{"schemaVersion":"jobsearcher.job.v1","id":"55c29d2db1b1cfb698cdd96a","url":"https://jobsearcher.com/jobs/55c29d2db1b1cfb698cdd96a","canonicalUrl":"https://jobsearcher.com/jobs/55c29d2db1b1cfb698cdd96a","title":"Programs & Administrative Associate","description":"Programs & Administrative Associate(Miami-based applicants only)Status: Full-time (in person)Location: In-office at The Lucy Project (The Roads area, Miami), with occasional offsite work supporting programs and events.Work Schedule: Monday–Friday, 9:00 a.m.–6:00 p.m., with occasional evening or weekend support for programs and events.Supports: Programs and administrative teamsGrowth: Opportunity for advancement within the organizationSalary: $50,000, non-exemptBenefits: Medical and supplemental insurance provided; 90% covered by TLP / 10% covered by employeeAbout The Lucy ProjectThe Lucy Project is a nonprofit committed to ensuring every child has access to evidence-based reading instruction. We provide structured literacy services in schools, professional development for educators, and community-driven advocacy for equitable access to literacy. As we grow, we are building the systems, leadership, and partnerships needed to scale with purpose.Position OverviewThe Programs & Administrative Associate provides essential administrative, coordination, and data support across The Lucy Project’s core programs and office operations. This role is designed for a highly organized professional with strong administrative skills who excels at managing systems, logistics, and follow-through in a dynamic nonprofit environment.This position is primarily office-based and administrative in nature. The Programs & Administrative Associate ensures that program data is collected accurately and on time; coordinates Learning Specialists’ schedules and logistics; and supports daily office and program operations so instructional staff can focus on service delivery.ResponsibilitiesProgram Data Collection & Organization• Ensure student progress, attendance, and assessment data are collected accurately and submitted on time across all programs.• Maintain organized data systems, trackers, and shared files to ensure information is usable and accessible.• Follow up with Learning Specialists and program staff to ensure required data is submitted by deadlines.• Prepare clean, well-organized datasets and summaries for leadership review.• Support grant and internal reporting by compiling required quantitative program data.Scheduling & Program Coordination• Coordinate Learning Specialists’ schedules, site assignments, and coverage needs in collaboration with instructional leadership.• Support scheduling logistics related to program delivery, training, and special events.• Coordinate professional development sessions with the Instructional Specialist and Programs Coordinator.• Manage follow-up related to Learning Specialist time off, absences, and coverage needs.• Maintain up-to-date calendars, schedules, and rosters for program staff.Office & Administrative Support• Maintain office and program supply inventory and replenish as needed to avoid gaps.• Receive and distribute mail and packages.• Print checks and support basic administrative finance tasks as directed.• Answer the organization’s main phone line, check messages regularly, and respond or route inquiries appropriately.• Interface with building management regarding office needs, maintenance issues, parking, and building access.• Coordinate onboarding and offboarding processes, including computer assignments, creating and terminating Google Workspace accounts, distributing keys and branded materials (shirts, nametags), and coordinating access to systems.• Support general office organization and administrative tasks as they arise.Collaboration & Communication• Communicate regularly with Programs, Operations, and Finance team members to ensure smooth coordination.• Flag missing information, delays, or operational risks and escalate as needed.• Maintain clear documentation of processes, schedules, and administrative systems.Qualifications• Proven experience in administrative support, office management, or program coordination.• Strong organizational skills and attention to detail.• Comfort working with data, spreadsheets, trackers, and shared systems.• Ability to manage multiple priorities and follow up consistently on deadlines.• Strong written and verbal communication skills.• Ability to work full-time in an in-office setting.• Bilingual in English and Spanish.Preferred Qualifications• Experience supporting onboarding/offboarding or basic IT account administration.• Comfort coordinating schedules across multiple staff and sites.What This Role Is Not• Does not supervise staff.• Does not provide instructional coaching or fidelity support.• Does not design curriculum or instructional systems.• Does not set program strategy or policy.Physical & Work Environment Requirements• Primarily office-based work in a professional setting.• Ability to sit for extended periods and work at a computer.• Ability to lift and carry office or program supplies up to approximately 25 pounds.• Occasional local travel to program sites or events as needed.• Access to personal transportation.• Proficiency in Google Workspace, Excel, Word, and Adobe.To apply for this position, please send your cover letter and resume to info@lucyproject.org, using the subject line: Programs & Administrative Associate Job Application.","company":"Lucy Project","rawCompany":"lucy project","city":"Miami","state":"FL","isRemote":false,"isActive":false,"createdAt":"2026-04-12T18:32:06.774Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-9199.00","title":"Office and Administrative Support Workers, All Other","slug":"office-and-administrative-support-workers-all-other"},{"code":"43-6013.00","title":"Medical Secretaries and Administrative Assistants","slug":"medical-secretaries-and-administrative-assistants"}],"industries":[{"code":"923110","title":"Administration of Education Programs","slug":"administration-of-education-programs"},{"code":"611710","title":"Educational Support Services","slug":"educational-support-services"},{"code":"611699","title":"All Other Miscellaneous Schools and Instruction","slug":"all-other-miscellaneous-schools-and-instruction"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Programs & Administrative Associate","description":"Programs & Administrative Associate(Miami-based applicants only)Status: Full-time (in person)Location: In-office at The Lucy Project (The Roads area, Miami), with occasional offsite work supporting programs and events.Work Schedule: Monday–Friday, 9:00 a.m.–6:00 p.m., with occasional evening or weekend support for programs and events.Supports: Programs and administrative teamsGrowth: Opportunity for advancement within the organizationSalary: $50,000, non-exemptBenefits: Medical and supplemental insurance provided; 90% covered by TLP / 10% covered by employeeAbout The Lucy ProjectThe Lucy Project is a nonprofit committed to ensuring every child has access to evidence-based reading instruction. We provide structured literacy services in schools, professional development for educators, and community-driven advocacy for equitable access to literacy. As we grow, we are building the systems, leadership, and partnerships needed to scale with purpose.Position OverviewThe Programs & Administrative Associate provides essential administrative, coordination, and data support across The Lucy Project’s core programs and office operations. This role is designed for a highly organized professional with strong administrative skills who excels at managing systems, logistics, and follow-through in a dynamic nonprofit environment.This position is primarily office-based and administrative in nature. The Programs & Administrative Associate ensures that program data is collected accurately and on time; coordinates Learning Specialists’ schedules and logistics; and supports daily office and program operations so instructional staff can focus on service delivery.ResponsibilitiesProgram Data Collection & Organization• Ensure student progress, attendance, and assessment data are collected accurately and submitted on time across all programs.• Maintain organized data systems, trackers, and shared files to ensure information is usable and accessible.• Follow up with Learning Specialists and program staff to ensure required data is submitted by deadlines.• Prepare clean, well-organized datasets and summaries for leadership review.• Support grant and internal reporting by compiling required quantitative program data.Scheduling & Program Coordination• Coordinate Learning Specialists’ schedules, site assignments, and coverage needs in collaboration with instructional leadership.• Support scheduling logistics related to program delivery, training, and special events.• Coordinate professional development sessions with the Instructional Specialist and Programs Coordinator.• Manage follow-up related to Learning Specialist time off, absences, and coverage needs.• Maintain up-to-date calendars, schedules, and rosters for program staff.Office & Administrative Support• Maintain office and program supply inventory and replenish as needed to avoid gaps.• Receive and distribute mail and packages.• Print checks and support basic administrative finance tasks as directed.• Answer the organization’s main phone line, check messages regularly, and respond or route inquiries appropriately.• Interface with building management regarding office needs, maintenance issues, parking, and building access.• Coordinate onboarding and offboarding processes, including computer assignments, creating and terminating Google Workspace accounts, distributing keys and branded materials (shirts, nametags), and coordinating access to systems.• Support general office organization and administrative tasks as they arise.Collaboration & Communication• Communicate regularly with Programs, Operations, and Finance team members to ensure smooth coordination.• Flag missing information, delays, or operational risks and escalate as needed.• Maintain clear documentation of processes, schedules, and administrative systems.Qualifications• Proven experience in administrative support, office management, or program coordination.• Strong organizational skills and attention to detail.• Comfort working with data, spreadsheets, trackers, and shared systems.• Ability to manage multiple priorities and follow up consistently on deadlines.• Strong written and verbal communication skills.• Ability to work full-time in an in-office setting.• Bilingual in English and Spanish.Preferred Qualifications• Experience supporting onboarding/offboarding or basic IT account administration.• Comfort coordinating schedules across multiple staff and sites.What This Role Is Not• Does not supervise staff.• Does not provide instructional coaching or fidelity support.• Does not design curriculum or instructional systems.• Does not set program strategy or policy.Physical & Work Environment Requirements• Primarily office-based work in a professional setting.• Ability to sit for extended periods and work at a computer.• Ability to lift and carry office or program supplies up to approximately 25 pounds.• Occasional local travel to program sites or events as needed.• Access to personal transportation.• Proficiency in Google Workspace, Excel, Word, and Adobe.To apply for this position, please send your cover letter and resume to info@lucyproject.org, using the subject line: Programs & Administrative Associate Job Application.","datePosted":"2026-04-12T18:32:06.774Z","dateModified":"2026-04-12T18:32:06.774Z","hiringOrganization":{"@type":"Organization","name":"Lucy Project","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Miami","addressRegion":"FL","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"55c29d2db1b1cfb698cdd96a"},"url":"https://jobsearcher.com/jobs/55c29d2db1b1cfb698cdd96a"}}