, skill development, and career advancement over time. If you are looking for a long-term position with growth potential, we encourage you to apply.About UsTrinity Medical Sciences University is an accredited international medical university with locations in St. Vincent and the Grenadines and the U.S. We offer MD and pre-med programs with small class sizes, early clinical experience, and U.S.-based clinical rotations. Accredited by CAAM-HP, the leading authority for Caribbean medical schools, Trinity graduates are eligible to pursue residency and licensure in both the United States and Canada. Trinity combines academic rigor with a supportive, student-centered approach to prepare future physicians for success.ResponsibilitiesFinancial Management and ReportingReconcile all cash accounts daily and perform monthly account reconciliations for accurate reporting and general ledger maintenance.Assist the CFO in the month-end close process, ensuring all tasks are completed accurately and on time.Support process documentation and ongoing improvements to accounting workflows as needed.Accounts PayableProcess vendor invoices, including coding and entry, ensuring accuracy and timeliness.Support timely payment of invoices in accordance with established terms.Assist with preparing and distributing annual vendor 1099s.Work with other departments to record student clinical rotations and assist with calculating payments.Accounts ReceivableApply student payments accurately.Support timely processing of student payments and assist in resolving discrepancies.Communicate with students regarding billing and payment inquiries, including through a ticketing system.Assist with monitoring AR aging and following up on overdue balances.Support processing of refunds and resolution of account discrepancies. Process PayPal refund requests and ensure their proper processing.Assist with accurate monthly transfer of accounts receivable data to QuickBooks for reconciliation.Compliance and Internal ControlsSupport adherence to accounting policies and internal controls.Assist in maintaining accurate financial records in accordance with established procedures.Audit and BudgetingPrepare annual audit worksheets and assist the CFO with audit requests.Provide data and support for annual budgeting and forecasting processes.Coordinate with cross-functional departments as needed for accounting-related tasks.OtherParticipates in annual commencement ceremony on a Saturday in the Spring.Other duties as assigned.Position RequirementsBachelor’s degree in Accounting, Finance, or a related field2-4 years of hands-on accounting experience, including AP and/or AR processing preferredExperience working in a high-volume or transaction-oriented environment preferredProficient in Microsoft Excel and comfortable learning new systems (i.e., QuickBooks)Strong organizational skills with the ability to manage multiple priorities and meet deadlinesClear and professional communication skills, with the ability to interact effectively with both internal teams and studentsAbility to apply accounting knowledge in day-to-day operations and resolve issues as they ariseAbility to follow established processes while identifying and resolving discrepancies within established processesDemonstrated ability to take initiative and complete tasks with limited oversightCPA interest is not required; this role is focused on operational accounting and financial processes